BarCamp meeting: 18-Oct-2008
Jacob A. Catayoc
BarCamp Meeting
18-Oct-2008
Members Present:
1. Xander Solis
2. Liezl Alfon
3. Jake Catayoc
4. Chris Vailoces
Agenda:
1. Prepare checklist on what to do for the next two weeks before BarCamp
Discussion:
Based on the materials found in the BarCamp Wiki (http://barcamp.org), we’ve come up with a checklist of things to do:
|
# |
Activity/Task |
Details |
Estimated Target Date |
Responsible Person |
Status |
|
1 |
Determine venue and time for BarCamp |
APC Cafeteria, 3pm onwards (re-confirm this sched with Ms Mynne to see if we can move it to this time) |
18-Nov |
Jake |
|
|
2 |
Create BarCamp APC Wiki page |
|
- |
Xander |
Done |
|
3 |
Announce BarCamp APC event |
Announce in: - Mainpage of barcamp.org - Yahoo upcoming events (upcoming.yahoo.com) |
18-Nov |
Xander |
|
|
4 |
Create BarCamp Google Groups |
|
- |
Xander |
Done |
|
5 |
Gather e-mail addresses of APC Alumni for mail blasting |
Confirm with Ms Mynne about the alumni e-mail addresses |
18-Nov |
Jake |
|
|
6 |
Finalize invitation for e-mail/blogging/ads/etc. |
Marc/MakeItHappen already has existing work? |
18-Nov |
Marc/Xander |
To verify |
|
7 |
Setup committee meeting |
Status updates; consultation with Ms Diana Lacson of Novare to get information about the first Manila BarCamp |
20-Nov |
Jake |
Tentative: 7pm in Makati area |
|
8 |
Confirm target audience |
Ask Ms Mynne if the event is open to bring non-APC friends |
18-Nov |
Jake |
|
|
9 |
Start spreading the word about BarCamp APC |
Word of mouth to classmates/friends; e-mail; blog; etc. |
Starting 18-Nov |
ALL |
|
|
10 |
Organize the Groups and Wiki to define participants, topics, etc. |
|
Starting 18-Nov |
Jake/Xander |
|
|
11 |
Coordinate with CPO if we need external sponsors (for promotional events, souvenirs (t-shirts?), food) |
Will CPO have enough budget for the event? Do we need additional sponsors? If yes, where to get sponsors? |
18-Nov |
Jake |
|
|
12 |
Set-up Wi-fi in APC Cafeteria |
Coordinate through Ms Rhea |
18-Nov |
Xander |
|
|
13 |
Set up Logistics Team |
Some items that need to be present during the barcamp: - LCD projector - Presentation PC - OHP projectors - Flipcharts/Whiteboards - Paper/markers/pen - Nametag stickers - Paper towels/tissues - Scratch papers (letter size) - Chairs and tables - Marketing Materials - Cameras - Microphones, Sound system |
Starting 18-Nov |
Xander |
|
|
|
|
|
|
|
|
Regards,
Jake