Proposed purchases before end of 2014 financial year

[Poppy Norman]

http://www.trademe.co.nz/sports/equestrian/horses-ponies/miniatures/auction-696979541.htm

[Poppy Norman]

Shit is it actually called the 2013 financial year??

On Sun, Mar 9, 2014 at 6:30 PM, Poppy Norman <pop...@gmail.com> wrote:

http://www.trademe.co.nz/sports/equestrian/horses-ponies/miniatures/auction-696979541.htm

[Bruce Scanlon]

>http://www.trademe.co.nz/sports/equestrian/horses-ponies/miniatures/auction-696979541.htm

I like that his name is Charlie...
www.youtube.com/watch?v=Q5im0Ssyyus

RE:2013 financial year, dunno, where i come from the fiscal year is the same as the calendar year because we are a stupider people and cannot handle such complexities.

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[Bruce Scanlon]

>looks just like a big horse only little

[Ashleigh Easton]

I would like to use $1000 to purchase a laptop and tablet for the Depot.

We currently use my personal laptop for the Depot, which I would prefer not to have to do. (I bring it over solely for this purpose.)

I looked into hiring a laptop for the event season, and it was going to cost a few hundred bucks just for a fortnight. We could buy a laptop for around $500 that would last us YEARS!

I would love to have the tablet primarily for publicity and social media during the event/build. Shelley can use it to tweet/FB/website updates, managers could use it to take photos of their crews, we can take photos of participants/happenings, and burns! I know we could just use a normal camera for this but the integration of having the camera and social media on the same device would make it so much more convenient, and therefore it would get used more and we would have a bunch of awesome photos! (I have seen this done on an ipad out at Restoration at the Nevada regional, the photo quality is awesome and they can go online immediately which is super cool!) We could get an ipad for around $500 also.

I think our easiest and almost the cheapest option is to buy from JB Hifi, unless anyone has a sweet hook-up somewhere. It's preferable to buy in NZ, as if purchased in the US (for example) they would have their warranties voided as soon as they left that country.

I really hope you guys all think this is an awesome idea as it will make my life heaps easier and also totally revolutionize the way we as organisers document the festival.

x

[Poppy Norman]

I think that is an awesome idea.

[Pete Wyatt]

I agree it is a great idea for KB to purchase some kind of computing device rather than rely on personal ones.

yes it should be purchased in NZ to make use of warrenty etc

[Pete Wyatt]

check www.pricespy.co.nz to get a good comparison of prices

[Pete Wyatt]

eg laptops http://pricespy.co.nz/category.php?k=353&o=produkt_pris_inkmoms#prodlista

[Pete Wyatt]

ok Ash so what functionality does the lappy need ??? any thing special ???

and for the tablet there is a huge range of options, what are our requirements ???

I am happy to be involved in purchasing if the users can give me a good idea on what they actually want me to get

[Ashleigh Easton]

for the laptop, it would be ideal to have a disc drive, 2-3 usb inputs, and a large screen. MS Office would also be fantastically awesome if we can afford it. The laptop will mostly be running the internet and word/excel type programs so it doesn't need to be a particularly high-powered machine, but we do want it to last. I'm not super tech-savvy - would love any ideas/advice on brands and stuff if anyone here is knowledgeable about this stuff.

http://www.dicksmith.co.nz/laptops-notebooks/toshiba-satellite-c50d-a022-laptop-dsnz-xc9236
http://www.warehousestationery.co.nz/is-bin/INTERSHOP.enfinity/WFS/WSL-B2C-Site/en_NZ/-/NZD/ViewOfferDetail-Product?CatalogCategoryID=1zMKBTFwK0oAAAEue3tAPZw7&ProductUUID=7FYKBTFx9BAAAAE_mBcVEs6u&JumpTo=OfferList
http://www.jbhifi.co.nz/computers/asus/f552-15-6-inch-laptop-sku-261684/

for the tablet, again if anyone has knowledge on tablets and has any ideas, i would love to hear them. not fussed on operating system or brand (linus recommends the google nexus). would prefer a full-size, not a mini, just for visibility/usability.
https://play.google.com/store/devices/details?id=nexus_10_16gb
http://www.jbhifi.co.nz/computers/tablet/samsung/galaxy-tab-3-10-1-inch-16gb-wi-fi-white-sku-249497/

http://www.jbhifi.co.nz/computers/tablet/apple/ipad-2-16gb-wi-fi-black-sku-21049/

[Poppy Norman]

FYI you can get MS Office suite for $16 a month and its no contracts or anything so you could just do it for one month.

