Summit

[Karl Matthews]

Hey guys,

Sorry for being so quiet since the event ended but it been a hectic week.

I think it is about time we start throwing around dates for the Summit so we can inform Andrea and hopefully be able to book the lodge.

Is anyone able to make up a doodle?

Just so you guys are aware, my window for being able to attend will be very small. It will effectively be limited to the last couple of weekends of March. After that I will probably be to far away to fly back. I might very well not be able to attend. 

[Isa Ritchie]

Easter Sunday is March 27. Do other people have easter plans? The long weekend would be easier for me.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.
To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

[Wendy]

I believe the Wellington decom is planned for Easter, but it's still the best weekend for me because I'm all out of leave for any other one.

[Pete Wyatt]

I am unavailable at easter

[Nicola]

Easter if definitely easiest for me.
I've put up a Doodle covering late March and April here: http://doodle.com/poll/e38p3svrafaeue68

On Monday, 8 February 2016 09:26:41 UTC+13, Lumos wrote:

I am unavailable at easter

On Mon, Feb 8, 2016 at 7:59 AM, Wendy <tat...@gmail.com> wrote:

I believe the Wellington decom is planned for Easter, but it's still the best weekend for me because I'm all out of leave for any other one.

On 8 Feb 2016 7:38 a.m., "Isa Ritchie" <confust...@gmail.com> wrote:

Easter Sunday is March 27. Do other people have easter plans? The long weekend would be easier for me.

On 8/02/2016 12:15 AM, "Karl Matthews" <karldm...@gmail.com> wrote:

Hey guys,

Sorry for being so quiet since the event ended but it been a hectic week.

I think it is about time we start throwing around dates for the Summit so we can inform Andrea and hopefully be able to book the lodge.

Is anyone able to make up a doodle?

Just so you guys are aware, my window for being able to attend will be very small. It will effectively be limited to the last couple of weekends of March. After that I will probably be to far away to fly back. I might very well not be able to attend. 

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Nicola]

I've put in an "if need be" option (it's the (Yes) one) so you can indicate if the date's inconvenient, but possible.

[Hippie Tim]

Easter is a definite no go for me, I love Kiwiburn but I don't love it taking my long weekend.

On 8 February 2016 at 10:53, Nicola <nicola....@gmail.com> wrote:

I've put in an "if need be" option (it's the (Yes) one) so you can indicate if the date's inconvenient, but possible.

On Monday, 8 February 2016 10:51:41 UTC+13, Nicola wrote:

Easter if definitely easiest for me.
I've put up a Doodle covering late March and April here: http://doodle.com/poll/e38p3svrafaeue68

On Monday, 8 February 2016 09:26:41 UTC+13, Lumos wrote:

I am unavailable at easter

On Mon, Feb 8, 2016 at 7:59 AM, Wendy <tat...@gmail.com> wrote:

I believe the Wellington decom is planned for Easter, but it's still the best weekend for me because I'm all out of leave for any other one.

On 8 Feb 2016 7:38 a.m., "Isa Ritchie" <confust...@gmail.com> wrote:

Easter Sunday is March 27. Do other people have easter plans? The long weekend would be easier for me.

On 8/02/2016 12:15 AM, "Karl Matthews" <karldm...@gmail.com> wrote:

Hey guys,

Sorry for being so quiet since the event ended but it been a hectic week.

I think it is about time we start throwing around dates for the Summit so we can inform Andrea and hopefully be able to book the lodge.

Is anyone able to make up a doodle?

Just so you guys are aware, my window for being able to attend will be very small. It will effectively be limited to the last couple of weekends of March. After that I will probably be to far away to fly back. I might very well not be able to attend. 

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

[Hippie Tim]

Also, I'd like us to think about more effective ways to run the summit. I don't know if all issues need to be talked about by all people and it may be much better to break off in to smaller groups and discuss things then report back to the wider group or some such thing.

