Re: Procedure for use of photos from events and Checklist Procedure
Kalaine Grafil
To: Mr. Gabriel R. Licauco
Thru: Mrs. Gwenn B. Galvez
From: Ms. Kalaine C. Grafil
Date: December 11, 2012
Procedure for use of photos from events
1. All NBSS, KAS and Marketing staff assigned in an event should take a picture/s of the said event.
1a. Events include book launches, author's talks, book exhibits, store promotions.
2. On the day after the event, the staff who took the picture must immediately give the camera to the IT specialist.
3. The IT specialist will upload the photos and keep it in the photos folder. He will select photos to file based on the ff criteria:
3a. No duplication of photos: the IT specialist should choose the best photos from the many that are the clearest, brightest and those that have the event VIPs or guests of honor. Only 1 photo with the same group should be kept for file.
3b. Photos with celebrities or known personalities
3c. Photos with media and author
3d. Photos with other anvil authors
3e. The photos will be filed according to author for easier reference.
3f. For photos of store promos, the filing will be chronological : by quarter and year.
4. The IT specialist will send the photos to the marketing assistant for captions.
4a. The captions and photos will be posted in the website and FB page.
4b. another set of photos and captions will be released to the media.
5. The photos will be shown every Management Committee Meeting.
Checklist Procedure
1. The Marketing Manager will assign a KAS or NBSS to man the book selling in an event.
2. The assigned person will fill-up three (3) BOOK SELLING CHECKLIST forms and after, they will give it to the Sales Secretary,
2A. As much as possible, the KAS or NBSS in charge will secure a copy of the event program to ensure that the right books ad materials are brought to the event.
2b. also the KAS and NBSS must be provided with the name and contact number of the organizer or their representative.
3. The Sales Secretary will give two copies to the Warehouse personnel and will keep one copy as record of the Sales Department.
4. All people involved in the process should review the list against the actual materials prepared before signing the check-list. KAS or NBSS or Sales Secretary will coordinate with the Warehouse personnel on the delivery details of said materials for the event.
Approved by:
-signed- -signed-
Kalaine C. Grafil
Cacho Hermanos Bldg., Pines cor. Union Sts.,
Mandaluyong City. 1550 Philippines
477-47-52, 477-4755 to 57 local 807
www.anvilpublishing.com