[Ashleigh Easton]

oooooh thanks poppy, awesome!

[Wendy]

Does the laptop come with a pony?  Because that would b awesome.

But seriously, I am surprised KB doesn't already own a laptop for coordinating on-site operations, and my thoughts on this amount to 'about time'.

[Bruce Scanlon]

Lenovo makes very durable laptops.  This is the brand Hippie Tim suggested to me last year and mine has been serving me well.

>MS Office

I can provide a copy of the older version.

[Ashleigh Easton]

I also think it would be pretty cool to invest in some new tools. Perhaps Poppy or Karl would be able to elaborate on this idea and tell us what is needed most? I think a few impact drivers, a drill and a skill saw would be sweet?

[Poppy Norman]

Oh my god we need new tools soooo badly. Just about to go into a
meeting but will email through more details tonight.

[Ashleigh Easton]

oh, and one of these:
http://www.bunnings.com.au/makita-cordless-am-fm-job-site-radio_p6240208

[Kathy Guidi]

I think all this brainstorming is excellent and you all should continue figuring out what things would cost and get a list together.

As Bruce mentioned somewhere, there is always a difference in the 'cash report' which I use for Kiwiburn reporting and the actual Tax report that Rachel produces for the IRD -- the numbers don't always equate on the two reports due to depreciation and a few other things which I don't profess to understand.  What I will do today is write to Rachel to see if we can run those reports in Xero to get some preliminary numbers to see what our actual tax implications are.

On another note,  I forgot to mention this in my email yesterday, but it was asked of me at the end of Kiwiburn whether Karl and Patrick could get some compensation for the heavy use of their vehicles during the many weeks of Kiwiburn.   It was evident that a Gate vehicle was needed and Karl kindly volunteered his car and in addition to the MPW Ute rental, we clearly needed another vehicle for Kiwiburn (ice runs, petrol runs, moving shit around, etc) and Patrick was there with his car --- both cars of which saved Kiwiburn quite a bit of money from having to rent or purchase vehicles.   I would like to see both of these two people get reimbursement for 'wear and tear' on their vehicles, not sure how much -- Karl/Poppy -- do you have any thoughts?  I was thinking $250 - $300 each???

-K

[Bruce Scanlon]

> Karl and Patrick could get some compensation for the heavy use of their vehicles

yes

[Bruce Scanlon]

> continue figuring out what things would cost and get a list together.

yes-- what's the total of the wish list...  if it's higher than taxable income then the justification for purchasing the excess now vanishes.

[Poppy Norman]

Yeah I think that is a reasonable amount Kathy.

So we are sort of getting ahead of ourselves aren't we?

[Ashleigh Easton]

not really, this is still just a wishlist discussion right? if we all bring our wants/needs to the table we can prioritise based on however much we decide to spend. considering the timeframe we are working within, best to discuss things thoroughly from the outset.

[Kathy Guidi]

I also know that Troy spent much more on the Temple than was alloted to him.  There was an $800 bill that Kiwiburn only covered half for as he was out of budget money and the rest he covered himself.  I haven't spoken to him about this in over a month, but if there were extra funds and people thought it was warranted that his project was 'worth' more than the $3400 we gave him, then I would like to also see him reimbursed.   I can elaborate more on this in the 'finance' thread if people think that this is worth considering;  I can give more exact breakdown of how the spending went for Temple and Man.

-K

[Poppy Norman]

My personal opinion is that Troy mis-managed his budget. I think that he could of built what he did for the budget he was given had he been better at managing that budget. That being said I don't think this necessarily means that he should foot the bill. 

[Poppy Norman]

Also I reeeally want a wheelbarrow for next year. 

[Karl Matthews]

My personal opinion is that Troy mis-managed his budget. I think that he could of built what he did for the budget he was given had he been better at managing that budget.

Want to elaborate on this Poppy? I think $3400 is a tiny budget for the size of structure built, maybe it could have been a smaller structure but that's not what your saying here. 

I fully agree we should buy a lappy and a tablet for the depot if there is someone in NZ willing to hold on to these until the festival next year. 

I would love to get some money for the use of my car. It was only really used during the event but it was pretty rough on it smashing up and down that hill up to 10 times a day. Whatever I get I think Patrick should get more as his was used for the whole duration of set up/event/clean up. I think the number I through out at the end of the event was $200 for mine and $300 Patrick's.