[Nicola]

I've got a few ideas, too.
There's a list of ideas for the agenda in Asana - if you can add ideas there or email them to me, we'll get a rough agenda up and can discuss how to approach it.

On Monday, 8 February 2016 11:39:16 UTC+13, Hippie wrote:

Also, I'd like us to think about more effective ways to run the summit. I don't know if all issues need to be talked about by all people and it may be much better to break off in to smaller groups and discuss things then report back to the wider group or some such thing.

On 8 February 2016 at 11:28, Hippie Tim <fuzzy...@gmail.com> wrote:

Easter is a definite no go for me, I love Kiwiburn but I don't love it taking my long weekend.

On 8 February 2016 at 10:53, Nicola <nicola....@gmail.com> wrote:

I've put in an "if need be" option (it's the (Yes) one) so you can indicate if the date's inconvenient, but possible.

On Monday, 8 February 2016 10:51:41 UTC+13, Nicola wrote:

Easter if definitely easiest for me.
I've put up a Doodle covering late March and April here: http://doodle.com/poll/e38p3svrafaeue68

On Monday, 8 February 2016 09:26:41 UTC+13, Lumos wrote:

I am unavailable at easter

On Mon, Feb 8, 2016 at 7:59 AM, Wendy <tat...@gmail.com> wrote:

I believe the Wellington decom is planned for Easter, but it's still the best weekend for me because I'm all out of leave for any other one.

On 8 Feb 2016 7:38 a.m., "Isa Ritchie" <confust...@gmail.com> wrote:

Easter Sunday is March 27. Do other people have easter plans? The long weekend would be easier for me.

On 8/02/2016 12:15 AM, "Karl Matthews" <karldm...@gmail.com> wrote:

Hey guys,

Sorry for being so quiet since the event ended but it been a hectic week.

I think it is about time we start throwing around dates for the Summit so we can inform Andrea and hopefully be able to book the lodge.

Is anyone able to make up a doodle?

Just so you guys are aware, my window for being able to attend will be very small. It will effectively be limited to the last couple of weekends of March. After that I will probably be to far away to fly back. I might very well not be able to attend. 

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Mark Stirling]

Easter not very good for me.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

[Isa Ritchie]

Who else is coming to summit? Admin? Team leads? Do they have the doodle?

[Poppy Norman]

I'd really like Ash to come, her input would be really beneficial. I'd also like to suggest that Kathy come as our cook but also because her input would be valuable too.

I'd like to avoid easter weekend if possible but can work it so I can make any date we set.

[Wendy]

Seconding Ash and Kathy.

I am only available on a couple of the offered dates, Easter is one if them. If a date is chosen when I'm not available we'll need to choose a 2ic to chair it.

[Nicola]

I'm new to Summit, so if you can suggest who needs an invite I can flick the link to them.
I've heard Ash and Kathy so far. Do we have a cap on how many people we can afford/cope with?

I'd find having some of the team leads (or at leastTania as admin lead) there really useful.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Wendy]

Last couple of years 11 to 12 has been a good number. I believe the lodge can sleep 12 in beds, after that people would need squabs/sleeping bags.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

[Hippie Tim]

I think we should seriously consider who doesn't need to be there also. I don't think the entire ExCom needs to be there necessarily.

[Poppy Norman]

I agree

[Isa Ritchie]

Shelley?

[Shelley Watson]

yes, hi, yes. would be useful if I went, I think. easter not good for me.

On Monday, February 8, 2016 at 4:29:26 PM UTC+13, Isa wrote:

Shelley?

[Nicola]

Okay, can anyone suggest to me a rule of thumb for who needs to be there? I haven't been to Summit before but I thought it was an ExCom thing.

Also, is ExCom required to make decisions at the Summit? Because if they are, that affects who needs to be there - we will need to meet quorum of ExCom members, and will need to be sure other members know decisions will be made in their absence.

I haven't flicked the Doodle to Ash and Kathy because I'm not sure how many people we want to invite and what they're expected to contribute.

