AustinCats/Fleet64 November Fleeting Meeting = Nov 11th

[Jim Casto]

To allow for voting on Nov 4th, we will have the next Fleet Meeting on Nov 11th.

Location to be announced next week.

[Jim Casto]

Our fleet meeting Nov 11th will again be at Waterloo Ice House 360/2222.

TOPICS

Levi will present progress on our 2026 regatta, Hill Country Regatta.

Also :

Treasurer Report.

Discussion of 2026 fleet leadership

Calendar of upcoming events.

Jim Casto

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[Jim Casto]

Reminder - fleet meeting tomorrow!  Come on out!

Jim Casto

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[Levi Marconette]

Good Afternoon Everyone,

Thank you to all who attended the fleet meeting last night. Casto got us all thinking about officer roles for 2026. I wanted to share a few details on the process outlined in the bylaws that our past Commodore, Jim Rehage, helped the club craft a few years back to make sure there is a clean transfer of duties from year to year. I have attached the document for those interested.

To start are the positions along with eligibility requirements:

1. Elected Officers 

1. Elected Officers include the positions of Commodore, Treasurer, Communications Manager, and Membership Manager.  

2. Eligibility 

1. Officer Members must have been Regular Members in good standing for a minimum of six (6) months prior to the election of officers. 

2. Commodore and Treasurer officer positions require a minimum of one (1) full year as a Regular Member in good standing prior to the election of officers.

Additionally, here are the detailed duties:  

1. Commodore (Currently Dom Loime) – Directs Club business, meetings, and elections, and acts as the primary Club spokesperson.

1. The Commodore administers all necessary executive decisions on behalf of the Club, oversees all activities of the Club, and delegates duties to Regular or Officer Members, as required. 

2. The Commodore retains the tie-breaking vote, if needed.

3. The Commodore may assign their duties to another Officer temporarily.

2. Treasurer (Currently Jim Casto) – Responsible for all Club financial transactions, reporting, and banking. The Treasurer prepares summary reports for monthly Club meetings and at the request of Club Officers, Regatta Chairs, and other appointed Leaders.

1. Keeps records of all Club expenditures in written and digital format. 

2. Prepares an annual budget during the first quarter and an end-of-year financial health assessment. 

3. Assists with budget planning for major Club events, including regattas. 

3. Communication Manager (Currently Leslie) –  Manages the Club’s calendars, distributes meeting invitations and reminders, and manages and maintains the Club website, email addresses, and social media applications approved by a majority vote of the Officers.

1. Supports the Commodore by ensuring the function of Club management and communications, keeping records of all Club events.

2. Drafting communications on behalf of the Club. 

3. Records and distributes Club meeting minutes, including the attendance count.

4. Membership Manager (Currently Rikin Shah) - Promotes activities to encourage membership by both experienced and aspiring sailors, develops/pursues member recruitment strategies, provides training opportunities for novice sailors, and coordinates with the Communication Manager on the maintenance of accurate membership records, including email and phone contact information.

1. Actively searches out avenues to recruit new members. 

2. Develops on-boarding opportunities for new Members to become integrated into Club activities.

3. Coordinates training opportunities for Members new to sailing at least twice annually.

4. Maintains accurate contact information for all Members.

And finally here are the details for the election to be held in January:   

1. Nominations 

1. The Commodore will determine and announce the schedule for nominations and elections of Officers and leadership positions, the adoption and amendment of bylaws, and other important items.  Officer nominations and elections are usually in November and December, respectively. 

2. Any Member in good standing may nominate another Member for an Officer position and vote in all general elections.

2. Election Process. 

1. Officer elections will be held in person once per year at a regularly scheduled Club meeting, usually in December. 

2. Elections for other leadership positions, bylaws, and other items can be held during any regularly scheduled Club meeting.

3. No later than one (1) week prior to any general election, a Notice of Vote will be distributed by the Commodore or their designee. The deadline and process for receipt of absentee nominations and votes will also be announced in the Notice of Vote.  

4. Only Members in good standing are permitted to vote.

5. Members who are unable to attend a meeting when a general election is scheduled may submit absentee nominations and votes to the Commodore or their designee by the date announced in the Note of Vote. 

6. Members are allowed to authorize an Officer or another member who will be present at a general election meeting to nominate and vote for them (i.e., proxy vote) if they have notified the Commodore (or their designee) prior to the deadline for receipt of absentee votes

7. New Officers will be elected by a majority vote of the Members present and any absentee or proxy votes received prior to the absentee voting deadline. 

We have several newer members that qualify to run and would make an outstanding leadership team. Please reach out to the existing officers with questions and to express interest. 

Current Officers:

Commadore | Dom Loime | 203-988-8331

Treasurer | Jim Casto | 512-633-6653

Communication Manager | Leslie Lilly | 512-417-4934

Membership Manager | Rikin Shah | 630-909-9069

Regards,

Levi Marconette | Hill Country Chair 2026 | 512-673-7848

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