Draft 2018 Budget

[Laura Papp]

Please find attached the Draft 2018 Budget. 

In framing this discussion I would like to reiterate part of our code of conduct:

"Leads must communicate in a professional manner and with respect for each other at all times."

Now onto the fun part...

We currently have ~$75,000 in the bank. Our new ticket provider allows funds to be paid to us as we sell tickets. We are hence in a unique cash management position, where we do not need to rely on our reserves to fund operations as we did in the past.

I note the following:

-Current budgeted cash surplus of $17,000 in addition to the funds we currently have in the bank.

-I would like to have a person's name next to every line item for who is responsible for what - please help me fill these in

-$2,000 Finance Team item for wages to pay an administrator to help with Xero, payments and receipt processing - calculated at 2 hours per week for 52 weeks

-Crew Training budget needs to be estimated ($1,500 for first aid training already included)

-Other budget proposals - to be determined

In order to keep the discussion productive please only make general comments on this thread. If you would like to discuss an item in detail, please make a post to this thread "I would like to discuss x because of y." Ben or I will then start a separate thread for that item.

[Rainbow Ronan]

awesome work thank you Laura

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[Pete Wyatt]

lots to digest, thanks Laura

I have made a copy and am running some costing and ticketing options to see how they look

[Pete Wyatt]

I believe there is some confusion in some of the budget levels requested as people were submitting GST inclusive amounts because that is how most people think, they have been put into the spreadsheet as GST exclusive amounts without being reduced, thus inflating the expense amounts

KAC budget

$1000 KAC Summit

$50 posters to promote grants before/during festival

$300 KAC swag

Approx $10000 art grants themselves ( I believe this is calculated on a percentage of estimated ticket sales and am happy to continue with this) If we are not able to allocate it all to grants then we don't.

$800 CAP grant

$800 Innovation grant

[Jamie Ryan]

Is there a reason that ice runs at a loss instead of breaking even (apart from easy rounding per bag)?

Jamie

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<Draft 2018 Budget.xlsx>

[Pete Wyatt]

The price of ice is rounded up so we make a small profit on each bag.

Authorized Kiwiburn depts that need a bag of ice are given it and it is recorded in a book, the alternative is they pay for it with their own money, get a receipt from the depot and then submit a claim form into the accounts dept to get that money back into their personal bank account (way more work for everybody).

The cost of ice may also include the rental of the ice trailer and fuel for the generator

Also at the end of the event if not all ice is sold then it is given away or thrown away, we don't get a refund on it

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<Draft 2018 Budget.xlsx>

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