Revised budget

[Karl Matthews]

Hey guys,

The data is still patchy at this stage but here is our revised budget based on real quotes and our best estimations.

The upshot is that we are still looking like we will be in a very stable financial position at the end of all of this.

There are three big areas of extra spending to we will need to put in place.

Security -- This one is still and estimation at this stage unfortunate, but it is shaping up as our biggest extra expense and will become our second largest line item. This one will be separated into to items.

• $5140.00 - This is the estimation based on the hours and travel time we have been given for the first four guards. Paul has recommended we get an extra 2 to bring our total to 6 every night of the event.
• $2000.00 - This is again an estimation. We have spoken to Shane and Ian who organised our volunteer security for the last two years and they are happy to provide assistance again. This would be to help out with site direction - Parking, camping, traffic management etc. on opening day and extra security during our burns.

Toilets -- The data is still patchy on this one too. We have a good idea of how much the extra Thursday pump out will cost, but we are also looking into getting more port-o's in. We will hopefully have the quote in today before we go ahead with this one.

• $1200 - For an extra pump out on Thursday which we will need. This will mean we will be having daily pump outs.
  
• $? - This one will be interesting as they will be coming from Wellington so the transport const might be considerable. We are still unsure about how many we can even get. I think the best thing to do would be to set a cap on how much we are willing to spend. I would recommend around the $1500 mark.

Medics -- This one we know as our incredible medical team has already sorted it

• $1200

We have also incurred some other unforeseen costs which have impacted on the budget. 

Wristbands -- +$336.52 - We only had 1500 printed in our first lot meaning we would have actually run out when you take into account Crew, Locals and Kids. We had to make a last minute order from our supplier for 200 extra to cover all this. I took this on an made the decision to pay it as I didn't have time to discuss it here, I figured it would be a case of asking for forgiveness rather than permission.

Printing Event guides - +$415.00 - As per the thread Shelley has put forward.

We would also like to as for one extra budget extension.

Site improvements - +$1000 - This would bring it up to $3000. We have had some good work done to the site and are still to have some more done but a bit of extra budget room would allow us to do even more.

We will also incur the other incremental costs associated with a higher population such as carbon offset donation and land use fee but that is all covered in the ticket cost.

With all of this we are looking at about 11k more spending. We will still be looking at a net cash movement of about 16k and an end of year surplus of about 11k.

Budget is attached, please have a look at it.

Hope that all makes sense.

[Wendy]

Had a read through, no surprises in there for me, and I'm happy to sign this off.  Because it's official we'll need to vote, so I'll start that straight away in the hopes that everyone will get a chance to do it before we sign off for the event.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.
To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

[Hippie Tim]

And just like that it's all spent!

Well done guys. All good.

On 20 January 2016 at 14:21, Karl Matthews <karldm...@gmail.com> wrote:

--

[Pete Wyatt]

awesome work team

[Brendan]

Thanks for the summary Karl.

We're still looking at a (post tax) surplus of over $11k and we have $750 set aside for composting toilets with no clear proposal / plan for composting toilets yet (AFAIK). I'm not interested in triggering any new voting but FWIW I think we could go higher than an extra $1,500 on more porta-loos if necessary (could make a big difference to participant comfort). I'd be happy with $2,000-$2500 extra given the late notice (to be clear that's extra compared to the original budget, not in addition to the $1,500 proposed above). As I say, I don't want to cause a revision, extra voting, let's just say that I wouldn't be complaining if you end up over-spending slightly there.

[Wendy]

I would be happy with some flexibility in both toilet and security budgets as we don't yet have a fixed number. I'd also support a bit of extra spending on loos - the toilet experience can make or break a burn.

On 20 Jan 2016 6:19 p.m., "Brendan" <introvert...@gmail.com> wrote:

Thanks for the summary Karl.

We're still looking at a (post tax) surplus of over $11k and we have $750 set aside for composting toilets with no clear proposal / plan for composting toilets yet (AFAIK). I'm not interested in triggering any new voting but FWIW I think we could go higher than an extra $1,500 on more porta-loos if necessary (could make a big difference to participant comfort). I'd be happy with $2,000-$2500 extra given the late notice (to be clear that's extra compared to the original budget, not in addition to the $1,500 proposed above). As I say, I don't want to cause a revision, extra voting, let's just say that I wouldn't be complaining if you end up over-spending slightly there.

--

[Nicola]

Yup - I'd have no concerns with an overspend of up to $1k across portaloos and security. Both are mission-critical in my view.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Karl Matthews]

We'll see how it all goes

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--

You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.