Tools are essential for next year but i'm not so keen on rushing into buying them, I would prefer to take time on that one to make sure we get exactly what we need. I would say it is very important we have a good budget of $2500-3000 for tools next year.

[Bruce Scanlon]

The Troy budget question is a pretty sticky topic.

Anyway it's not just that Troy spent some of his own money, (which is pretty much par for the course with the Temple and most art projects), but that he borrowed a lot of money from a lot of different people with the promise that they would be paid back out of Kiwiburn funds, which is similar but different.

On the one hand, yes the Temple was big and cool.

On the other, he knew up front how much money he was going to get, and was warned that we were concerned about his budget.  I said to him in person that I thought he was under budgeting, and he said, no, he was on target, he'd fundraise, blah blah blah.

Expressed as a percentage of his budget, the $800 Kathy mentioned is a pretty substantial chunk of the total.  So that is a major budget overage.  That doesn't include other items owed to other people which I am sure we do not know the full extent of.

It is worth asking the question, when people greatly exceed their budgets, should we bail them out, and what kind of message does this send to future artists?

What happens if next year someone goes over by a big chunk and for whatever reason they don't get reimbursed?

What about the people who went over in the past and were not reimbursed?  What about the people who went over this year that we don't know about and don't get reimbursed?

Also to be noted is that the Temple failed to have a burn or cleanup plan, did not complete on schedule, and required MPW staff for the build.  Does this failure in other areas besides financial affect the question of reimbursement?

[Kathy Guidi]

Those are all good points and I will also add that Troy has not asked for any further funds so perhaps we can drop this then?

As for Karl/Patrick -- do we need to officially vote or can I dole out $500 between the two of them?

-K

[Karl Matthews]

Yeah let's see if he asks, maybe he is aware and dust expect anything.

Don't think I can say anything about the car reimbursement so I'll leave that discussion to you guys!

[Ashleigh Easton]

i think we should go ahead and give those guys car money, they saved us a lot of cash and hassle and were basically just total legends about it.

[Pete Wyatt]

I agree to give the guys money for their cars

[Damian Finn]

Regarding the expenses about cars; many people used their vehicles for forwarding the interests of KB. If it comes down to who was mostly generous about their use of vehicles; certainly Karl and Patrick stand out. If there’s spare cash to compensate them - go for it.

If there’s a question about temple budget -and everyone seems to be concerned about overspend- then perhaps it should be an indicator about how suggestions to build are greeted. How tenders for the build should be scrutinised. Maybe a more robust presentation should be given to the excom; one that is reviewable for its costs as well as its architecture. And then a go-ahead given on the basis of a limited overspend reimbursement consideration.

At the end of the day, there is a considerable individual commitment to KB that is because of the appreciated ethos of of KB; this should not/could not always be equated with expenditure/reimbursement.

Once again, just thoughts…

Arohanui

Damian

[Bruce Scanlon]

>robust presentation should be given to the excom; one that is reviewable for its costs as well as its architecture

The Temple proposal included a line item budget for materials.

Once again, just thoughts...

Arohanui

Damian

[Wendy]

OK so since the end of the month is coming up, I thought it might be helpful to summarise the things that have been mentioned here (and in that other thread), as potential things to spend money on.  Maybe it'll help to prioritise them?  Also, it might be useful to put costs beside them. I've put the ones I know in...

First aid courses for Ash, Linus (and possibly Poppy?) ($470 at current exchange rate for 2 people)
A pony ($600 plus gelding fee)
Laptop for the Depot ($600 at Warehouse stationery)
Tablet for the Depot ($550 at JB Hifi)
Tools for the MPW (suggested: impact drivers, drill, skilsaw, cordless am/fm radio, wheelbarrow ($???)
Compensation to Karl and Patrick for use of cars on site ($500)

Total so far - $2120 (not counting pony)

Personally, I'd prioritise it like this:

PONYPONYPONY

1. Compo for cars used

2. Laptop for Depot

3. First aid

4. Tools for MPW

5. Tablet for Depot

[Ashleigh Easton]

i'm thinking similarly to Wendy.

I think that tools definitely need to be purchased, but it may wind up not being feasible logistically to purchase them until later in the year.

Should I create a priority survey in surveymonkey so we can have a wee informal vote?

