Summit Date

[Nan]

thought i would get the ball rolling on this. im starting work in queenstown on the 17th of april so ideally it would be before then, so weekend of the 7th of april would suit me best. keen to hear when works for others?

there are a couple of things we talked to Mark about doing during the year, so need to work out if we are going to do these immediately before/after the summit or at a totally different time later in the year

[Wendy]

I will only be going to the Summit if my presence is absolutely necessary.  I have no idea whether that will be the case or not, hopefully not.

Available dates for me are:17, 24, or 31 March weekends

Any time in May

On 23 February 2017 at 14:51, Nan <buckfast...@gmail.com> wrote:

thought i would get the ball rolling on this. im starting work in queenstown on the 17th of april so ideally it would be before then, so weekend of the 7th of april would suit me best. keen to hear when works for others?

there are a couple of things we talked to Mark about doing during the year, so need to work out if we are going to do these immediately before/after the summit or at a totally different time later in the year

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[Poppy Norman]

Could be good to start a doodle date thingy?

I have just emailed Andrea to ask for availability dates for the lodge. 

Makes sense to have the work weekend either side of the summit. Will need to hire contractors to finish some tree work so I would likely stay down there for the week in between to supervise them. 

[Poppy Norman]

Below are the dates the lodge is available. 

8 & 9 April (we are not at home this weekend but the lodge is free)

22 & 23 April

3 & 4 June

10 & 11 June

17 & 18 June

24 & 25 June

[Jnette Saxby]

I would very much like to attend. June is the better time for me. I am new to ex comm and struggling a little to find ways to contribute more. 

Cheers 

Jeanette

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[ben curran]

I'm out for the 8/9th of April. All other dates, are, at this point, fine for me. I would prefer the late April date. If it's going to be put off until June, then we should be aiming for early, early June. 

June strikes me as ... quite late. 

On Friday, February 24, 2017 at 2:16:24 PM UTC+13, Poppy wrote:

Below are the dates the lodge is available. 

8 & 9 April (we are not at home this weekend but the lodge is free)

22 & 23 April

3 & 4 June

10 & 11 June

17 & 18 June

24 & 25 June

On 23 Feb 2017 3:02 pm, "Poppy Norman" <pop...@gmail.com> wrote:

Could be good to start a doodle date thingy?

I have just emailed Andrea to ask for availability dates for the lodge. 

Makes sense to have the work weekend either side of the summit. Will need to hire contractors to finish some tree work so I would likely stay down there for the week in between to supervise them. 

On Thu, Feb 23, 2017 at 2:58 PM, Wendy <tat...@gmail.com> wrote:

I will only be going to the Summit if my presence is absolutely necessary.  I have no idea whether that will be the case or not, hopefully not.

Available dates for me are:17, 24, or 31 March weekends

Any time in May

On 23 February 2017 at 14:51, Nan <buckfast...@gmail.com> wrote:

thought i would get the ball rolling on this. im starting work in queenstown on the 17th of april so ideally it would be before then, so weekend of the 7th of april would suit me best. keen to hear when works for others?

there are a couple of things we talked to Mark about doing during the year, so need to work out if we are going to do these immediately before/after the summit or at a totally different time later in the year

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[Poppy Norman]

Any further thoughts on this?

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[Pete Wyatt]

22 & 23 April ok

3 & 4 June ok

10 & 11 June out

17 & 18 June ok

24 & 25 June ok

[Rainbow Ronan]

the weeks on either side of the 8th of april weekend is the only time I can come and do some site work, else it will need to be later in the year

[Jasmine Hunter]

If it helps....I'm out for 23 April.

[Poppy Norman]

Here is the doodle poll. Please fill this out by the end of the week as the lodge is booking fast and we need to book asap. 

https://doodle.com/poll/xiih9dth9un2ik7y

Below are the people that I think should be attending the summit. Any edits/suggestions?

Ronan

Isa

Ben

Lumos

Jeanette

Oliver

Brendan

Nicola

Wendy

JD

Poppy

Fletcher

Tania

Rohana

Jeanne

IT (Andy?)

