Midsumma Festival: Festival Administration Coordinator
Michael Barnett OAM
Festival Administration Coordinator
Job description
Midsumma Festival is one of Australia’s premier LGBTQIA+ arts and cultural arts organisations and festivals, for and by communities who live with shared experiences around diverse gender and sexuality. Midsumma Festival works year-round to support artists, to develop, create, present and promote their work, with its primary activity being an annual multi-arts festival presented over three weeks (approx. 22 days) during January/February each year.
Role summary:
This role suits someone who thrives in a fast-paced, collaborative creative environment and is passionate about community-centred arts and cultural events. The successful candidate will bring strong organisational skills and a commitment to providing high-quality administrative support across the Festival, ensuring tasks are completed efficiently and nothing is overlooked. They will be outgoing, enthusiastic and committed to planning, coordinating and delivering a broad range of administrative and logistical activities for Midsumma.
As a key role within our small but skilled team, this administrative and logistical role is responsible for assisting in the day-to-day smooth running of Midsumma Festival office year-round, as well as assisting with the coordination of meetings, forums, information sessions, and events as may be required in the preparation and delivery across all Festival activities. The role works closely with the Finance and Administration Manager on administrative systems and processes, general communications (phone, office and email).
In addition, the role plays a critical part in assisting event logistics across our event delivery and is responsible for coordinating march registration and community group participation for Midsumma Pride March.
The role works across a broad range of office disciplines, including but not limited to:
- Stakeholder and general enquiries
- Customer service
- Administration of the Festival’s Microsoft 365 ecosystem
- Audience and community engagement
- Administrative event coordination, including those related to the annual Pride March registrations
- General office support and correspondence
- Database management (Customer Relations Management systems)
- Managing office supplies and facilities management assistance
- Diverse cultures and community engagement
PERSON SPECIFICATION
Key required competencies:
- Excellent communication skills, both written and verbal.
- Ability to work efficiently and calmly under pressure in a busy environment.
- Discretion, confidence, tact and impartiality.
- Excellent organisational and time management skills with demonstrated ability to prioritise tasks and meet tight deadlines.
- Attention to detail and a methodical commitment to accuracy
- Proficiency in the administration of the Microsoft 365 ecosystem, including user management and supporting staff with training and troubleshooting.
- Proficiency in using Microsoft 365, including Excel, Word, Teams, SharePoint and 3rd party applications such as Jot Form and Campaign Monitor and ticketing software such as Red61. Experience with using a finance package such as Xero will be highly regarded.
- Experience using project management or scheduling tools (e.g. Airtable, Trello) would be advantageous.
- Must be confident and have a flexible approach to learning and developing new systems and processes.
- Proven experience in logistical planning for events of a large scale and events in an outdoor setting.
- Experience liaising with a range of stakeholders, including community organisations, artists, council and event staff.
- Experience communicating with and working with a diverse range of people
- Ability to think laterally and maintain a calm manner in a fast-paced or high-pressure environment.
- Demonstrated respect and empathy for members of diverse communities, in particular members of LGBTQIA+ communities.
- A collaborative and flexible working style and commitment to broad organisational values and objectives.
- Willingness to work in a festival cycle that involves work outside standard business hours.
Midsumma is an equal Opportunity Employer who values diversity in the workplace. As such, we encourage and support applications from people from diverse backgrounds.
Please submit your CV and a cover letter detailing your relevant experience, and addressing the position’s key criteria via the "Apply Now" button.
Applications that do not address the selection criteria cannot be considered. Interviews will take place as suitable candidates are identified.
Job Summary
- Applications close: 5:00 PM AEST, 23rd Jun 2026
- Job posted on: 26th May 2026
- Melbourne > CBD & Inner Suburbs Melbourne