Also, if you've state da preference here but haven't filled in the Doodle poll please do this - it's currently showing a preference for Easter weekend, which is different to what I'm hearing in the thread.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Wendy]

Decisions are not made at the Summit because it's not an open meeting. It's more about discussing issues, strategising and planning.

Historically it's been excom only but the pay couple of years others have been there too. Ash for example, and Bex when she was heading up Paddock Relief.

This year it's been suggested that not all excom need to be there, which is a first. Reality has been that not all of us have been able to be there in the past, and it looks like this year may be even harder to get everyone together.

The result from the doodle should be helpful to see who is available when, so I second getting that done asap.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

[Wendy]

In terms of who needs to be there, here's my take:

1. Someone to facilitate/chair the meeting (usually me)

2. Someone to record it (Nicola)

3. Someone representing finance (Karl and/or Brendan, Laura has attended in the past)

4. Someone representing Site Ops (Poppy and/or Karl)

5. A regional rep would be handy especially if we're discussion international relations (Tim, Pete, or Mark)

6. Someone representing Admin (Tania?)

7. Other people with both excom and volunteer roles: Isa, Oliver.

8. Folks not on excom but always good to have: Ash (just all round awesome and organised with great strategic thinking), Kathy (cook, lots of archival knowledge, good strategiser and potentially fulfilling a role there is currently a gap for in the next year), Shelley (media liaison always good as this role becomes more important).

9.  Other people who are mainly Dept heads who may benefit from being there: Jeanne (Paddock Relief), Jaz (Gate), Lydia (Volunteer coordinator).

Any and all of these are up for discussion/debate.  The list is 14 people before we get to the dept heads even if Laura doesn't come.

[Isa Ritchie]

I also think it would be really helpful for Tania to come as she is still figuring out her role as Admin lead which has been split from secretary.

[Oliver Macro]

Added my available dates to the Doodle. 

I'd very much so prefer we did not use Easter weekend if possible. My personal reasoning being that I'm on the tail end of a 4-month tour of duty and would love to keep that weekend free to enjoy life at my preference, rather than add another festival-orientated obligation to my roster. 

[Wendy]

I'd just like to point out here that in the past, we've had the Summit over at least 3 days. If we hold it outside of Easter and still have it three days then I simply won't be able to go.

Some might feel this is not a disaster in and of itself, but it begs the question, who else can't take time off work to do the Summit this year, and can we actually achieve our aims in 2 days?  I think this is worth thinking about.

[Karl Matthews]

The summit is usually about picking the weekend when the most people can attend. If you can't make it on the weekend most others can then so be it. 

I think Wendy break down of people who should attend is good.

[Isa Ritchie]

I really think Wendy should be there. I would prefer Easter because I doubt we can cram it all into two days and I'm not in a good position to be taking time off work. If Easter is not possible then I suggest we try to cram it all in to two days and manage the time as best we can.

[Shelley Watson]

I thought it was usually arrive friday night, talk sh*t, and summit held saturday and sunday. 

[Oliver Macro]

I don't recall the shit-talking as being restricted to the Friday evening in particular :p

On Wed, Feb 10, 2016 at 12:53 PM Shelley Watson <she...@design.gen.nz> wrote:

I thought it was usually arrive friday night, talk sh*t, and summit held saturday and sunday. 

--

[Wendy]

Last two times I've been it's been Thursday night, talk all day Fri and Sat, and head home Sun.  We are obliged by our contract to rent the Lodge for at least 2 nights.

[Shelley Watson]

I came along two years ago and arrived friday night with Isa (and charlotte the dog) and we didn't start proceedings til saturday morn - I checked the Minutes and they concur. I wasn't in attendance last year as foot was in plaster.

[Wendy]

You're right. Clearly we can do it in two days.

I've sent the potential dates to Andrea to see if any of them are already booked.

[Wendy]

Andrea says currently all the April dates are available, and she'll get back to us on Saturday about the March ones.