Jasmine

Shelley

Someone to cook for us.

On Thu, Mar 2, 2017 at 2:25 PM, Jasmine Hunter <morepork...@gmail.com> wrote:

If it helps....I'm out for 23 April.

[Jasmine Hunter]

Community Liaison?

[Rainbow Ronan]

Kathy has been expressing a desire to come cook for us, I'll ask her 

On 2/03/2017 16:27, "Jasmine Hunter" <morepork...@gmail.com> wrote:

Community Liaison?

[Poppy Norman]

Yeah community liaison should come, thats Jo ay?. I'll wait a couple of days and see if there is any further discussion on who should come then email them all about dates.

Yaaaaaas Kathy.

I also thought it could be wise to get someone who is there specifically to act as a facilitator?

[Jo Artemis]

Yup I'd be keen, just need enough notice so i can book the time off work

[Rainbow Ronan]

no Kathy but Karl is keen to come cook 

On 6/03/2017 21:47, "Jo Artemis" <the.many.s...@gmail.com> wrote:

Yup I'd be keen, just need enough notice so i can book the time off work

--

[Brendan]

I've put my availability on the doodle. I'll have finished up as Treasurer and have resigned the ExCom by then but I'd be happy to attend so that I can hand over some of the Treasurer stuff in person (preferably if the new Treasurer can also be there).

[ben curran]

The doodle poll is not filling me with confidence that everyone is going to be able to make it. 

Another thought (just to confuse matters). I know we're obliged to hire the lodge for a weekend. Do we have to have the summit there though. I'm wondering what the possibility of finding an AirBnB or some such in Wellington for a day or two in May might be? Assuming people have time in May? June seems awfully late to me. 

[Poppy Norman]

Was thinking the same thing. Have half written an email with alternative options and will send it through tonight or tomorrow. 

--

[Jnette Saxby]

Hi,  I'm keen to be at summit and could act as a facilitator as I am both a teacher and ALD clinician and counsellor.  

Jeanette 🙂

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[Karl]

Hey guys,

I would like to come to the summit as the cook depending on my availability. I live in the country now so that should be a lot better than last year.

[Poppy Norman]

As we know this is turning into a scheduling headache so I am proposing a new plan which is basically what Ben outlined above. 

We have the summit elsewhere sometime in May (hopefully there is a weekend that suits everyone) and then we hire the lodge (our contract says we have to) later in the year (June/July) for the work weekend.

So I have added some May dates to the doodle. Please update with your availability. 

Its looking like the majority of people are in Auckland so makes sense to have the summit there. We could either try and have it at the auckland burners space and everyone who is coming up could stay with those of us who live in Auckland. Or we could try and hire a place where we can all stay and have the meeting. Let me know what you guys think and I can start looking further into the details. 

The MPW work weekend is to do container maintenance, yard work, plant trees etc and we will also hopefully be having some contractors in then to finish the tree work. A few of us tried to camp onsite in June a couple of years ago and it was awful, its bloody freezing so having the lodge to stay in will make this possible. 

--

[Wendy]

Just updated, i wont be attending Summit this year. Should make scheduling somewhat easier.

[Shelley Watson]

I think that's a great idea ben / poppy. also, keep in mind possible date clash - churburn is rumoured for 27 may in wellington. 

[Isa Ritchie]

I can't go to the Summit now either.

On 10/03/2017 13:46, "Shelley Watson" <she...@design.gen.nz> wrote:

I think that's a great idea ben / poppy. also, keep in mind possible date clash - churburn is rumoured for 27 may in wellington. 

--

[Oliver Macro]

I won't be present either.

Isa Ritchie wrote:

I can't go to the Summit now either.

On 10/03/2017 13:46, "Shelley Watson" <she...@design.gen.nz

<mailto:she...@design.gen.nz>> wrote:

    I think that's a great idea ben / poppy. also, keep in mind
    possible date clash - churburn is rumoured for 27 may in wellington.

