Nuts and Bolts Discussion: New excom structure.

[ben curran]

Right. This thread is for discussion/nutting out how the new structure will work and what we will need to do to put it in place, if we decide to adopt it. Rehash questions/ideas from the summit if you want. New questions, things we haven't thought of ...

So we have one potential structure that has been proposed. Does anyone have any better ideas? I've attached a copy of the the structure that was proposed at the summit - can anyone see anything wrong with it? Or improvements to make it work better?

We need to figure out where excom sits with all this. Is excom going to be Chair/Sec/Treasurer (CST) and the department heads. This would be my preference. Personally, I don't see the need to have it as a separate body. 

We need to figure out exactly what the roles for the various leads are. We need to figure out who goes where. We need to figure out how we go about deciding who goes where. 

We would need to document procedures for how we go about filling the department leads positions. 

What else? This, I suspect, is going to be a lot of work/discussion. Given there's only 8 months to the next event and KB's propensity to oft move at the pace of a small tin of treacle on a cold, cold day, if we don't want this to be a last minute rush job, we best get a move on thinking about these things he mused. 

[Geveta Cook]

Where the conduct committee sits within this structure 

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<Kiwiburn Org Chart.pdf>

[Pete Wyatt]

I am happy this structure is almost right.

Yes agree excom should be 3 exec officers and the team facilators for each group.

The team facilators should have been a team lead for at least one of the teams in the group.

Going forward i would hope team leads would grow up through to facilitate the group.

Initially I think we should ask excom members to write a half page to list their experience relating to the teams in the group they wish to work In.

[Geveta Cook]

I think each team Lead should be a member of ExCom (if they are, or are not already).

I like Lumos's idea for current ExCom members to distinguish which of the roles currently proposed they hit best. 

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[Karl]

Lumos - Can you quickly put a post out to the regional network and see if they have any alternative org structures which we could potentially model off?

[Pete Wyatt]

email send to the regional hive mind

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[Pete Wyatt]

we have just gone through a process of recruiting fresh keen people to increase the number of our excom members and I don't think we want to quickly throw them away.
I think most of the current excom could find a group that they would be happy to work with to facilitate communication with the excom.

I believe that the 3 executive officers of the excom should be allowed to also lead one of the groups if they wish but it should be optional for them as they may not have the energy and spare time to do both duties

[ben curran]

No one is suggesting we through anyone away. New roles yes, but I really don't see the point in having excom separated from the people who are organising stuff. All that does is introduce an extra layer of communication that we don't really need. 

[Geveta Cook]

Ben - agreed.

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[Karl]

Ok, I've been thinking long and hard about this and maybe this could work...

   

We still have an 'Excom' that acts as a steering committee. This group would consist of 5 or 7 people including the 3 board members.

The Excom would take care of

- Policy Decisions

- Contract negotiations

- Authorising the budget 

- Facilitating change at a high level

- 10 principal questions

- Banning

- Responding to matters arising from the festival

- Resource consent

- Legal questions

- Removing Team Leads

- Voting for group leads (with the other group leads)

- Work with a conduct committee 

This is actually what the excom is meant to do.. It even says so on the website. Having an Excom group would also be a good check and balance on the power of the group leads. 

This would free up the operational group leads and their teams to do there jobs of running the festival.

It would be an advantage if the Secretary and Chair also had a role as a group lead so there is still a cross over between these two groups.

This would mean that the group leads would have less big picture issues to think about and more time to just concentrate on making their teams function effectively. 

This makes the whole restructure a pretty undramatic change to things, it really only means that these is a reorganization in the operational structure.

The group leads would take care of...

- Appointing new team leads

- Working with the team leads in their groups to make sure they have what they need, and are functioning at a satisfactory level

- Drafting and employing operational policy

- Other shit to do with actually running the festival

So in summery - Keep the Excom and make it do what its actually meant to do, and employ the org structure just as an 'Operational Structure'

   

[Pete Wyatt]

our current structures main failing was a lack of communication in both directions between the excom and the operational leads.

The major advantage to me of the new proposal was that with a excom composed of people whos job was to ensure that there was communication both ways between excom and operations this problem would be solved.

[Karl]

Are you talking about what I just proposed or the original proposal?

[Pete Wyatt]

sorry, I am talking about the original proposal of yours

On Sun, May 28, 2017 at 11:01 AM, Karl <karldm...@gmail.com> wrote:

Are you talking about what I just proposed or the original proposal?

[Geveta]

My understanding of the original proposal was that this would be how the new ExCom would look and operate. I agree with Lumos in that the leads being ExCom members would clear communication difficulties, as a main advantage

[ben curran]

Yeah, I don't think there needs to be a separate excom for the roles you outlined Karl. If the excom is made up of the people heading up the various groups, then they can handle a lot of the points you mention. If there's to much work, then we have another group, or another department inside the admin group for things like resource consent, legal questions, etc. Some of those points could be taken on by the chair. Some could be wound into groups that already exist (i.e. 10 principal questions go community engagement or some such).    

[Karl]

The more I think about it the more I now very strongly disagree and think its critical to have a separate entity.

I'll regroup and try another angle to convince you hopefully in the next couple of days.  

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[ben curran]

Do we have any other inputs/criticisms/suggestions? 

[Geveta Cook]

There is still (from what I can see) no resolve on:

- whether Team Leads will be 'ExCom' members as part of this proposal 

- where the Conduct committee sits within the Kiwiburn organisation (I .e Lead &/or reporting member as a 'Team Lead' within the structure presented).

- in objection to the above, then where the the conduct committee sits within the kiwiburn organisation (I.e some completely random entity)

Anyone notice any other missing Leads or features?

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