[Nicola]

If we need to do it in two days we may just have to be strict about what we need to get through.
Otherwise, if we had to do three days the only three day weekend after Easter is Anzac Weekend in late April. Personally. I'm not really keen to try and get leave.

Looking at the list of non-ExCom people, I think it's safe to flick invites to the suggested people with a note that final attendance is TBC/subject to numbers, but that we'd be keen to know their availability for planning purposes. Is Kathy aware that we might want her to cook for us or to I need to let her know?

[Brendan]

I have a slight preference for public holiday weekends but I really just need to know dates asap so that I can apply for leave as necessary. Happy with the discussion on attendees so far. Thanks.

[Nicola]

Sending out reminders/invites to the Doodle now - can anybody answer my question re: Kathy?

[Nicola]

Also, Laura has attended in the past. With Karl and Brendan covering Finance, should I also be sending this to Laura?

[Wendy]

I'm assuming we should probably ask Kathy if she's willing to cook for us, and also join in the discussions.

--

[Nicola]

ok - done. FYI, the current summit agenda looks like this:

Saturday

1           Afterburn

1.1               Tree incident and risk management

1.2               Ticketing

1.3               Issues arising from Afterburn report/teams

Sunday

2           Future Strategy – what are our goals for the next three years?

2.1               2015 summit proposal to increase support to theme camps

3           Site contract negotiations

4           Succession planning and ExCom structure

4.1               What roles do we need to fill

4.2               What are the skills we are looking for within the ExCom

5           Team-building and skills

5.1               Kiwiburn Conference

5.2               Potential Trans-tasman discussions/conference

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Isa Ritchie]

I guess this means we only have a few weeks to write our afterburn reports.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--

You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

[Nicola]

I'm just having a chat to Charlie about Afterburn report timing.
My thinking is that if the Summit is earlier than usual, we may run off drafts or bullet points for the post-event discussion. It's easier to have the proper Afterburn report, but I don't want have to rush people if it's not critical. Thoughts?

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Wendy]

Usually the Afterburn session takes all day. Maybe if we had summaries or something like 3 points each to raise, we could get that bit done quicker.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

[Isa Ritchie]

Yeah, that sounds good.

[Nicola]

I'm looking to wrap this poll up and pick a date by Wednesday, so if you haven't registered a preference please do so by them :)

Yeah, that sounds good.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Mark Stirling]

Hi Nicola - there is not an actual doodle poll somewhere is there - by polling you just mean stating preferences on this email thread?

If that's the case then my pref would be weekend after Easter. I have teaching right up to Easter. Id of course really like to be at  the Summit.

Yeah, that sounds good.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcoml...@googlegroups.com.

[Wendy]

5th post down this thread.

http://doodle.com/poll/e38p3svrafaeue68

[Mark Stirling]

Thanks :-)

[Wendy]

Just a headsup, I heard back from Andrea and the lodge is booked on the 18/19 March. All other dates are currently available.

[Wendy]

OK, so we've heard from everyone except Kathy, and the two most popular dates are 9/10 April, and Easter weekend (25-28 March).  

9-10 April - Most people can come but no Karl and no Isa

25-28 March (Easter) second best date but no Hippie, Shelley, Lumos, Jeanne or Mark.

Personally I think it's vital that Karl be at the Summit, and while it would be lovely to have the five people who said they can't make Easter there, if we have to decide between numbers vs potential value to what we want to achieve, I have to vote for Easter as our Summit weekend.

[Wendy]

Also, we should make this decision by the end of the week so we can book the lodge and people can make arrangements, so if you have anything to say on this you should probably speak up now.

[Isa Ritchie]

I can probably come to any of them if it is two days.

[Karl Matthews]

Poppy still hasn't put her choices in. I think that if she can make the later date then that should almost tip it. I'll try and have a chat to her about this today.

[Wendy]

Poppy has indicated that she can go to any of the dates.

[Poppy Norman]

Lets go for easter. I think its really important that Karl is there.

