Minutes 4-21
Treasurer APO Tau Upsilon
Alpha Phi Omega – Tau Upsilon Chapter Meeting
April 21, 2013
Call to Order: 3:03pm
I. Minutes from 4/14
A. Cassie motions to approve the minutes of last week, Casey seconds, and James consents.
II. Tasks and Events
A. New Advisor: We need to find one
1. Michelle
2. Scouting advisor
a. Call the numbers on the paper
b. Rachel will contact Madison’s scouting advisor
i. Alicia will email her
c. Meeting with the lady from the Girl Scouts ASAP
B. Budget/dues – Casey
1. Have first draft of budget done by next week.
2. Everyone have their parts ready.
C. Revise constitution
1. Start the first section next week – Financial
2. Give everyone a copy
3. Every binder a copy
a. Update all binders
D. Pioneer Link!!
1. Have personal Pioneer Link done by next week
E. Brother Contracts - James
1. Next week
F. Nominations (vote on 4/28)
1. President
a. Alicia
2. VP Service
a. Katie
b. Casey
3. VP Fellowship
a. Casey
4. VP Membership
a. Katie
5. Treasurer
a. Casey
6. Secretary
a. Cassie
b. Alicia
7. Marketing/Jockey
a. Alicia
b. Cassie
c. Casey
d. Katie
8. Sargent of Arms
a. Casey
b. James
c. Jeff
Attendance
B. Present:, Cassie, Casey, James, Jeff, Katie
C. Guests:
D. Absent: , Irv, Alicia
III. President: Alicia
A. Granda Street Kids- CONTACT THEM
IV. Service VP: Katie
A. Upcoming
A. Humane society
1. Training
a. In fall
b. Sign up online!
2. Visit
a. Wed May 8th @ 6
b. Sign up online!!
c. Alicia, Casey, Cassie, James
B. We want to do another nursing home visit.
1. Put on hold for fall
C. Plan ahead on MS walk, Relay for life and Trail clean up.
1. MS Walk- April 28th
2. Relay for Life – April 19th
a. Craft table and games and Frisbees
3. Trail Clean-up
a. April 27th @ noon
D. Rent-a-Puppy
E. Help Amanda move things from her basement
B. Finished
A. Blood drive
1. Katie (30mins)
2. Cassie (1hr)
B. MBU
1. James (8hrs)
C. Posters
1. Jeff (1hr)
D. 3/1 Children Hospital bag decorating GWAM 6-8pm
1. James, Alicia(later), Casey (2hrs)
E. Cookie making Sunday 3/3 @ Irv’s
1. Casey, Cassie, Alicia, Katie (2.5 hrs)
F. Absolute Incredible Kid Day card making (1.5 hrs)
1. Cassie, Casey, Alicia, Katie, James
G. Relay for Life – April 19th (Hours you were there)
1. Katie 15hrs
2. Cassie 6hrs
3. Alicia 7hrs
4. James 2.5hrs
5. Jeff 2.5hrs
H. Set up for banquet
1. Set up (2hrs)
a. James, Katie, Casey, Alicia
2. Clean up (1hr)
a. James, Katie, Casey, Alicia, Cassie, Jeff
V. Membership VP: James
A. Recruit!!!!!
B. Brother Contracts
C. Fall Rush 9/9-9/20
A. Volleyball (by Dobson/circle)
B. Frisbee in green space
C. Handing out free food (root beer float)
D. Game board night
E. Cleaning up library
F. Cleaning up trail
G. IV bag decoration
H. Nursing home visit
D. Emily Emailed put together a rush and recruitment plan for the fall by May 3rd
VI. Fellowship VP: Alicia
A. Alumni Banquet- SUCCESS !!!
B. Movie and Pizza May 1st
VII. Treasurer: Casey
A. Dues: $28- everyone has paid!
B. Banquet Dues
A. Casey, Cassie, Alicia, Jeff, Katie ($10)
C. Fundraiser Ideas:
A. Local-food Dinner
B. Candles
C. Lemonade stand :P
D. Walking tacos
E. Lolly pops http://www.fundraising-ideas.org/DIY/lollipops.htm
F. Rent a puppy http://www.fundraising-ideas.org/DIY/rentapuppy.htm
G. Domino’s and other misc restaurants
H. Balloon burst http://www.fundraising-ideas.org/DIY/balloonbust.htm
I. People Auction
J. Food? Carmel Corn & Carmel Apples & Hot Chocolate & Puppy Chow
D. Tax Form – Done!!
VIII. Jockey / Marketing: Cassie
A. Press releases
B. Facebook
A. Dakota, Tau Upsilon page, Alumni Group
B. Everyone should join the region 9 Facebook page
C. Our own group w/ pictures
D. Post Rush2 Events
E. Get Casey to join
F. Update
C. Word of mouth: successful
D. Twitter
A. Subscribe- aphioty
E. We can put our events on Pioneer Link and UWP calendar
F. UPDATE PIONEER LINK (personal and site)
IX. Advisors
X. Open Floor
A. Jackets!! Discuss at fellowship
XI. Plunger and other miscellaneous gifts
A. Irv will get a new plunger (thank you Irv)
XII. Letters:
XIII. Adjourn: 3:37 PM
A. Motion: Casey ; Second: James