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[Poppy Norman]

Any further thoughts on this? Will give it a couple more days for comments then start locking stuff in. 

On Fri, Mar 10, 2017 at 2:13 PM, Oliver Macro <oliver....@gmail.com> wrote:

I won't be present either.

Isa Ritchie wrote:

I can't go to the Summit now either.

On 10/03/2017 13:46, "Shelley Watson" <she...@design.gen.nz

<mailto:she...@design.gen.nz>> wrote:

    I think that's a great idea ben / poppy. also, keep in mind
    possible date clash - churburn is rumoured for 27 may in wellington.

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[Poppy Norman]

Still waiting on quite a few people to update their availability of the doodle poll. 

On Mon, Mar 13, 2017 at 2:45 PM, Poppy Norman <pop...@gmail.com> wrote:

Any further thoughts on this? Will give it a couple more days for comments then start locking stuff in. 

On Fri, Mar 10, 2017 at 2:13 PM, Oliver Macro <oliver....@gmail.com> wrote:

I won't be present either.

Isa Ritchie wrote:

I can't go to the Summit now either.

On 10/03/2017 13:46, "Shelley Watson" <she...@design.gen.nz
<mailto:she...@design.gen.nz>> wrote:

    I think that's a great idea ben / poppy. also, keep in mind
    possible date clash - churburn is rumoured for 27 may in wellington.

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[Brendan]

I won't be on the ExCom by then and my only interest in attending was to hand over to a new Treasurer. I think that it would be more efficient to have a one on one hand-over meeting (or a series of phone calls / skype etc). As such, I won't be attending the summit this year either.

I do think that it's important for someone from the Finance team to attend, however. This would be to collect budget requests and to discuss improvements to processes etc (I know that this year was very chaotic and we really want finance to run more smoothly next year). I strongly suggest inviting Laura to the summit this year.

[Tania Bracey-Brown]

Just letting you know I'm flexible and will attend whenever and wherever the summit happens. Also pretty keen for mpw work weekend in June :)

[Jnette Saxby]

Yes me too.
Jeanette is very keen to be more active.

Sent from my iPad

> On 25/03/2017, at 4:57 PM, Tania Bracey-Brown <tania.br...@gmail.com> wrote:
>
> Just letting you know I'm flexible and will attend whenever and wherever the summit happens. Also pretty keen for mpw work weekend in June :)
>

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[ben curran]

So it's about time we locked this in methinks so we can book a venue and organize people getting places. 

Looking at the Doodle, I'm going to call May the 12th as best date we have to hand. No matter what date we choose we're going to be out a couple of key people. 

[Geveta Cook]

Needs to be booked. I agree.

[Rainbow Ronan]

Poppy has been on this over last week or so will prob have an up date for us soon 

On 31/03/2017 20:14, "Geveta Cook" <geve...@gmail.com> wrote:

Needs to be booked. I agree.

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[Poppy Norman]

Okay so the summit location and date is now locked in. Sorry about the delay. 

The dates are 12th - 14th May.  Its going to be at Otimai Lodge in Oratia, Auckland. This is a girl guide lodge in the bush, it has a large meeting room (with a fireplace), a big kitchen/dining area and plenty of beds. We will need to bring our own bedding and towels so it would be great if those who live in Auckland can bring extra as lots of people will be flying in (but if you are flying and have room in your luggage then do bring some). We will also bring tea towels, cloths and bath mats. 

So everyone that lives outside of Auckland will need to fly or drive up. If you are flying up and can afford to then purchase your flights and send the receipt and your bank details to the finance team and they will reimburse you. If you can't afford to cover your flights then send me an email and I can pay for them on my KB card. If you are driving then scan your gas receipts and send them to the finance team.

The people I have listed as attending are:

Poppy

Ronan

Ben

Geveta

Shelley

Rohana

Lumos

Jo

Karl

JD

Fletcher

Laura

Jeanette

Tania

Karl

Please let me know if I have missed someone? 

