MEMO | GRADUATION GUIDELINES AND FEES
Isel V. de Guzman - Ateneo
MEMORANDUM
DATE: 21 JULY 2016
TO: ALL CANDIDATES FOR GRADUATION
FROM: MARIO C. VILLAVERDE, MD, MPH, MPM, ACTING DEAN
SUBJECT: GUIDELINES AND FEES FOR THE 2016 ASoG GRADUATION
The ASoG Commencement Exercises will be held on Saturday, 20 August 2015 at the Henry Lee Irwin, S.J. Theatre, Grade School, Ateneo de Manila University, Loyola Heights, Quezon City.
The schedule of activities is detailed below, including the necessary details and instructions to guide you in the preparations leading to the event. Candidates for graduation are strongly encouraged to participate and comply with these requirements to ensure the successful conduct of our School’s Baccalaureate Mass and Commencement Exercises.
Date | Activity |
July 30, Saturday 08:00 AM – 12:00 PM ASoG Office | Measurement of academic regalia Payment of graduation fees to ASoG and ASoG-ASA fees |
August 13, Saturday 09:00 AM – 11:00 AM San Alberto Hurtado Hall Foyer
11:00 AM – 05:00 PM San Alberto Hurtado Hall Foyer
| Graduation Rehearsal Run through of the commencement exercises program Assignments of graduates during the ceremony Practice singing of Song for Mary
Graduation Pictorial Payment of Photos to DWB Photography and ASoG-ASA fees Claiming of academic regalia and graduation kit
|
Share of Graduation-related and Diploma Expenses
Pay your share of P2,500.00 for graduation expenses and diploma fee of P1,463.00 at the ASoG office on July 30, Saturday.
Contribution for graduation expenses will cover the graduation kit and reception. The diploma fee includes diploma, canister and the English translation.
Graduation Guests
Each graduate will be issued 4 tickets for their guests. Graduates who wish to invite more guests will be allowed at P300.00 each.
Academic Regalia (toga)
Rental of academic regalia is P1,000.00/set. A deposit of P1,000.00 is required and will be refundable upon its immediate return after the graduation ceremonies. This will also be paid on July 30, Saturday.
Graduates who will fail to return the academic regalia after graduation will be required to return it to the Cattleya’s office at #80 Ipil St., Marikina Heights, Marikina City (Tel. No.: 941-2994). Also, a late return will be penalized P200.00 for every day of delay.
Graduation Attire
Male | Female |
Long sleeved barong or Long sleeved light colored dress shirt with necktie Dark trousers Black shoes | Long sleeved dress or Long sleeved blouse and skirt Black closed-toed shoes |
ASoG-ASA Membership
The School’s Alumni and Student Association will accept membership applications during this time. The lifetime membership fee is at P2,000.00.
Graduation Photo
Students may opt to get services for the graduation pictorial and photos during the ceremony from DWB Photography (courtesy of Prof. Danny Barrenechea). The graduation pictorial package is at P1,500.00 while photos during the ceremony is at P500.00. A DVD video of the graduation ceremony can also be ordered at P100.00.
There will be a team for hair and make-up on stand-by that will charge for P500.00.
SUMMARY OF FEES
Description | Cost |
Payment required on July 30 | |
Graduation Fee (inclusive of 4 guests) | 2,500.00 |
Additional Guest Ticket | 300.00 |
Diploma fee Diploma and Canister English Translation | 1,463.00 |
Academic Regalia c/o Cattleya Rental of academic regalia Deposit for academic regalia (refundable)* | 2,000.00 |
Payment can be made on August 13 | |
DWB Photography, Inc. Photo Package Graduation Pictorial Photos during Ceremony DVD Video of ASoG Graduation |
1,500.00 500.00 100.00 |
ASoG Alumni and Students Association Lifetime Membership |
2,000.00 |
* A deposit of Php 1,000.00 is required and refundable upon its immediate return after graduation ceremonies. Otherwise, late return will be penalized Php 200.00 for every day of delay. | |
SCHEDULE OF ACTIVITIES
Time | Activity | Venue |
July 30, Saturday 8:00 AM – 12:00 NN |
Toga Measurement and Payment of Graduation Fees |
ASoG Office |
August 13, Saturday 9:00 AM – 11:00 AM
11:00 AM – 05:00 PM |
Graduation Rehearsal Claiming of academic regalia and graduation packet
Graduation Pictorial |
San Alberto Hurtado Hall Foyer |
|
|
|
August 20, Saturday 2:30 PM |
Graduation Briefing |
Ateneo GS Cafeteria |
3:00 PM | Baccalaureate Mass | Henry Lee Irwin Theatre |
4:00 PM | Assembly/Formation · Candidates for Graduation · Honor and Color guards · Ateneo administrators, faculty, speaker and stage party |
Grade School Cafeteria
2/F Grade School Cafeteria |
4:20 PM | Processional · Honor guards · Chief Marshall · Associate Dean/s · Valedictorian · Graduates · Administrators and faculty · Mace Bearer · Board of trustees · Stage party · Colors and color guards | Grade School Cafeteria into Irwin Theater |
4:30 PM | Commencement Program |
|
6:30 PM | Reception Refund and Collection of Toga by Cattleya | Grade School Cafeteria |
MISCELLANEOUS MATTERS AND GUIDES
I. CANDIDATES FOR GRADUATION AND STAGE PARTY
1. Graduation Packet Distribution and Claiming of Toga
Guest tickets and copies of printed program for candidates for graduation and guests can be obtained from the Ateneo School of Government office during the Graduation Rehearsal on August 13, Saturday, 09:00 AM – 12:00 PM. Togas will also be distributed on that same schedule.