[Bruce Scanlon]

i agree with wendy's prioritization :-)

[Pete Wyatt]

I agree on priority, but the $139 radio is well over priced for what it is

[Ashleigh Easton]

still waiting on a figure from our Finance Wizards but I think that the radio can be lowest priority and probably will not be purchase until further down the line. so we can discuss better systems later I reckon!

[Poppy Norman]

I have a wishlist of tools (and a radio) including rough pricing, I assume that there is no point in posting it up for discussion until later in the year as we won't get that far down the wishlist any time soon. 

[Ashleigh Easton]

depends on the figure we need to spend - if you have that research and are able to purchase the tools by March 31, may as well post it to help with our quick decision-making!

[Kathy Guidi]

Okay gang,

11 days until we 'close the books' for the year.

I am waiting on an email from Rachel but I think we've got some good numbers to work with.

The current bank balance is about $34,000 and I expect there's only another $200 - $500 to pay out over the next week (mostly attributable to Summit#1 costs).

We started the year with $26,000 in the bank, so that means we 'cash profited' approx $8,000 for this year, ALTHOUGH there is still about $4000 in Summit#2 expenses that won't be incurred until May, so one can look at it as we've profited $4000  (FANTASTIC).

From a TAX PERSPECTIVE, we are likely to show taxable income of over $7,000 (this has to do with how the purchase of the shipping containers are treated).

What I'm trying to say is that I think it makes financial sense to at least spend another $3000 - $4000 on anything we really need for next year.   So, someone should review the list that folks have come up with so far and cost them out and then we need to buy buy buy!    The items identified so far are the following and note that I have already paid out $500 to the fellas for Item #1.

PONYPONYPONY
1. Compo for cars used
2. Laptop for Depot
3. First aid
4. Tools for MPW
5. Tablet for Depot

Meanwhile, as soon as I hear back from Rachel who can confirm my numbers, then I'll let ya'all know.

-K

[Wendy]

Sounds to me like maybe that tool wishlist could do with some deeper investigation! :-D

Also, awesome job Kathy. You make light work of a task that terrifies me.

[Poppy Norman]

I will send through my tool wishlist with pricing and details soon. 

[Ashleigh Easton]

kathy you really are amazing!

as for costing out my wishlist items:

First Aid Course x 2 =  $466 NZD

Google Nexus Tablet = $518 NZD (inc delivery)

HP Pavillion Laptop =   $579 NZD (collection)

Total =                        $1563 NZD

The Nexus needs to be purchased in and shipped to Australia, due to the warranty (they cannot provide repairs/replacements in NZ). I'm able to take care of it and bring it over for the season (I am a bit OCD and would prefer to look after it anyway!)

The laptop is $579 from Dick Smith's and would need to be collected from a store. Is anyone responsible and wants to put their hand up for this?

Otherwise, we can purchase a very similar laptop in Aus for $519 and I can bring it over for the season. (Not sure what the warranty implications are for that as I can't get a look at HP's warranties without having a serial number to look up, but I don't think that will be a huge deal.) http://www.jbhifi.com.au/computers/hp/15-6-inch-notebook-sku-491761/

[Hippie Tim]

Problem with purchasing in Aus is that we won't get our GST back so it effectively costs us 15% more.

[Ashleigh Easton]

we only have 10% GST in aus. but I hear ya! thought it was about time you stepped in to be a naysayer.

so, what are the ways around this?

[Ashleigh Easton]

or can we just forfeit $50?

[Wendy]

I think it's worth $50 to keep hassle to a minimum myself.

[Kathy Guidi]

Though Tim is right,  there are more and more expenses we are incurring that are not inclusive of GST, so to me, that's just par for the course for doing business and if we end up not being able to claim the GST back, then so be it.     There were several cases this year where we were paying people back for stuff they incurred and they write us an invoice which is GST exclusive.   That's how it just works, so I would not preclude anything on the 'wish list' just because it's not purchased in NZ.   

My 2 cents.

[Hippie Tim]

Just bringing a point up, I'm not really bothered where it's purchased.

[rachel]

Just letting you all know that any asset (such as a computer or tablet) that costs over NZ$500 (excluding GST, but usually including shipping) does not count as an expense, & will not reduce Kiwiburn's profit. It will count as an asset that we can only claim the depreciation expense on for this financial year, which will be virtually nothing since there's only a week or so left of this financial year....

