Meeting: Last day of January 3:30pm Location to be announced

[David]

Hi:

I agree that getting all the owners identified is the biggest challenge, and trust that we can get a dynamic updated listing from this meeting forward.  If we haven't knowledge of a particular lot we could probably somehow get to the county and look up the record.  We need to add a by-law if it is not already there that a transfer of ownership needs to be communicated to the association, which will be doable once we formalize the association location and board members etc.  So, lots of stuff to discuss in the upcoming meeting.

Proposed Agenda Draft:

1. Review of owners list (and land-owners who are not members but are impacted and desire to be present or notified of decisions/actions) and determine everybody is identified and notified. (overview the by-laws and refresh ourselves on the rules etc.)

2. Determine the board members present and if there will be authority to vote and do business.

3. Nominate new board candidates (we have no board chairman for sure at this moment)

4. Agree on legal process to schedule next meeting and votes etc. (Feb?)

5. Present and review financial statement and bank balance.

6. Discuss budget requirements and annual owner fee (currently approved $250.00/never billed or collected)

7. Present and discuss expenses incurred to date (bookkeeping, road weed maintenance and utility shed PSE monthly billing)

8. Re-authorize our current attorney and provide her the minutes etc. for this meeting.

9. Discuss lake and possible lake maintenance requirements

10.Discuss automatic gate, placement and installation (security)

11. Discuss any winter road maintenance or desire for winter clean-up etc.

12. Other items as required

The above list is the obvious stuff that I have heard or discussed with owners at one time or another.  We have the financial statements for presentation as well as bank statement.  We all understand that time and resources are very limited for all owners and therefore we need to keep our efforts super-efficient.  We may have owners that will volunteer to take on a specific project or administrative task and that will be most appreciated by all.

Best Regards, Dave.

On Wed, Dec 7, 2011 at 7:50 PM, Greg Kauffman <gre...@comcast.net> wrote:

Works for us. That still leaves the problem of notifying the remaining owners. I have included Gene Sanders in this email and have left a couple of messages with Tim & Shane Weg (Lot C) requesting an email address.

 

The only contact info we have for Lot J is through Steve.

 

Sincerely,

 

 

G. Kauffman

 

 

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From: anders...@googlegroups.com [mailto:anders...@googlegroups.com] On Behalf Of David
Sent: Wednesday, December 07, 2011 09:32 AM

To: anders...@googlegroups.com
Cc: STEVE VANDERPOL

Subject: Re: MEETING: LAST SAT in JANUARY: OK?

 

Hi: Steve V will be done with the store at 3pm so lets figure 3:30pm last saturday in January.  Is that ok?  Regards, DAve

On Tue, Dec 6, 2011 at 4:29 PM, Rod Lofdahl <rlof...@yahoo.com> wrote:

Sounds good. Tim Weg is in the phone book as 360-366-5301.

 

From: David <dag...@gmail.com>
To: anders...@googlegroups.com
Cc: STEVE VANDERPOL <lynd...@msn.com>; Meg Taylor <mtayl...@gmail.com>
Sent: Tuesday, December 6, 2011 1:25 PM
Subject: MEETING: LAST SAT in JANUARY: OK?

 

Hi: Lets do the last day Saturday in January..that is easy for everybody to remember and I have not heard any conflicts.  So if we can get agreement on that date, its good to go.  Steve V. said he can get us a room at Homestead I believe, but I have not confirmed that.  I will cc Steve and call upon my return to Seattle.  I am back Wed. 

 

Best Regards, DAVE

On Tue, Dec 6, 2011 at 11:35 AM, Rod Lofdahl <rlof...@yahoo.com> wrote:

Just checking in. Still good for those last two Saturdays in January. Have we proposed a meeting location?

 

From: Greg Kauffman <gre...@comcast.net>
To: anders...@googlegroups.com
Cc: 'Steve Vanderpol' <lynd...@msn.com>
Sent: Tuesday, December 6, 2011 9:01 AM
Subject: RE: Meeting DATE (Not Jan 7th)



Before we finalize a date, shouldn't we contact our meeting location host to determine his availability?

 

 I don't know if my messages are reaching anyone. Just like so much of my day..

 

Greg K

 

From: anders...@googlegroups.com [mailto:anders...@googlegroups.com] On Behalf Of David Grossman
Sent: Tuesday, December 06, 2011 04:46 AM
To: anders...@googlegroups.com
Cc: anders...@googlegroups.com; Steve Vanderpol
Subject: Re: Meeting DATE (Not Jan 7th)

21. Or 28 ok. ??? Let's finalize this Friday a date.  Steve may not b in the group email yet?   

Sent from my iPhone

On Dec 6, 2011, at 6:42 AM, Dave <davest...@gmail.com> wrote:

Good for me too! Wow we r close

Sent from my iPhone

On Dec 1, 2011, at 5:33 PM, "sturg...@juno.com" <sturg...@juno.com> wrote:

The 21 or 28th is ok with me, let me know Rachel
---------- Original Message ----------
From: "David Grossman (Seattle)" <dag...@gmail.com>
To: Anderson Lake Association <anders...@googlegroups.com>
Subject: Re: Meeting DATE (Not Jan 7th)
Date: Wed, 30 Nov 2011 10:50:13 -0800 (PST)

Hi:

I am out of town that Jan 7th.  JAN 21st is good or the 28th ... both
SATURDAYS..do they work for the group.  Can we as a group make sure we
get to all the owners?  Also, we should notify everybody of the
meeting in accordance with the bylaws etc.??  We need to elect new
board members and all that stuff.  I have the notes from prior
meetings.  I also have financial statements to submit as well as part
of the meeting.  We can also have them available on line in the future
once we get a meeting and process implemented.

