Kathy Guidi
From: <paul_...@xtra.co.nz>
Date: Fri, Jan 7, 2011 at 10:19 AM
Subject: RE: Medic costs for Kiwiburn 2011
To: Kathy Guidi <kag...@gmail.com>
Hi Kathy,
Just letting you know we are all ready for Kiwiburn this year.
The small space directly behind the pony club shed is the area we would like for our tent for staff to sleep in, as it keeps everyone close if we need them in a hurry.
Also can you confirm if anything else is to be in the shed as this will determine how we setup our area.
Can you also please keep us updated with ticket sales / expected numbers of people attending. This helps with our planning.
Thanks
Kind Regards
Kirsty & Paul
From: Kathy Guidi
[mailto:kag...@gmail.com]
Sent: Tuesday, 21 December 2010
11:09 a.m.
To: paul_...@xtra.co.nz
Subject: Re: Medic costs for
Kiwiburn 2011
Greetings Paul and
Kirsty,
Hope life has been treating you well and that you're gearing up for a good
holiday. Hard to believe Kiwiburn will be upon us in a months time!
We just got the following note forwarded to the ExCom by Polly, so I'm
connecting with you touch base. We have alloted the Pony Shed to
you for the triage area as we discussed last year. As for camping
space, right now each side of the Pony Shed has been allocated to other
camps (one being The Depot -- a volunteer and information drop in
centre. There is a bit of camping space directly behind the
pony shed and hopefully in the paddock directly behind. We are still
negotiating with farmer Phil for use of that paddock (which we are desperately
hoping to have access to since the Temple
needs a home!). I've attached a drawing of the paddocks and this
years' current placement of theme camps to date.
Our ticket sales have been a little lackluster but we think we're still
tracking to have between 600- 700 people.
Oh, and once on site, site Polly's not going to be there this year, you
will be liasing with the small crew who will serve as Site Managers as well as
one or two other key Kiwiburn folk. We have employed Senjo again this
year and have increased the number of security to 4 people per night so
hopefully you will be relieved of having to respond to any security-related
issues like you've done in the past for us.
We're all keen to see you again!
Cheers & happy holidays
Kathy
On Fri, Dec 17, 2010 at 8:41 AM, Polly <mistre...@gmail.com>
wrote:
Hi Miss Hana
how are you doing? excited about kiwiburn? i hope you guys have a
great time this year.
now i won't be going this year cause i am going to Canada instead.. (actually that
will be in July so i am saving money and leave thus am unable to make kiwiburn)
anyhoo.. the medics Paul and Kristy have emailed me, as i was their main
contact with in the committee, so i was pondering who would be a good person
for them to be in contact with who is involved in the on the ground
organisation and who is responsible and lovely.. of course your name popped up
*grins*..
so can you please email them, and leaiase, confirm their camping space (i
figued the pony club shed with space for camping under the trees near the depo
that poppy is setting up.
this year they are planing on haveing a triarge area for participants who need
to be observed, so will not have any time or manpower to help with security as
such. they will also need to be given a heads up about what substances
are on the paddock, just as a fyi while on paddock so that they know what they
might be dealing with.
also i hope that the security committee has booked senjo because they will need
to be booked early as it is their busy period and KB will want the good ones.
*smiles*
so Medics email is paul_...@xtra.co.nz
and emailing them asap would be great!!
Please and thank you
*smiles*
Polly
On Wed, Jul 28, 2010 at 9:06 AM, Kathy Guidi <kag...@gmail.com> wrote:
Hi there,
No worries. All sounds good. However, do want to ask if
you would consider being paid within 3-5 days post festival. Or some
combination of being paid some money pre-festival and some
post-festival. We're doing something new this year which is
to sell tickets through an on-line ticket provider. We are working out
our contract with them at the moment, but they normally only pass out 50-80% of
collected funds prior to the event and then the balance is paid out within 3
days post-event. Since most of Kiwiburn's expenses are incurred with the
weeks before and during the event, we are a bit worried about whether we will
have enough funds to pay everyone if we haven't collected all of our funds from
the ticket provider. So, I'm just floating the idea out to you and to
Senjo (our biggest 'costs' to see if we can pay you within the few days after
the event). Let me know what you think.