[Pete Wyatt]

so the construction tools will fit this as each would be less than $500 

I would also like to spend $450 to increase our solar panel capacity at center camp and then get a portable PA system for center camp, these also fit into the up to $500 price bracket

We could also spend $300 to purchase the fuel for the fire spinning at the man burn 

[Karl Matthews]

It would be cool to run gate of solar, which is entirely doable.

Re the first aid course, would it not be better to do this closer to the event? Just in terms of retention of the course info. I know if I have a year to forget things I take that opportunity.

[Ashleigh Easton]

Karl, I still remember things from the first aid course I did in 2002. They are designed to stick with you. Also, I don't want a repeat of last year where we left it to the end of the year for that reason then were too busy to attend.

Rachel, thanks for the info! Very helpful to know. By my calculations, the gst on the laptop would be about $86. Excluding that, it comes to just under $500! The tablet will also be under $500 if we deduct the aus GST - or is it only nz gst that would be deducted? If so maybe we should look at purchasing a different model.

Poppy, where's that list mate? Less than a week before end of financial year, let's buy some bloody tools.

[Poppy Norman]

Had to go into work today - it's on my computer at home. Will finish it and send it through tonight.

[Kathy Guidi]

"It would be cool to run gate of solar, which is entirely doable."

Lumos bought 3 solar panels as part of the Innovation Grant for $200 each; one was for Centre Camp, one for Paddock Relief, and I think the other was used to recharge lights used in the toilets.   Definitely can get another one or two maybe?

[Pete Wyatt]

I would love to run Gate on solar, it would need a small inverter to convert the 12volts to 240volts to charge the laptop used for ticketing. 

I would also like to get some more paddock lighting, some of it to better light ground hazards like the big ditch, some of the existing paddock lighting also needs repairs

[Karl Matthews]

Yes a solar panel and inverter would be great.

[Pete Wyatt]

ok Karl we will have to replace your lights with low power LED ones, would a couple of internal lights in the shed, a spot light out the back and one out the front be enough lighting ? 

[Kathy Guidi]

Pete -- would you be able to facilitate this purchase this week?  And get an invoice to me prior to the 31st March to be reimbursed?

I don't think we are going to have enough time to actually VOTE on extra spending -- I think if we are in general agreement on stuff and can get it done this week, then great.   If not, then the worst that happens is we pay a little tax to the IRD this year. So be it.

Ash,  can you give me a link to the Dick Smith laptop?  I looked online yesterday and did not see anything at that price level.   I will be in CHCH tomorrow and could possibly purchase it then if we can find a store that carries it.

Re the tablet that you want to purchase in Oz -- do you have a website link to that?  I need to see the breakdown of cost + shipping to work out if it's treated as an expense or depreciable asset which we don't want.

Tools -- I think this is worth doing if we can purchase this week -- Poppy, need that list and then need someone who can get them.

First Aid -- I'm okay with Ash/Linus taking a course that is suitable to their schedules.  It's not fair to assume that folks will do this closer to festival time as there's too much other stuff to deal with then.

Anything else?

-K

[Poppy Norman]

Sorry I didn't get home from work until 11pm last night and back at work now. Will hopefully get a chance to deal with this tonight.

[rachel]

Ash, no we can't claim back Australian GST, so for us that counts as part of the purchase price.  We can only claim back NZ GST.

[Bruce Scanlon]

> some more paddock lighting

excellent, and yes ditch-specific lighting

[Ashleigh Easton]

Kathy, here's the laptop link: http://www.dicksmith.co.nz/laptops-notebooks/toshiba-satellite-c50d-a022-laptop-dsnz-xc9236

i just checked it out and it doesn't look like we will be able to pick it up in christchurch as it's not available in stores down there.

they are available at stores in auckland though, so we would need someone up there to take care of it.

Re: the tablet, the one we were looking at isn't going to be deductible as the Aus GST brings it to over $500NZD.

the same tablet is unfortunately $800NZD to buy over there (!!!!) instead of on google play.

there are two options:

a) buy the smaller version of the same tablet for way cheaper; Noel Leeming has the Google Nexus 7" 2 for about around $400. (Could find a link to the 16GB so here is the 32GB but we only need 16GB http://www.noelleeming.co.nz/shop/computers/tablet-computers/asus-asus-1a050a-google-nexus-7-2-32gb-tablet/prod124694.html)

b) buy a different tablet: this is the only one i can find in the same price bracket that is well-rated. http://www.jbhifi.co.nz/computers/tablet/apple/ipad-2-16gb-wi-fi-white-sku-21081/

my preference is option a, if kathy doesn't mind dropping by riccarton or another noel leeming store in town tomorrow.

