The Board of Directors Election Process for 2022

[President, Arch Reactor]

Arch Reactor holds annual elections for the board around this time.  With the success of the online voting process conducted last year, we will be following the same format this year.

The 2022 election process will move forward as documented below:

Nominations for Board Positions

• Nomination's start tonight and run until January 17th.

• Submit nominations using the following Google Form:  

• https://forms.gle/QsxLVSfZKMvt9wFB9

• Current nominees can be viewed from this spreadsheet:

• https://docs.google.com/spreadsheets/d/1aPC4urdw0OalImotXDOVpL4jE9xpJfAXZagM1YPj3WE/edit?usp=sharing

• Given the unique situation of this year's elections, the decision has been made to suspend the nomination of members to multiple positions for this election.  It is simply not logistically or technically feasible to do so and still conduct an efficient and timely election online.  Members may only be nominated for a single board position.

• If you have been nominated, but wish to decline the nomination, email the current board and we'll strike-through your name from the list.  Your name will remain on the list during the nomination period, so others who may nominate you can see that it has been declined and will not nominate you again.

• Those who have been nominated will be contacted by a board member to confirm they are aware and accept the nominated.

Candidate Debates

• Debates will occur online on January 18th.

• Candidates will be presenting through a Discord video conference, as it worked more reliably than the Jitsi conference last year.

• If you are a nominee, and you are unable to participate in the virtual debates, please contact either the President or Vice President so we can make accommodations.

• If there are technical reasons that a candidate cannot participate in the Discord conference, then accommodations will be made to get the candidate access to the conference, arrange a voice call, or rely text messages if absolutely necessary.

• Rather than stressing the capabilities of Discord by having everyone join a single video conference, the debates will be live streamed on Youtube.

• This will allow for more people to view the debate simultaneously.

• It will also provide a separate chat for the membership to discuss among themselves and ask questions of the candidates.

• You may also email questions to the President or Vice President in advance, if you are unable to watch the live event, but would still like to try and have a question answered.  There is no guarantee that time will permit every question to be answered.

• The candidates themselves will be on their honor to not participate in the Youtube live stream while the debates are taking place

• The video to the Youtube stream will also be recorded for later viewing, and made available to the voting membership.

• Links to the recorded debate will be included in all subsequent communications regarding the election.

• Joe will moderate the debates, handle production, managing the audio, video stream, and monitoring the chat for questions as he will not be running for the board this year and the duties fall within the purview of the role of president.

• As usual, debates will consist of 

• Each candidate takes up to 5 minutes to make a campaign statement towards the position they have been nominated for.

• This will be followed by each candidate taking up to 5 minutes to answer various questions from the membership.

• As the debates are being held online, and predate the election, the private discussion time among voting members does not need to immediately follow.  Though it is permitted to occur in the chat.

• Joe will schedule technical rehearsal for the debates.  Members and nominees are welcome to participate, but it is not required.  We will be simply working out technical issues that may arise during the debates.

Election Voting

• Voting will open the very next day, January 19th, and run through January 31st.

• This year voting will be conducted online.  We will be making use of Opavote

• Opavote is an online election platform designed for organizations like ours.

• Of the various options that were reviewed, it is the simplest, cleanest, and cheapest solution that meets our immediate needs.

• Every voting member will be emailed a unique link to cast their vote.  Please confirm that your email address on file is current.

• Voting will still remain anonymous.  The platform does not allow us to correlate the unique URL links to individuals.

• Reminder emails will be automatically sent out every 3 days during the election period to ensure we reach the widest number of voters possible.

• If for technical reasons you are unable to cast your vote with the platform, contact the current board for assistance or for accommodations to be made.

Election Results

• Elected winners will be notified February 1st.

• February 1st will also be the General Business meeting.

• Will include the transition of the 2021 Board to the 2022 Board.

• Election results and data will be made available to the membership.

[Derek Sigler]

The nominations board seems to be filled from last year.  Should it be cleared?