[Shelley Watson]

Hi, it's an important thing to talk about what just happened and to plan for the future, I am reading this and it feels like it's being rushed through and that doesn't sit well with me. Especially as the majority of people can make 9-10 April incl. Isa (the doodle poll was started under the misinformation of needing three days). 

I agree it would be great if Karl could be present, and tho very useful if I was there, it's certainly not critical. As the most active Regional Rep, I also think the Summit would benefit greatly from Hippie's presence. Can we not find a way to improve the comms connection on site and have Karl Skype in? Mark the farmer mentioned to me something about a piece of Vodafone equipment he had that would help on the Paddock.

[Wendy]

You'll note the doodle poll has every date apart from Easter and Anzac as a two-day event.  I assume people actually read these things and take them into account when filling them out.

Needing three days was not misinformation. It was an assumption/guess at worst, based on having needed all three days last year.

I do not think attempting to have such an important meeting with one person attempting to keep up on Skype would help with our getting through everything in two days.

[Karl Matthews]

Just going to add a couple of thoughts and I will leave it for you'll to decide as this seems to be swinging on me at the moment.

I don't think having the summit over Easter is rushing things at all. I think it is a good amount of time to let dust settle and have a clear indication of what has happened and what we need to talk about moving forward.

Well my presence would be would be pretty important for several different reasons, it is not entirely critical. It would be beneficial to have Shelley and Hippie there and as long as most other folks can make it then you will live without me. 

I probably wont attempt to call in on Skype as I have never really seen this work properly. I will most likely attempt to make the points I'm wanting to with reports or through passing information onto others before they get there.

Over to you guys.  

 

[Oliver Macro]

I'm still in preference of avoiding Easter. I'm technically available but I'd honesty prefer to be elsewhere in the country, as one of my favourite events of the year is held over that weekend. I'd likely end up choosing the summit but yeah, I'm not all too excited about having to make that decision.

[Hippie Tim]

I'm fine with not being there. I think it definitely helps with the flow of things as last time I didn't make the summit I remember feeling extremely frustrated as the conversations that happen there are assumed as decisions even if they aren't decisions so it makes it work better to be there and be part of the conversation.

I can give my thoughts on various subjects via email.

Easter weekend I already have flights to Christchurch to see family and friends so definitely won't be there but that's all good.

[Nicola]

No divine wisdom here, just a note that Kathy has now put her preferences on the Doodle poll.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

For more options, visit https://groups.google.com/d/optout.

--
You received this message because you are subscribed to the Google Groups "kiwiburnExComLIVE" group.

To unsubscribe from this group and stop receiving emails from it, send an email to kiwiburnexcomlive+unsubscribe@googlegroups.com.

[Poppy Norman]

I think its essential that Karl is there. No weekend actually works for me but keen to do this so soon because it means Karl can be there.

[Shelley Watson]

I think its really important he should be there too. am feeling more certain about things after the feedback above :-)

[Wendy]

Noting that if we go for Easter then Kathy won't be there.

I have no issue with us fending for ourselves - where fending for ourselves does NOT mean expecting Poppy to fill the cooking gap.  It means sharing the load.

[Wendy]

I just had notice from Andrea that Easter weekend at the Lodge has now been booked for someone else so we can't have the Summit then anyway.  Bollocks.

In this case I suggest we go with the most popular date among those that Karl can't come (which is all of them except Easter), 

9/10 April

This is probably my last email before getting on a plane. I expect this to be sorted, agreed, and for us to have something for me to tell Andrea by Monday.

[Karl Matthews]

Haha, that's almost a relief.

Decision has been made for you now. You guys will be fine without me there.

Happy summiting 

[Wendy]

Aight, I'll let Andrea know to book us for the nights of 8 and 9 April, and start an organisey thread for all the people who said they were available then.

[Wendy]

It's been brought to my attention that Ro would also benefit from attending the Summit, so if nobody's got any objections I'll ping her an invite today.