[Pete Wyatt]

the same Toshiba laptop is available at Harvey norman for $518

[Wendy]

If people are having trouble getting these things, Wellington has all those shops and I work in the CBD so could do purchases if needed..  Also, if they are not in shops they could be ordered and paid for online, that would get them in by 31st guaranteed.

[Ashleigh Easton]

great, i didn't see that it was on special! wendy, thanks for your offer, that could be really helpful!

[Pete Wyatt]

I think this is the same tablet (2nd generation) for $374

 http://www.mobilestation.co.nz/shop/index.php?main_page=product_info&cPath=24&products_id=1608

[Kathy Guidi]

The Toshiba laptop at harvey normans for $518 would work as an expense for this fiscal year.     If Ash thinks this is good, maybe Wendy can pick it up in Wellington and bring it down over the weekend?   Wendy can you put this on your personal card and then Kiwiburn can reimburse you asap?  

The Toshiba on Dick Smith website for $579 would not work as ex-GST comes to $503  ($503 * 1.15% = $579) so that won't count as an expense for this year.

The Tablet that Lumos identified would be great if Ash thinks so too;  I can order it with the Kiwiburn card and have it sent to ????  maybe Wendy?

-K

[Wendy]

Yes I could do that.  Just let me know if it's needed.

[Wendy]

I'm looking at the Harvey Norman website and the laptop in question is quoted as $749.

https://mail.google.com/mail/u/0/#inbox/144a552ab0adfbe1

There are others in the price range we're talking about, and if any are suitable I'm happy to go pick one up - but will need a directive to do this between now and Friday if that's the way folks decide to go.

[Wendy]

Ugh, dumb link.  Here you go: http://www.harveynorman.co.nz/computers/laptops/

[Wendy]

PS Pricespy says it's $518 at the Good Guys, but when you actually go to that (online) shop, they've hiked it to $749 as well.  Dick Smith actually has the best price on checking all their websites at $599.

[Kathy Guidi]

While we wait to hear from Ash on the computery things,  I would like to go ahead and authorise Lumos to buy 2 solar panels + ancillary equipment to be used for Gate and one panel for backup.  Expected cost around $500'ish.

-K

[Wendy]

yes

[Karl Matthews]

Yes

[Hippie Tim]

Yep! But FYI gate running on solar means no more search light :)

[Poppy Norman]

So I think we should hold off on purchasing any tools.

I really want to make sure we are getting the best deals possible and I don't think this is something we should rush.

I have a decent idea of what we need and pricing but would prefer to leave the purchasing until later when I will have the mental energy and time that it deserves.

[Karl Matthews]

Good call poppy.

Hippie - we must need to build a depot tower and pt the spotlight there.

[Poppy Norman]

Yeah we can re-home the spotlight. Building an MPW compound of sorts - could go there.

[Ashleigh Easton]

well shit, i guess we missed the harvey norman sale price on the laptop :(

this is within our price range and looks comparable to the toshiba: http://www.thegoodguys.co.nz/nzonlinestore/Hewlett_Packard_15-d011TU_15.6%22_Intel_Celeron_Notebook_2494883

however, delivery puts the total minus GST just a few dollars over $500. so someone would need to pick it up! pick up is only available in auckland (not welly or chch) at the botany downs, wairau park and manuaku stores. lumos, would you be willing and able to do this?

as for the tablet, if wendy can buy that tablet from mobile station, that would be awesome! thanks wendy! it should come to $403 inc GST + postage.

if we are not buying tools and have some more money to be spent, it would be a great idea to also purchase protective cases for this bad boy: http://www.alphacity.co.nz/index.php?z=p&p=143592&qr=pricespy

can't seem to find a good cheap case for the laptop right now - just want like a wetsuit-fabric close-fitting case like karl and poppy have.

also maybe karl and i should book our flights over for summit #2 before the end of the month? that is, if KB is paying for mine.

[Wendy]

Hey,

Happy to buy the tablet but I'm getting somewhat confused with all these links - can you give me one specifically to the tablet I'm supposed to get?  Cheers.