And yes, you will need to add 15% GST to your quote.
Cheers,
Kathy
On 7/27/10, paul_...@xtra.co.nz <paul_...@xtra.co.nz> wrote:
Hi Kathy
Firstly, sorry for using our home email address, we are having a few ‘issues’ with our eventmedics account at the moment.
Previously we have been paid immediately post event (normally just before we leave). As per our quotation our price is exclusive of GST, unfortunately we would have to add GST to this quoted price. As of October 1 2010, GST is being raised to 15% hence this is the amount that would be added to the quotation.
Kind regards
Kirsty.
From: Kathy Guidi [mailto:kag...@gmail.com]
Sent: Tuesday, 20 July 2010 9:53
a.m.
To: kirsty.illston
Subject: Re: Medic costs for
Kiwiburn 2011
Hi Kirsty,
How are you? Keeping warm this winter?
Wanted to ask you a few questions as we are working through our financial
projections for this year and also exploring working with an external ticketing
vendor.
When would you expect to be paid for your services? Have we in the past
paid you up front or post-festival?
Also, we are expecting to hit the $60k mark this year which will require us to
register for GST, so your invoice, I think, would need to be adjusted
accordingly.
Look forward to hearing from you?
Cheers,
Kathy
On 6/20/10, Kathy Guidi <kag...@gmail.com> wrote:
Hi Kirsty,
Sorry for the long delay in responding. You are probably aware by now that we have decided to expand the festival to 5 nights/6 days with the dates being January 26 - 31, 2011. We would love to have Event Medics at the event again!
Per your quote, the price for 5 nights will be $4200 with a stipulation that this is for a maximum attendance of 750 participants. I don't think that will be a problem (750 participants represents a 65% growth rate, which is what we had last year), though you never know! We usually don't have a good feel for the attendance numbers until a week or two before the event. Do you have some ideas on what kinds of additional expenses you would charge Kiwiburn for increased participants? Is it that you'd need to hire additional staff?
As for using the Pony Club Shed as a 'command central', I've run this by the ExCom and at this time we see no reason why you can't have access to this space for the uses you list below. As for being able to camp behind the Pony Shed (in the back paddock), we won't know if we'll have use of this paddock until closer to the event (though we agree, this is a great paddock for camping and shade provision).
I'll be in touch again later in the year to give you an update. Meanwhile, pencil in those dates!
Cheers,
Kathy
****************************
March 30:
Hi Kathy
We’ve been giving it some thought and yes we would like to use the Pony Club Shed (the Green Double Garage) as a Treatment Area, Lost Property, Lost Child, Medic on Duty Location, we’d also like to camp behind it (as we did the first year) or as close as possible to it.
Hope this fits in with your plans
Kind regards
Kirsty
On 3/24/10, kirsty.illston <kirsty....@eventmedics.co.nz> wrote:
Hi Kathy
Please find attached our quotation for First Aid Services at Kiwiburn 2011. Our quotation is based on a maximum of 750 participants over 3, 4 and 5 days. The quote is for First Aid Services only and does not include ‘security patrols’ as has happened at past events. We feel that with the growth of the event, the event deserves professional security personnel as you had this year with Senjo Security, who once they had 4 security personnel onsite (Sunday night) had the event well and truly under control with any ‘issues’ that arose being dealt with at the gate (and judging by the radio traffic that night they had a few!) leaving the participants non the wiser as to what had ‘gone down’.
Kind regards
Kirsty
Kirsty Illston
Manager
Event Medics Limited
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18:36:00
Poppy Norman
chris hankins
The only thing I am aware of are 3 large chest freezers, it would be good if they could be close to a door so we don't have to get in the medics way.
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