Job posting: Administrative (Supply Chain) Assistant
Harris, Ranida Boonthanom
TopWorx
Administrative Assistant
Position Summary:
To maintain superior customer focus, we are seeking an Administrative Assistant to join our team. This position will be actively responsible for supporting the Purchasing Coordinator and Production Scheduling roles. The critical accountabilities of this role will be to ensure the proper release and follow-up on raw material purchase orders as well as the timely release of shop orders to the production floor.
We employ people who are driven, proven, and ready for the challenge!
Essential Job Functions:
· Using MAX Order Navigator to create daily shop order releases and distribute to the production floor.
· Completes daily review of sales orders to ensure that all dates were changed and are in line with raw material availability and production resources
· Prepare and electronically distribute purchase order packages on a daily basis to suppliers.
· Confirm on a daily basis all purchase order acknowledgements from suppliers
· Review on a daily basis open purchase order report to follow-up on any past due orders
· Provide support on an as needed basis for all administrative duties as assigned, e.g., spreadsheet updates
· Perform back-up duties for the Purchasing Coordinator as needed during their absence
· Perform back-up duties for the Production Scheduler as needed during their absence
· Daily review of sales orders entered by sales the previous day for accurate ship dates based on personnel scheduling and component part availability
· Prepare Late Order Report and forward to appropriate management members daily
· Review the MAX Order Navigator daily to identify best scheduling practices
· Prepare and distribute the daily Production schedule according to the required ship dates, component availability, production personnel available, and the urgency of the customer involved
· Prepare and distribute the main product line production demand form in advance of the days following production
Education / Experience Required:
· High School diploma required. College degree (AA+ degree helpful in Business, Logistics, Quality, Technology or Purchasing related-field)
· 2-3 years’ experience working in a manufacturing environment
· Experience with Microsoft Office, Excel, Word, Outlook, Access, Warehouse Management and Scheduling Software
Knowledge / Skills / Abilities:
· Proficient math and computer skills
· Skilled in communication and organizational skills
· Proven analytical skills
Work Environment / Conditions:
· We have a business casual atmosphere with an emphasis on experience and expertise.
TopWorx offers a competitive benefits package including
· Medical, Dental, and Vision Insurance
· Paid Vacation and Holidays
· Paid Short and Long Term Disability
· 401(k) Match
· Flexible Spending Accounts (FSA)
· Paid Life Insurance
Screening Requirements: Drug Screen & Criminal Background Check