I would appreciate it if everyone listed above could reply to this thread and give the information below

1- Are you definitely able to attend?

2- Do you have any dietary issues?

3 - Can you bring your own bedding? Can you bring extra for someone else?

Let me know if you have any questions?

[Rainbow Ronan]

two Karls. . . . ?
Dre, the new Rangers Team Lead

his email is spoot...@gmail.com

[Geveta Cook]

Shot Poppy!
1. Yes, available.
2. No dietary requirements.
3. Not sure as it'd be from my mum but will check.

Additionally, any out of Auckland attendees I can provide rides.

[Pete Wyatt]

yes avail

no special dietary needs

yes can bring bedding plus spares

[Jnette Saxby]

Yay. Looking forward to this. 

I will be attending and can bring extra bedding if needed. 

Jeanette 

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[Laura Papp]

Yes, I will be attending. No dietary requirements. I can bring my own bedding.

Thanks for organising.

Laura

[ben curran]

Yes,

No.

Maybe, but not much.

[Rohana Weaver]

1. Yes I can attend ( can fly into Auckland about 6 if someone can get me?) ( TBC)

2. Vegan

3. I can bring a sleeping bag but thats all.

I think it would be good to invite Eryn Gribble ( Artery Lead) aswell if possible

Cheers for organising Poppy! 

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[Jo Artemis]

Thanks Poppy, I can attend. No dietary requirements and i can bring my own bedding

[Jasmine Hunter]

If its not too late. I can attend now. I've canceled my other thing.
Vegetarian.
Can bring own bedding.
Can also bring an extra sleep bag, extra pillows and towels if I have numbers.

[Shelley Watson]

1- Are you definitely able to attend?

yes

 

2- Do you have any dietary issues?

yes, dairy free, deadly nightshade free (potato, tomato, aubergine, capsicum) and strongly hate cucumber 

 

3 - Can you bring your own bedding? Can you bring extra for someone else?

yes, can bring spare sheets and towels if needed.

 

[Karl]

Yes
Yes
Yes

[Karl]

I mean

Yes
No
Yes

Sorry

On Tuesday, April 11, 2017 at 8:23:52 PM UTC+12, Karl wrote:

Yes
Yes
Yes

[Rainbow Ronan]

yes

no dairy. no seafood. happy to help cook as well

not really. can prob bring a sleeping bag

has Andre (new Rangers lead) been invited?

[Ranger Fluffy]

I'd like to attend, and can be available to do so. The only thing with which I'd need help is getting from AKL to Otimai Lodge.

On Thursday, 13 April 2017 00:49:17 UTC+12, Nan wrote:

yes

no dairy. no seafood. happy to help cook as well

not really. can prob bring a sleeping bag

has Andre (new Rangers lead) been invited?

On 11 April 2017 at 20:24, Karl <karldm...@gmail.com> wrote:

I mean

Yes
No
Yes

Sorry

On Tuesday, April 11, 2017 at 8:23:52 PM UTC+12, Karl wrote:

Yes
Yes
Yes

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[Poppy Norman]

Sorry haven't had kb time this week. Meant to send you an invite. Will be in touch properly soon. 

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[Geveta]

Ranger Fluffy - I mentioned this earlier but was lost in the thread - I can offer a lift to peeps who need it :)

[Rohana Weaver]

Hi Geveta. I would love a lift from/to airport if one is available. How many people are flying in and out? Maybe we can all coordinate?

On 16/04/2017 1:03 PM, "Geveta" <geve...@gmail.com> wrote:

Ranger Fluffy - I mentioned this earlier but was lost in the thread - I can offer a lift to peeps who need it :)

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[Geveta]

Cool! With Auckland traffic coordination wpuld be super helpful :D

Leaving, I can get you back to town where you can catch an airbus directly to the airport - I have an event in town on the Sunday evening so timing is stretched sorry 😐

[Tania B-B]

I'm going to book flights soon- combining this with trip to visit other family and friends, so will probably stay a few days either side (and would be keen to hang out and do things with cool people). I'll need help getting from Auckland to the lodge :) will just have carryon luggage but can probably borrow bedding etc from my Grandma. I eat everything, please make sure there's coffee <3. 

