[DL: 3/12] Second Call for MM26 Policy SWGs

[EA Policy Assistant l Nouran Walid]

Summary: Background: Second Call for SWG members for drafting the policy documents that will be proposed in the upcoming March Meeting 2026 Information Summary: One SWG will be assigned to each policy document, and they will work separately under the supervision of the relevant Liaison Officer Each SWG will have one SWG coordinator and 4-5 SWG members The policy SWG will be working from the 5th of December until the 6th of January Each SWG will prepare the policy draft that will later be shared with NMOs for input and review by the Policy Commission  What you need to do: Review the selection criteria and task descriptions included in this email. Submit your application through this form by the  3rd of December, 23:59 GMT. Late applications will not be considered.  Relevant Links: Application Form: here  Full list of adopted policy documents: here  IFMSA Constitution and Bylaws post AM25: here FAQs: here  Important Dates:  To submit your application: 3rd of December, 23:59 GMT MM26 Policy Document SWGs Dear IFMSA members, We are pleased to announce the second call for Small Working Groups (SWGs) that will be responsible for drafting and renewing policy documents to be proposed during the upcoming March Meeting 2026. Policy Documents describe IFMSA’s position on key global health issues and play a crucial role in establishing the legitimacy of our Federation’s stance in representing 1.5 million medical students worldwide. The Policy Documents proposed for this call have been previously adopted at an IFMSA General Assembly. As IFMSA Policy Documents are valid for a period of three years, a review process is now being initiated to determine which of them should be renewed.  Following internal consultations, the following Policy Documents have been selected for renewal and will be addressed by the respective SWGs: Responsible Research and Innovation  You will also find a Frequently Asked Questions (FAQ) document here  Drafting Process and Task Descriptions There will be 1 SWG for each policy document, and they will all be working separately. All policy documents will be presented for adoption or readoption in the upcoming March Meeting 2026. The drafting of the policies will take place from the 5th of December until the 6th of January, after which the policies will be shared with the NMOs for input. The work of the SWG ends on the 30th of January, after the Policy Commission reviews the policy document and the input of NMOs. For more details, refer to Article 17 of the IFMSA Constitution & Bylaws.  SWG Coordinator (1 person per SWG) Coordinate the work of the SWG, in close communication with the relevant Liaison Officer; Be responsible for meeting deadlines and following the set timeline; Ensure motivation and participation of SWG members; Complete an asynchronous online course: Introduction to policy-making SWG Members (4-5 persons per each SWG) Be an active SWG member, communicate and interact with other participants, reply to emails in a timely manner, and engage in the drafting process; Develop the policy document, and ensure submission of a preliminary draft according to set timeline; Abide by the deadlines in the Bylaws that concern policy document submission; Review the literature and collect data on the topic, actively contributing to the development of the document's sections; Complete an asynchronous online course: Introduction to policy making Selection Criteria Applications will be reviewed using the following selection criteria:  Motivation to contribute to the IFMSA policy process Experience in the topic of the Policy Document (depending on which SWG you are applying for) General experience in policy making (related to IFMSA policy or any other policy process). However, even if you are applying in an IFMSA Policy Document SWG for the first time do not hesitate to send in your application. Policy SWGs will be balanced with experienced and new members to ensure continuous capacity building!  Availability during the policy drafting period Gender and regional balance will be highly taken into account. Should you have any questions regarding the application process, please don’t hesitate to contact me at pa...@ifmsa.org  Apply for any policy document SWG before the 3rd of December, 23:59 GMT.  Nouran Walid, External Affairs Policy Assistant Tel: +201153039049 | pa...@ifmsa.org  International Federation of Medical Students’ Associations IFMSA International Secretariat Meibergdreef 15, J0-208 1105 AZ   Amsterdam, the Netherlands “Every byte counts in reducing our environmental footprint.”  Your privacy matters—update your preferences or unsubscribe at any time. This email is confidential and intended solely for the recipient(s). Sharing it without IFMSA's consent is prohibited. If received in error, please notify the sender and delete it immediately. Please consider the environment and confidentiality before printing or forwarding this email.

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