Best Regards, Dave

On Nov 30, 1:08�pm, Rod Lofdahl <rlofd...@yahoo.com> wrote:
> I'm fine with any of the Saturdays in January, including the 7th.
>
> ________________________________
> �From: "sturgeo...@juno.com" <sturgeo...@juno.com>
> To: anders...@googlegroups.com
> Sent: Wednesday, November 30, 2011 9:04 AM
> Subject: Re: Meeting DATE
>
> Anyone ok with jan� 7th? Rachel 201-5232
>
>
>
>
>
>
>
> ---------- Original Message ----------
> From: "David Grossman (Seattle)" <dag...@gmail.com>
> To: Anderson Lake Association <anders...@googlegroups.com>
> Subject: Re: Meeting DATE
> Date: Mon, 28 Nov 2011 10:34:22 -0800 (PST)
>
> Ok..lets see if we get anymore responses... I am out first week of
> December..we have holidays ..so figure mid january ... or whatever
> works for the notification requirements in the by laws.. it may be a
> 30 day legal notice.. I am not sure..
>
> On Nov 28, 10:42 am, "sturgeo...@juno.com" <sturgeo...@juno.com>
> wrote:
> > I'm good for December except around Christmas, and I didn't quite know how to respond in the google group discussion... Rachel
>
> > ---------- Original Message ----------
> > From: "David Grossman (Seattle)" <dag...@gmail.com>
> > To: anders...@googlegroups.com
> > Subject: Meeting DATE
> > Date: Sun, 27 Nov 2011 14:23:42 -0800 (PST)
>
> > Well, we have a group formed of at least a few owners. It is probably in our best interest to find a way to use this basic Group technology to begin communicating and working on formalizing some communications between neighbors and friends. My guess is that we should be looking for a "post" holiday meeting as Steve suggested?
> > Best Regards, Dave Grossman
> > ____________________________________________________________
> > Hyatt Summerfield Suites&#174
> > All Suites Hotel with a Full Kitchen. Free Breakfast & Wi-Fi. Book Nowhttp://thirdpartyoffers.juno.com/TGL3131/4ed3abe28b645662613st04duc

 

 

--
PLEASE UPDATE EMAIL ADDRESS TO:

davest...@gmail.com

206-349-0383

Skype # 206-452-3909

 

Thanks!

 

 

 

 

--
PLEASE UPDATE EMAIL ADDRESS TO:

davest...@gmail.com

206-349-0383

Skype # 206-452-3909

 

Thanks!

 

 

--
PLEASE UPDATE EMAIL ADDRESS TO:

davest...@gmail.com

206-349-0383

Skype # 206-452-3909

Thanks!

[Greg Kauffman]

ALL OF THE MEMBERS ARE IDENTIFIED. READ THE EMAILS. There are 8 owners, how dynamic do you want the list to be? I have already supplied the missing owners who have not responded. Contacting them is the requirement and waiting for their response. Your proposed agenda needs to include a reading of the CC&R for the association.

 

ANY change to the association bylaws must be approved by all of any lending mortgage services involved and approved by 80% of the owner members, then recorded against each property deed at the Whatcom County Assessors Office.

 

 

Sincerely,

 

 

Greg Kauffman

1502 Rainier Avenue

Everett, WA 98201

[sturg...@juno.com]

Didn't know we were planning on changing bylaws... Rachel

____________________________________________________________
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[sturg...@juno.com]

Tim Weg is 366-5301

[David]

Hi:  Not sure what by-laws you have in mind to change, but I am sure there is a clear set of protocols to change by-laws by a vote...and if you get the vote..you can change the by laws no matter what that change is..as long as you get the votes you get the change...what change are we considering..?

[sturg...@juno.com]

I'll be there, I was just asking Greg if someone was suggesting any changes to the bylaws, we can talk about it at the meeting. Rachel

[David]

Absolutely, the meeting will be the first opportunity to build a mutually agreed upon agenda and series of action steps to address any issues or changes to the current by-laws.  I am not aware at this time of any suggested changes.  But I have not read that document in years as well.  Best Regards, Dave.

[Greg Kauffman]

Rachel,

 

Dave G. mentioned changing the bylaws in his 12-7-11 email. I respectfully suggest that members read the existing by-laws prior to making general assumptions pertaining to the changes that may be made (or not made) by a simple vote. The bylaws are part of your deed and are recorded with the assessor’s office. Whenever a property changes ownership, the recorded bylaws and covenants transfer with the property. Both are either a liability or an asset, depending on your point of view. Regardless, a simple vote cannot change the bylaws or covenants, unless all requirements are met. That means that the required percentage of members AND the required percent of lending organizations (100%) financially involved approve the changes.

 

If there are not any lending organizations involved with any properties (that is, they are all paid-for without debt). Then the Association can make changes by vote. The changes must then be recorded with the Assessor’s office on each title.

 

The rules (Bylaws and CCR’s) are in place to protect the lenders and owners and their property investment.

 

Sincerely,

G Kauffman

 

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[David]

Sounds good to me....