Time In Attendance System
Frauke Vilandre
Time and attendance software enables employers to optimize team productivity and labor costs by accurately tracking employee attendance. With so many time and attendance software available for businesses of all sizes, choosing the right one can get challenging. To help you find the right solution for your business and its unique needs, Forbes Advisor analyzed the leading providers to find the best time and attendance software in the market today.
The attendance tracker app allows employees to clock in and out of the system using a smartphone, web app, browser extension or time clock kiosk. It can track both billable and nonbillable hours and takes care of paid time off management too. The software automatically tracks URL and apps used and sends idle detection notifications.
The timesheet for each employee is generated automatically and you can share the data with payroll and other apps integrated with the Clockify app. This eliminates manual timesheet data entry into the payroll workflow, reducing instances of incorrect employee payments or payroll recalculation.
See MoreSee LessThe Basic plan has project templates, allows you to audit time and customize reports. With the Standard plan, you can also generate invoices and set task reminders. The Pro plan has tools for project budgeting and cost estimations, GPS tracking and productivity enhancement through screenshots and URL tracking.
Clockify is the best free time and attendance app for small businesses that want to track employee hours in real time and improve team productivity. Data generated from tools, such as app and URL tracking, screenshots and idle detection, is available to the employees so that they can track and improve their own productivity.
Buddy Punch is time and attendance software that enables businesses to track employee hours and ensure they are paid accurately for every hour worked. It stands out for its low price per user and feature-rich entry-level plan. For example, every plan comes with unlimited free administrators, GPS, helpful alerts and reminders, time off tracking, built-in break scheduling, reporting and payroll integrations for seamless payroll processing.
See MoreSee LessThe standard plan has all the time tracking features for business of any size while the pro plan comes with scheduling tools in addition to time tracking. The enterprise plan includes all the time tracking, scheduling and payroll tools. If you want to add payroll to the standard or pro plan, it will set you back by a base fee of $39 per month and $6 per month, per user.
Buddy Punch allows multiple punching methods such as facial recognition, username and password, quick response (QR) code scanning, time kiosks and PIN. To eliminate buddy punching, the software puts webcam photos on punches, assigns internet protocol (IP) addresses to remote employees, can lock specific devices and limits punches to specific times or scheduled shifts.
Buddy Punch has its own payroll software but it also integrates with most other payroll systems seamlessly. The software calculates over time automatically and you can even put a cap on overtime allowed to individuals. If you want, you can also assign automatic breaks to ensure compliance with labor laws.
When I Work is time and attendance software designed specifically for workplaces where employees work in shifts. It has advanced scheduling features that allow you or your managers to create and share team schedules quickly. The time and attendance features can then be used to track regular and overtime hours worked as well as paid and unpaid time off. Team communication tools allow employees to swap shifts, declare availability and request time off.
See MoreSee LessYou can also choose to subscribe only for the scheduling app, without the time and attendance app. That will cost you $2.50 per user, per month for Standard plan and $6 per user, per month for Advanced plan. The Time and Attendance app has tools for generating timesheets, overtime alerts, break management, attendance notifications, intensive reporting, GPS enforcement and more.
The Standard plan includes standard scheduling features, such as templates, auto-scheduling, multiple views, labor planning, scheduling roles and overtime management. The Advanced plan has advanced scheduling tools, such as role permissions, custom shift reports, labor sharing and more.
OnTheClock is an inexpensive alternative for automating all your time and attendance workflows. It is web-based, offers all the features for all users and integrates seamlessly with multiple payroll services, such as QuickBooks, ADP and Gusto
OnTheClock is free for up to two employees. The pricing starts from $3.50 per user, per month, and decreases as the number of employees goes up. If you have more than 400 employees, you must contact sales for customized pricing.
OnTheClock supports multiple punching methods, such as mobile app, browser, username and password. Besides supporting GPS and geofencing, it also allows you to implement device and Wi-Fi restrictions to prevent buddy punching and time thefts.
PTO management; salaried hours tracking; and tips, bonus, commission and mileage tracking ensures you pay your employees accurately each cycle. You can also create shift schedules quickly and share them with your team via Excel sheets, PDFs and emails.
Deputy is an affordable time and attendance software for small businesses. It has no free plan but you get a free trial of 31 days when you sign up. The software allows you to track time and attendance with location capture. You can also if you use an iPad kiosk, it also provides biometric recognition capability.
Deputy also has a separate scheduling product. The Premium plan combines both scheduling and time and attendance software. For advanced reporting, analytics and security for large teams, you can sign up for the Enterprise plan.
See MoreSee LessYou can customize timesheets fields to capture data, such as mileage and tips, and create unlimited timesheets per month. You can also assign one-time or recurring tasks. The time and attendance dashboard enables you to manage leave requests and approvals, shift swaps and check employee availability.
The scheduling app allows for unlimited shifts per month, auto-scheduling, mail and rest break planning, availability planning and task and project costing. The Enterprise plan provides single sign-on and advanced planning, reporting and analytics. You need to reach out to them for pricing details.
Timesheets is a web-based time and attendance software with an integrated HR system. Freelancers can use all its features for free but even for the paid plans, there are no setup fees, no base fees, no cancellation fees or long-term contracts. And all features are available for all users.
Timesheets provides discounts for nonprofits and prices start from $4.40 per user, per month. It also has a special referral program for accountants. If you want time-stamped photos of the employees at the time of punching, you again need to pay extra.
See MoreSee LessQuickBooks Time is also currently running a promotion where you can sign up for a 30-day free trial or get 50% off base fee for three months by signing up immediately. The Elite plan has additional features such as mileage tracking, project tracking, timesheet signatures, geofencing and project estimates vs. actuals reporting.
TimeClick is an on-premise time and attendance software that charges a one-time license fee rather than a monthly subscription. The pricing plan is based on the number of devices on which you want the software to operate and not the number of employees. However, database security comes with an annual support plan depending upon your base plan. Each device has one database to store all time and attendance data.
If you have employees at multiple locations but you wish to maintain only one database, you can license only for one device. TimeClick will guide you on how to set up only one license for managing employees in multiple locations.
Time Doctor is a cloud-based Time and attendance software that helps you track employee time accurately and gain insights for optimizing employee productivity and costs. For example, every plan includes task and project management as well as activity tracking. These features enable employers to gain real-time insight into employee performance and productivity as you can see which tasks employees are focusing on while they are clocked in. Additionally, you can also share tracking data with your employees so that they can improve their own productivity.
See MoreSee LessTimeDoctor offers three plans that are all available with month-to-month or annual billing. Plans vary largely based on the features available. For example, while all plans include the basic features such as time tracking, task and project management, activity tracking and screenshots, the mid-tier plan also includes access to over 60 integrations, URL and app tracking and email notifications. Whereas the top-tier plan also includes client login, VIP support and unlimited groups.
Time Doctor is perfect for teams that need to optimize productivity. Whether you monitor the employees actively or not, you can share time audit data with them to help them improve their own productivity.
Everhour is time and attendance software suitable for tracking time for each project and task. It integrates well with multiple project management apps, such as Asana, Jira, monday.com, Notion, Todoist and more, making it the ideal solution for businesses that already use these other platforms and tools. In addition to time and attendance, Everhour also offers a range of features such as billing and budgeting (with expenses and invoicing) and task management (with visual planning).
See MoreSee LessThe forever free plan for up to five users that includes unlimited time tracking, unlimited projects, unlimited reports that can be exported and mobile app support. It is sufficient for very small teams with limited time tracking needs.
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