notes from 6/9/08 meeting
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Laura Lundy-Paine
Jun 21, 2008, 4:15:26 PM6/21/08
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Notes from General Bay Area Professional Small Theatres (BAPST) meeting
June 9, 2008
Typed by Laura Lundy-Paine,Virago Theatre Company
PLEASE RSVP THAT YOU RECEIVED THESE TO THE GOOGLE GROUP SO WE KNOW WHO IS SIGNED UP, THESE NOTES ARE ACTUALLY GOING SOMEPLACE. THANKS!
Present:
Trevor Allen, Company Svcs Director, TBA, and A.D. Black Box Theatre
Amy Louise Cole, El Gato Del Diablo Theatre/El Gato Family Theatre
Shawn Ferreyra, El Gato Del Diablo Theatre/El Gato Family Theatre
Joe Duffy, Hillbarn Theatre
Tony Tomei, Hillbarn Theatre
Stephen Maddox, Hillbarn Theatre
Kim Olofsen, Killing My Lobster
Jay Kuo (Producer, "Insignificant Others," "Peter & The Pirate")
Michael Sommers, Uncle Buzzy's Hometown Theater Show
Geoffrey Pond, Subterranean Shakespeare
Dan Wilson, Cassandra's Call
Laura Lundy-Paine, Virago Theatre Company
Conrad Bishop, The Independent Eye
Brian Tognolti, Playwright's Center of San Francisco
FIRST OFF, what are we all doing? Quick update:
Killing My Lobster: Opening a show @Dance Mission 7/10-7/27
More info killingmylobster.com
Cassandra's Call and Radio Star Improv, check out website for info:
Radiostarimprov.com
cassandrascall.com
Virago Theatre Company:
Visions & Voices New Play Reading Series, 7/14, 7/21, 7/28, 8/4 Venues in Alameda
www.viragotheatre.org.
"Dream of a Common Language" Nov 08, directed by Rachel LePell
Hillbarn Theatre
Next up: Children's Conservatory Shows, "Mulan" and "Damn Yankees" 7/28, 7/29
hillbarntheatre.org
Subscriber's Choice Awards 8/10/08
New play series starts in October
Playwright's Center of SF showing original works, 9/17/08 at The Off-Market Theatre
Uncle Buzzy's Hometown Theater Show
Playing in San Francisco and West Oakland,
check out www.unclebuzzy.org for details!
Subterranean Shakespeare,
"Merry Wives of Windsor"
Check TBA listings for details (Geoffrey, can you send us your website? )
The Independent Eye
Late fall, look for production of "Rash Acts"
Black Box Theatre
Received a SF grant for "Zoo Logic", working with Kent Nicholson of Crowded Fire
www.blackboxtheatre.com
El Gato Theatre/El Gato Family Theatre
Working with the Make-a-Wish Foundation, writing a play that features a young blind girl in the lead in an original Harry Potter play, to be written by El Gato. Very exciting project that we all hope gets national attention for El Gato! Only one performance, 8/16/08.
Notes from meeting:
More discussion about "First Date" tickets; discount tickets for opening weekends of BAPST shows.
Shows need to be submitted quarterly. SEPT 08 is deadine to get show info to Leadership Committee (Laura Lundy-Paine, Dan Wilson, Amy Louise Cole, Shawn Ferreyra, and Trevor Allen) so it can be distributed in Oct.
WE NEED PEOPLE TO STEP UP:
Someone to design the postcard (doesn't have to be fancy). (OR we just do an email blast, still need design?)
Someone to figure out best price for printing
Every theater offering a show needs to help distribute it, in whatever way works best for us (mailing list, email list, postcards in coffee shops, etc)
General price for printing postcards seems to be, for 4 X 6, 7-13 cents per postcard. Perhaps make 3000.
This may be cost prohibitive, may be better to just do email blasts.
A brochure is 10 -11 cents per unit. (In my opinion, this is not a cost Virago can buy into. I prefer postcards)
Some suggested that the postcards should have a stamp or sticker with logo on the postcards so you can track them down and find out where you are really reaching audiences.
TICKET SALES: We may be able to sell tix for this (setting limits so it's just "First Date" tickets, not tickets for our entire run) through TBA Tix, and we may also be able to gather information there. Trevor will check on this through Jamye.
We may also be able to have a website through TBA that shows all participating BAPST theaters. In future, this could have advertising for companies that spread the word for us.
Jay suggested trading media for vouchers with businesses. It works like this: Vouchers for tickets are given to magazines, magazines auction the tickets off. When vouchers are auctioned off, individuals contact us to exchange for actual ticket/reservation. We receive advertising in exchange. Shawn suggested we do the most basic level of First Date to begin with before taking steps like this.
With TBA Tix, we need a SINGLE PRICE POINT. We need to decide on one price ($10?) and offer the First Date tickets for that price. $15 is too high for some companies as it really isn't a deal.
_____________________________________________________________________________
-----
UPLOAD YOUR LOGOS!! You do this through your Google account. If you don't know how to do this, email Dan Wilson in...@cassandrascall.com, and he can email you the easy instructions.
Ideas for what to add to the BAPST Forum:
Rehearsal Venues
Non-traditional venues
where to get costumes, lighting equipment,
ANYTHING helpful to you may help others.
____________________________________________________
TBA Expo in Spring 2009, Yerba Buena. We could have our Panel of Actors there, as part of our exploration of "What will bring you to work for a small professional company?" We agreed it would be best to supply these actors w/ a list of questions before the event so they can mull them over.
KEEP SUGGESTIONS OF WHICH ACTORS TO INVITE COMING OUR WAY!
Dan sent the Survey Monkey around, please FILL IT OUT! This gathers anonymous info about what we're paying, and more.