Also, on the cover - Alphacity is an online shop so anyone could buy it - including the person who holds the KB credit card.  The only difference would be cost of shipping between urban  and rural.

[Ashleigh Easton]

you're totally right wendy, all this back and forth is confusing as shit.
the tablet is from an online store too, so as I have the KB card details I'm happy to order it (and the case too with y'all's blessing) and have them sent to one of you.

can also order the laptop, once i know which store to select and who will be picking it up.

tablet: http://www.mobilestation.co.nz/shop/index.php?main_page=product_info&cPath=24&products_id=1608

case: http://www.alphacity.co.nz/index.php?z=p&p=143592&qr=pricespy

laptop: http://www.thegoodguys.co.nz/nzonlinestore/Hewlett_Packard_15-d011TU_15.6%22_Intel_Celeron_Notebook_2494883

[Ashleigh Easton]

also guys, if nobody objects i'm going to book first aid courses for myself and Linus on the KB card tonight.

[Wendy]

OK, I checked and there's no Good Guys shop (physical) in Wellington but there's one in Wairau Park, Auckland.  Otherwise it could be freighted.

Normally urban freight is cheaper than rural, and I'm happy to have these things sent to me and then hand them over on the weekend.  Bearing in mind that they ought to be ordered asap to get to me in time for that.  If this is what folks want to do, they should be sent to:

Wendy Allison
c/-BCITO

Level 5

234 Wakefield St
Wellington 6011

Just let me know if you do this so I can expect them. 

[Ashleigh Easton]

wendy, shipping for the laptop is $30 regardless of where it's shipped, which makes it too expensive to claim, so we need to have the laptop picked up no matter what.

the laptop is only available in auckland at the botany downs, wairau park and manukau stores.

so someone in auckland will need to pick it up. i'm emailing shelley now to see if she minds.

as for the tablet, it says delivery within 3-10 business days, so i don't think there's much chance of it arriving before the summit no matter what. maybe it would make sense to have the tablet sent to the same person as is picking up the laptop so that they're together.

tablet: http://www.mobilestation.co.nz/shop/index.php?main_page=product_info&cPath=24&products_id=1608

case: http://www.alphacity.co.nz/index.php?z=p&p=143592&qr=pricespy
laptop: http://www.thegoodguys.co.nz/nzonlinestore/Hewlett_Packard_15-d011TU_15.6%22_Intel_Celeron_Notebook_2494883

[Kathy Guidi]

What is going to be the plan for the laptop and Tablet throughout the year?  It does seem like it might make sense for Shelley to hold on to them, eh?

SO....my head is spinning but I think we've got these expenses to incur:

1.  Solar panels etc  $500 - $600  (purchased by Lumos)

2.  2x first aid =  $466 NZD  (purchased by Ash)

3.  1x Tablet = $374 NZD 

4.  1x laptop = $549 NZD

5.  1 x case for computer equip = $40

So that's about $2000 and I'd say let's leave it at that!    Good job, now let's get it done!

-K

[Hippie Tim]

I'm pretty sure its only the cost of the item that matters not the entire invoice.

In other words the shipping is a separate expense then the item itself and as such will be expensed separately.

[Ashleigh Easton]

shelley is happy to pick up the lappy and have the others delivered to her, and hang onto them until I can pick them up or have someone bring them to me for the start of the season. hooray! kathy, is it okay for me to purchase these today or tomorrow?

[Pete Wyatt]

yes you should be able to treat the freight as a separate item, just as if there were several assets purchased on the single invoice.

Yes I can do pick up in Auckland if required

[Wendy]

Freight for purchase of an asset should not be part of the asset's value, therefore shouldn't count against tax.

Delivery from most NZ pc shops is usually 2-3 days if the item is in stock.  If you order today, Shelley would most likely have them by Friday.

[Ashleigh Easton]

see note from rachel on march 22:

Just letting you all know that any asset (such as a computer or tablet) that costs over NZ$500 (excluding GST, but usually including shipping) does not count as an expense, & will not reduce Kiwiburn's profit.

i'm going to just go ahead and order all these, and will ping Kathy with the invoices once purchased.
phew. we made it! what a thread!

[Ashleigh Easton]

i spoke too soon...

mobile station wants payment through paypal for the tablet. does Kiwiburn have a paypal account? or does anybody have one we can use and reimburse?

[Wendy]

You should be able to do it as a guest.

[Ashleigh Easton]

ooh i did, thanks wendy!