2. Attire of Candidates for Graduation
Male | Female |
Long sleeved barong or Long sleeved light colored dress shirt with necktie Dark trousers Black shoes | Long sleeved dress or Long sleeved blouse and skirt Black closed-toed shoes |
3. Place of Assembly after the Baccalaureate Mass
The Candidates for Graduation, Ateneo Administrators and Faculty including the Stage Party will assemble at the Ateneo Grade School Cafeteria area prior to the Processional.
4. Groupings of Candidates for Graduation
The Candidates for Graduation will be organized according to their academic programs and in alphabetical order within each program before proceeding to Irwin Theater.
The sequence of the groupings is as follows:
1st Valedictorian and Medalists
2nd Master in Public Management – Standard Program
3rd Master in Public Management – Health Governance
4th Master in Public Management – Local Governance
5th AB Political Science – Master in Public Management
5. Return of Rented Toga
After the Recessional of the Commencement Exercises, rented togas should be returned immediately to the staff of Cattleya’s at the designated collection point at the Ateneo Grade School Cafeteria. The Official Receipt should also be presented in order to get the Php 1,000.00 refund.
II. GUEST OF GRADUATES
1. Attire of Guests
Guests of graduates are requested to come in semi-formal attire.
2. Number of Guests
Each candidate for graduation will be issued 4 tickets for their guests (children are counted as 1 guest). Graduates who wish to bring more guests can get additional tickets at P300.00 each.
3. Entry into the Ateneo de Manila University – Loyola Heights Campus
The Ateneo de Manila University is implementing strict rules and regulations related to entry into the Loyola campus. The graduation organizers have coordinated with the concerned University offices regarding entry of vehicles on August 20, Saturday. The following will be observed:
a. Vehicles of University and ASoG administrators, faculty, staff and candidates for graduation (with guests) with Ateneo stickers (SY 2015-2016 or 2016-2017) will be allowed to enter the campus.
b. Other vehicles without the aforementioned Ateneo stickers will be issued cream-colored Guest Car Pass (included in the graduation packet). The pass should be displayed on the dashboard (driver’s side) upon entry into ADMU campus and throughout the event.
4. Entry and reentry of Guests into Irwin Theater
Guests will enter the Theatre through the center door. They should present their Guests Tickets to the ushers/usherettes at the entrance.
The following color coding has been established for other guest tickets:
Yellow – for guests of gold medalists
Light Gray – for guests of silver medalists
Light Blue – for guests of graduates
Cream – for ASoG guests (school officials, faculty, partners, etc .)
Should guests need to go out of the Theatre momentarily, they will use the right and left doors. Ushers/usherettes assigned at the exit doors will issue re-entry stubs. Upon re-entry, guests will use the center door and return the re-entry stubs to the ushers/usherettes.
5. Seating
Guests will be seated in the following areas: (Point of Reference: Facing stage)
Guest of Medalists Right Lower Orchestra
Other Guests Right Upper Orchestra and Left Upper Orchestra
6. Guests of Honor Medalists
The names of the Honor Medalists are shown at the back of the guests’ seats situated at the Right Lower Orchestra. Guests who will escort the Gold and Silver Medalists as they receive their medals from the University President will be issued yellow and silver ribbons to enable ushers/usherettes to identify them. The other guests of medalists are requested to remain in their seats. Ushers/usherettes will assist the medalists and their guests.
7. Car Parking
Parking areas are available within the Theatre area and in the adjacent Parking 4, 5, 6, 7 and Grade School parking area (inner driveway) will be used by the University and School officials, the Guest Speaker and the APS Faculty.
8. Picture-Taking by Guests
Only the official photographers of the School are allowed to take pictures during the ceremonies. Guests are requested to refrain from leaving the seats to take pictures. There will be ample time for picture-taking after the ceremonies.
Ateneo School of Government
Ateneo de Manila University
Loyola Heights, Quezon City
Phone: (63 2) 426-6061 / 426-6001 local 4645
Fax: (63 2) 426-5997
Alternate Email: mvdeg...@ateneo.edu
Website: www.ateneo.edu/asg