Minutes 4/14/2013
Secretary APO Tau Upsilon
Alpha Phi Omega – Tau Upsilon Chapter Meeting
April 14, 2013
Call to Order: 3:08pm
I. Minutes from 4/7
A. Cassie motions to approve the minutes of last week, Casey seconds, and Katie consents.
II. Tasks and Events
A. New Advisor: We need to find one
1. Michelle
2. Scouting advisor
a. Call the numbers on the paper
b. Rachel will contact Madison’s scouting advisor
i. Alicia will email her
c. Meeting with the lady from the Girl Scouts ASAP
B. Budget/dues – Casey
1. Have first draft of budget done by next week.
2. Everyone have their parts ready.
C. Revise constitution
1. Start the first section next week – Financial
2. Give everyone a copy
3. Every binder a copy
a. Update all binders
D. Pioneer Link!!
1. Have personal Pioneer Link done by next week
E. Brother Contracts - James
1. Two weeks from now
F. Nominations (vote on 4/28)
1. President
a. Alicia
2. VP Service
a. Katie
3. VP Fellowship
a. Casey
4. VP Membership
a. Katie
5. Treasurer
a. Casey
6. Secretary
a. Cassie
b. Alicia
7. Marketing/Jockey
a. Alicia
b. Cassie
c. Casey
d. Katie
8. Sargent of Arms
a. Casey
b. James
Attendance
B. Present:, Cassie, Casey, Alicia, Katie, James, Jeff
C. Guests:
D. Absent: , Irv
III. President: Alicia
A. Granda Street Kids- CONTACT THEM
IV. Service VP: Katie
A. Upcoming
A. Humane society
1. Training
a. April 18th @ 5:30-6:30
b. Sign up online!
c. Katie, Casey, Jeff
B. We want to do another nursing home visit.
1. Put on hold for fall
C. Plan ahead on MS walk, Relay for life and Trail clean up.
1. MS Walk- April 28th
2. Relay for Life – April 19th
a. Craft table and games and Frisbees
3. Trail Clean-up
a. April 27th @ noon
D. Rent-a-Puppy
E. Help Amanda move things from her basement
F. Set up for banquet @ 3
B. Finished
A. Blood drive
1. Katie (30mins)
2. Cassie (1hr)
B. MBU
1. James (8hrs)
C. Posters
1. Jeff (1hr)
D. 3/1 Children Hospital bag decorating GWAM 6-8pm
1. James, Alicia(later), Casey (2hrs)
E. Cookie making Sunday 3/3 @ Irv’s
1. Casey, Cassie, Alicia, Katie (2.5 hrs)
F. Absolute Incredible Kid Day card making (1.5 hrs)
1. Cassie, Casey, Alicia, Katie, James
V. Membership VP: James
A. Recruit!!!!!
B. Brother Contracts
C. Fall Rush 9/9-9/20
A. Volleyball (by Dobson/circle)
B. Frisbee in green space
C. Handing out free food (root beer float)
D. Game board night
E. Cleaning up library
F. Cleaning up trail
G. IV bag decoration
H. Nursing home visit
VI. Fellowship VP: Alicia
A. Alumni Banquet
A. April 4/20
B. 5-6 Social Time
C. Food- Pot Roast, mashed potatoes, vegetables, gravy, fruit salad
D. Only RSVP with deposit gets gifts
E. Skit!!
1. Irv “A Picture of Spring”
F. Theme: Luau
G. $20
H. Invitations have been printed out and folded
I. Irv got the church
J. People will be coming!!
1. Yay Tyler and Amanda!! And the guy who comes every year!!
K. Fellowship to Dubuque to Party City to find things for banquet. After meeting.
VII. Treasurer: Casey
A. Dues: $28
A. Casey will figure out who owes what
B. Bring checkbook next meeting
B. Fundraiser Ideas:
A. Local-food Dinner
B. Candles
C. Lemonade stand :P
D. Walking tacos
E. Lolly pops http://www.fundraising-ideas.org/DIY/lollipops.htm
F. Rent a puppy http://www.fundraising-ideas.org/DIY/rentapuppy.htm
G. Domino’s and other misc restaurants
H. Balloon burst http://www.fundraising-ideas.org/DIY/balloonbust.htm
I. People Auction
J. Food? Carmel Corn & Carmel Apples & Hot Chocolate & Puppy Chow
C. Tax Form – Done!!
VIII. Jockey / Marketing: Cassie
A. Press releases
B. Facebook
A. Dakota, Tau Upsilon page, Alumni Group
B. Everyone should join the region 9 Facebook page
C. Our own group w/ pictures
D. Post Rush2 Events
E. Get Casey to join
F. Update
C. Word of mouth: successful
D. Twitter
A. Subscribe- aphioty
E. We can put our events on Pioneer Link and UWP calendar
F. UPDATE PIONEER LINK (personal and site)
IX. Advisors
X. Open Floor
A. Jeff brought Dakota back!!
B. Jackets!!
XI. Plunger and other miscellaneous gifts
A. Irv will get a new plunger (thank you Irv)
XII. Letters:
XIII. Adjourn: 4:07 PM
A. Motion: Casey ; Second: James