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[Kamikaze Joe]

Okay, so that's weird.  When I copied over the URL, it just copied over the URL text.  Somehow it saved the formatting of the hyperlink to the old list.  So copy the text of the URL text instead of clicking on it, or just click the link below to get the correct site.

https://docs.google.com/spreadsheets/d/1aPC4urdw0OalImotXDOVpL4jE9xpJfAXZagM1YPj3WE/edit#gid=1123831995

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[Kamikaze Joe]

So far we are half-way through the nomination period and no one's submitted  a nominee.

https://docs.google.com/spreadsheets/d/1aPC4urdw0OalImotXDOVpL4jE9xpJfAXZagM1YPj3WE/edit#gid=1123831995

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[Morgan Miransky]

I think we need to try something different. Maybe we should send additional e-mails soliciting nominations? I do not have many other options to get people nominated.

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[Chris Weiss]

also send it via the CRM, we already know a lot of people don't closely monitor the groups, if at all

[Robert Ward]

Probably the Discord announcements room as well.

On Wed, Jan 12, 2022 at 9:38 AM Chris Weiss <cwe...@gmail.com> wrote:

also send it via the CRM, we already know a lot of people don't closely monitor the groups, if at all

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[Frank Kallal]

I'm not sure those are going to work as far as solutions are concerned . 

My thoughts: 

We're effectively going on 2 years of  folks avoiding most groups of any form.   People using the space or doing so at hours with the space is normally empty.    Even participation on the mailing group and the discord board is down to a handful of folks. 

I think I'd be hard pressed to name more than  different 10  members that I've seen in the space in the last year or so and at least half of them aren't able to even be nominated.   I know I'm not the most frequent person in the space, but I have been there at least several times a month every month this last year.

I know that dues show that we have  far more than just a handful of people and I don't have a solution for this issue.   But I think this is problem that we have to figure out.

Frank

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[Diane]

Don’t we have email addresses for all our members?   Maybe it’s time to email everyone individually?

Diane  <*>

She/Her/Hers

On Jan 12, 2022, at 10:04 AM, Frank Kallal <fr...@kallal.net> wrote:



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[Derek Sigler]

We have to individually request access to edit?? (and name the document too!)

.

[Diane]

I think that’s the “who has been nominated” page

To nominate, try:  https://forms.gle/f2jXgUvpayfWQHNq5

Diane  <*>

She/Her/Hers

On Jan 12, 2022, at 12:33 PM, 'Derek Sigler' via Arch Reactor <arch-r...@googlegroups.com> wrote:



We have to individually request access to edit?? (and name the document too!)

<1642012348126blob.jpg>

.

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<1642012348126blob.jpg>

[Jonathan H]

Diane's latest response is correct. Google Form = input method, Google spreadsheet = results. The only people who'd need spreadsheet edit access would be whoever is responsible for tallying the results.

Regarding the dearth of nominations, here's my perspective as a new(ish) supporting member: I'd be happy to nominate people for various positions, but as someone who's used the space infrequently, I've only met a few other members, and I know them superficially at best. Nominating them would help put a body somewhere it needs to be, but it'd essentially be throwing darts blindfolded. The same may be true for many other members; willing to participate, but not (yet) familiar enough with other members to make a truly informed nomination. As Frank said, I'm not sure what to suggest as a solution.

Chris Weiss <cwe...@gmail.com> wrote:

also send it via the CRM, we already know a lot of people don't closely monitor the groups, if at all

Please forgive my ignorance, but CRM = ???

Jonathan H.

To view this discussion on the web visit https://groups.google.com/d/msgid/arch-reactor/A0663CAF-86CE-4CCD-BC3C-EAD33417B957%40gmail.com.

also send it via the CRM, we already know a lot of people don't closely monitor the groups, if at all

To view this discussion on the web visit https://groups.google.com/d/msgid/arch-reactor/A0663CAF-86CE-4CCD-BC3C-EAD33417B957%40gmail.com.

[Derek Sigler]

Can the board supply a list of members who may not serve next term?  I'd like to see on official list.

Thanks,

Derek

Jonathan,

CRM is Customer Relationship Management.  We use an opensource CRM called CiviCRM to manage memberships, payments, communications and volunteer hours.

CRM is Customer Relationship Management.  We use 

[Alex Hall]

I believe the current board members who cannot serve another term due to our recent amendments are Joe, Alex, Kim, and Ed. Other board members can chime in if I'm wrong here.

[Kamikaze Joe]

If I've done this right, debate stream should be available here.  https://youtu.be/X86CLC4276o

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