On Wednesday, April 5, 2017 at 9:09:46 AM UTC+12, Poppy wrote:

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[Jeanne Dear]

just catching up on all this -- i'm not on the email chain so didn't know we had set a date. will talk to scott this weekend and make sure i can come. looking at flights, what aproximate times friday and sunday would work to organise transport to and from lodge? 

so:

1: possibly

2: vegetarian (occasional seafood)

3: can probably bring sleepingbag

[Poppy Norman]

Sorry JD! Personal life is very busy lately and am dropping balls!

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[Laura Papp]

Any update on JD's question: 

"looking at flights, what aproximate times friday and sunday would work to organise transport to and from lodge?"

I have the same question and would like to book flights asap :)

[Jnette Saxby]

Hi Tania or other people flying in. I am travelling to Auckland from Paeroa and could easily pick someone or people up from the airport on my way .

can you tell me when you arrive. There is only me in the car.

cheers 

jeanette 

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[Laura Papp]

Thanks Jeanette. I have not booked my tickets yet - is there a time frame that works for you and then I will have a look?

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[Tania B-B]

I haven't booked tickets either and will need Kiwiburn to pay for them directly I think, was about to email Poppy about it then saw this message. Maybe we could aim to arrive together Laura? If there is enough space for both of us. 

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[Poppy Norman]

Sorry just saw question about times.

The meeting officially starts on Saturday morning at 8 or 9am so anytime Friday is good, will have dinner for those that are there around dinner time.

Not sure what time meeting will go to on Sunday as agenda schedule isn't out yet, I'd say the later the better as we have a lot to go through. Maybe aim to leave lodge at 5pm??

 

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[Shelley Watson]

I would aim to leave the lodge earlier than 5pm. last year everyone scampered back to wellington by mid arvo and would have gone earlier if jaz and I didn't protest and insist the schedule ran as planned. I believe a similar thing happened the previous year too. it's uncool when you have to travel and not get home til 9 or 10pm to have to wait around when locals have gone home.

maybe a good idea to get a plan sorted asap for the summit to manage expectations?

[Poppy Norman]

I strongly feel that we need two full days otherwise there isn't much point. 

[Shelley Watson]

so do I and that gets said every year and then things get rushed on the last afternoon and people bail early. there's a lot to discuss. I would suggest 4pm as a finish time rather than 5pm as some people still have to get to airport then fly home.

[Pete Wyatt]

Lets go for 4pm,

--

[Geveta]

I agree 4pm for those traveling.

[Rainbow Ronan]

I land Friday morning

happy to help with food shopping with someone who has a car

On 28/04/2017 12:10, "Geveta" <geve...@gmail.com> wrote:

I agree 4pm for those traveling.

[Rohana Weaver]

I'm afraid I will still need to leave early as the last plane to Dunedin is 2pm. Sorry guys.

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[Rainbow Ronan]

you'd prob be best renting a car an dropping ' t back at airport

[Shelley Watson]

also, set prices with discount taxis. really reasonable. http://discounttaxis.co.nz/set-airport-prices/ 

[Rohana Weaver]

Where is the location of the place we are staying? Need to see if its cheaper to rent a car or book a taxi 

On Sat, May 6, 2017 at 11:50 AM, Shelley Watson <she...@design.gen.nz> wrote:

also, set prices with discount taxis. really reasonable. http://discounttaxis.co.nz/set-airport-prices/ 

--

[Jasmine Hunter]

1 Kauri Loop Rd out West

[Shelley Watson]

hi, do we need to bring duvets or just sheets and pillows?

[Jasmine Hunter]

I'm presuming own bedding includes duvet/sleeping bag. Own towel was mentioned also. Poppy also said we need tea towels and bath mats so I'll bring those too. Will include a few extra towels and blankets just in case they''re needed.