[Karl Matthews]

Do it

[Karl Matthews]

Think it would also be good to have Ronan there as well.

He would be great on the excom. I was trying to push him in that direction as much as possible during build and he is interested. He would add some interesting perspectives.

[Wendy]

I have some reservations about making the excom too Ops-heavy, especially since the Worksafe thing has highlighted how much we need people who can do paperwork, policy, and process.  However, I've no objection to either Ronan or Ro (or both) coming to the Summit as I think their input would be valuable.

[Hippie Tim]

I have no objections about them being there as far as people go but I think that there are other people who are probably in similar positions.

As I said in the other I think we should perhaps make a call out, or maybe shoulder tapping is better, to those people who want to join the ExCom now so we can vet them now and invite them to the summit if we are interested.

[Hippie Tim]

(to clarify Ro should be able to come as KAC Chair anyway, Ronan I think we should ask to apply, with other people too, and then make a decision)

[Poppy Norman]

Can't Ronan come in his capacity as a manager from this KB just like Jasmine and Jeanne?

[Poppy Norman]

But yeah I reckon shoulder tap those people asap.

[Hippie Tim]

I didn't realise he was a manager? If that is the case then I would agree that that is the same.

[Wendy]

I already have shoulder tapped them both.

However, Hippie has made a good point, in that there may be other people who are interested in joining the excom.  If this is the case (I haven't heard of any), we should probably decide how many, if any, we want.

I think one, personally, and that's only to make it an odd number.  I think 9 or 11 is a good size.

[Poppy Norman]

I didn't want to mention this until I was certain but its very likely that I will quit the excom soon. Just thought I should mention that now in case that influences how many people we take on.

[Karl Matthews]

Just to add to that news, I'll most likely be stepping down too when I hand over treasurer.

[Nathan Mitchell]

Hey guys, at the risk of sticking my nose in where not wanted, I thought to mention I'm doing some work with Mark and Andrea on their property. 

We're looking into options for waste management, food gardens and improving general infrastructure around the site to accommodate other events such as permaculture workshops throughout the year.

Obviously these guys can do as they wish on their property, but they believe in the principles of Kiwiburn and don't want to create any negative effect on the event.

I believe this is an opportunity for Kiwiburn to save money on core infrastructure, improving efficiency during set up and pack down.

Just throwing it out there, but I'd love to help and don't want to step on anyones toes if we start building composting toilets near the festival site. 

I have years of experience setting up events of all sizes, with practical skills and a good knowledge of H&S, crowd control and all that boring but essential stuff.

All the best, and thanks for all your amazing work!

On Monday, February 8, 2016 at 12:15:04 AM UTC+13, Karl wrote:

Hey guys,

Sorry for being so quiet since the event ended but it been a hectic week.

I think it is about time we start throwing around dates for the Summit so we can inform Andrea and hopefully be able to book the lodge.

Is anyone able to make up a doodle?

Just so you guys are aware, my window for being able to attend will be very small. It will effectively be limited to the last couple of weekends of March. After that I will probably be to far away to fly back. I might very well not be able to attend. 

[Wendy]

Hi Nathan,

Thanks for getting in touch with us! Sounds like you're doing some really interesting work.  I guess my question about placing composting toilets would be, will they be included within the area Kiwiburn uses, and if so will they be available for Kiwiburn participants to use during the event.

It'd be kind of interesting trying to stop them if they were out of bounds, y'know?  

I'm also curious what other work you're doing - we'd certainly be keen to know more, it sounds like it's the sort of thing we'd be into anyway, so let's keep talking!

--

[Oliver Macro]

The notion of intentional modifications and improvements to the site is something I am wishing to discuss at the Summit, as it's something my mind has been mulling over a fair bit after a discussion with Mark during the build wherein he queried me on what modifications I'd make to the site given the opportunity.

If we're to stay at Rathmoy in the long term I think that this is something we'd be very wise to explore with our hosts.