Next meeting: July 7, 2008. I will need a note taker as I'm in L.A. for that meeting.
END, LLP
Typed by Laura Lundy-Paine,Virago Theatre Company
PLEASE RSVP THAT YOU RECEIVED THESE TO THE GOOGLE GROUP SO WE KNOW WHO IS SIGNED UP, THESE NOTES ARE ACTUALLY GOING SOMEPLACE. THANKS!
Present:
Trevor Allen, Company Svcs Director, TBA, and A.D. Black Box Theatre
Amy Louise Cole, El Gato Del Diablo Theatre/El Gato Family Theatre
Shawn Ferreyra, El Gato Del Diablo Theatre/El Gato Family Theatre
Joe Duffy, Hillbarn Theatre
Tony Tomei, Hillbarn Theatre
Stephen Maddox, Hillbarn Theatre
Kim Olofsen, Killing My Lobster
Jay Kuo (Producer, "Insignificant Others," "Peter & The Pirate")
Michael Sommers, Uncle Buzzy's Hometown Theater Show
Geoffrey Pond, Subterranean Shakespeare
Dan Wilson, Cassandra's Call
Laura Lundy-Paine, Virago Theatre Company
Conrad Bishop, The Independent Eye
Brian Tognolti, Playwright's Center of San Francisco
FIRST OFF, what are we all doing? Quick update:
Killing My Lobster: Opening a show @Dance Mission 7/10-7/27
More info killingmylobster.com
Cassandra's Call and Radio Star Improv, check out website for info:
Radiostarimprov.com
cassandrascall.com
Virago Theatre Company:
Visions & Voices New Play Reading Series, 7/14, 7/21, 7/28, 8/4 Venues in Alameda
www.viragotheatre.org.
"Dream of a Common Language" Nov 08, directed by Rachel LePell
Hillbarn Theatre
Next up: Children's Conservatory Shows, "Mulan" and "Damn Yankees" 7/28, 7/29
hillbarntheatre.org
Subscriber's Choice Awards 8/10/08
New play series starts in October
Playwright's Center of SF showing original works, 9/17/08 at The Off-Market Theatre
Uncle Buzzy's Hometown Theater Show
Playing in San Francisco and West Oakland,
check out www.unclebuzzy.org for details!
Subterranean Shakespeare,
"Merry Wives of Windsor"
Check TBA listings for details (Geoffrey, can you send us your website? )
The Independent Eye
Late fall, look for production of "Rash Acts"
Black Box Theatre
Received a SF grant for "Zoo Logic", working with Kent Nicholson of Crowded Fire
www.blackboxtheatre.com
El Gato Theatre/El Gato Family Theatre
Working with the Make-a-Wish Foundation, writing a play that features a young blind girl in the lead in an original Harry Potter play, to be written by El Gato. Very exciting project that we all hope gets national attention for El Gato! Only one performance, 8/16/08.
Notes from meeting:
More discussion about "First Date" tickets; discount tickets for opening weekends of BAPST shows.
Shows need to be submitted quarterly. SEPT 08 is deadine to get show info to Leadership Committee (Laura Lundy-Paine, Dan Wilson, Amy Louise Cole, Shawn Ferreyra, and Trevor Allen) so it can be distributed in Oct.
WE NEED PEOPLE TO STEP UP:
Someone to design the postcard (doesn't have to be fancy). (OR we just do an email blast, still need design?)
Someone to figure out best price for printing
Every theater offering a show needs to help distribute it, in whatever way works best for us (mailing list, email list, postcards in coffee shops, etc)
General price for printing postcards seems to be, for 4 X 6, 7-13 cents per postcard. Perhaps make 3000.
This may be cost prohibitive, may be better to just do email blasts.
A brochure is 10 -11 cents per unit. (In my opinion, this is not a cost Virago can buy into. I prefer postcards)
Some suggested that the postcards should have a stamp or sticker with logo on the postcards so you can track them down and find out where you are really reaching audiences.
TICKET SALES: We may be able to sell tix for this (setting limits so it's just "First Date" tickets, not tickets for our entire run) through TBA Tix, and we may also be able to gather information there. Trevor will check on this through Jamye.
We may also be able to have a website through TBA that shows all participating BAPST theaters. In future, this could have advertising for companies that spread the word for us.
Jay suggested trading media for vouchers with businesses. It works like this: Vouchers for tickets are given to magazines, magazines auction the tickets off. When vouchers are auctioned off, individuals contact us to exchange for actual ticket/reservation. We receive advertising in exchange. Shawn suggested we do the most basic level of First Date to begin with before taking steps like this.
With TBA Tix, we need a SINGLE PRICE POINT. We need to decide on one price ($10?) and offer the First Date tickets for that price. $15 is too high for some companies as it really isn't a deal.
_____________________________________________________________________________
-----
UPLOAD YOUR LOGOS!! You do this through your Google account. If you don't know how to do this, email Dan Wilson in...@cassandrascall.com, and he can email you the easy instructions.
Ideas for what to add to the BAPST Forum:
Rehearsal Venues
Non-traditional venues
where to get costumes, lighting equipment,
ANYTHING helpful to you may help others.
____________________________________________________
TBA Expo in Spring 2009, Yerba Buena. We could have our Panel of Actors there, as part of our exploration of "What will bring you to work for a small professional company?" We agreed it would be best to supply these actors w/ a list of questions before the event so they can mull them over.
KEEP SUGGESTIONS OF WHICH ACTORS TO INVITE COMING OUR WAY!
Dan sent the Survey Monkey around, please FILL IT OUT! This gathers anonymous info about what we're paying, and more.
Next meeting: July 7, 2008. I will need a note taker as I'm in L.A. for that meeting.
END, LLP
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