Ananda Yana 2017 - Kick off!

[Santhosh Padmanabhan]

Dear Friends,

  It's that time of the year! We need to kick off the prep and planning for Ananda Yana 2017. This will be the 5th edition of the event. I am hoping that most of the team from last year will be able to join us this year as well!

  I believe we can save a lot of time, efforts and planning if we answer some basic questions over email itself. This I also feel are fairly obvious and we might get unanimous support.

1. Principle and objective of the event - if we are all on the same page and agree on the motives - I believe it will be same as last year and no change in that :)

2. Registration fee, utilization of last year's funds and plans for this year - This has been sorted out.

3. Targets - no. of runners, areas etc. - I believe it will be same as last year and no change in that :)

4. Running route and categories  - categories same as last year? - I believe it will be same as last year and no change in that :)

5. Formation of teams and coordinators - can we maintain the same core team? can we get as much as possible the same co-ords from last year? - Need to figure this out.

6. Deadlines and planning - Lets set simple tasks and deadlines for 1st phase of the prep for each team. - Need to figure this out.

  If everyone are OK, I will go through the report from last year and address the team coords separately to see if the team can continue as it is. We can also see if each team can bring up salient points for discussion/change.

  Then, we can meet next Sunday to get updates on the progress. Lets meet at Cubbon park after the run next Sunday, April 23rd. I am hoping that we can at the very least meet for an hour - 8:30 - 9:30 A.M.

   This year, we also have to decide an overall coordination team to help with all aspects. It will be great if we get some volunteers for the same.

   Hope we can all come together once again! Looking forward to meeting you all on Sunday, April 23th at 8:30 A.M!! Please give your thoughts and opinions on the above points before that.

Thanks,
Santhosh. 

--
I run, therefore I am - 

http://www.runnershigh.in
http://www.runnershighkids.blogspot.com

[Shiva Prasad]

Absolutely Santhosh… all our support in full swing for Ananda Yana.   Count me in !!

 

--
Thanks & Regards, Shiva

Shiva Prasad | Director Operations
Phone: +9180 6659 7540 | Mobile: +91 9980182813
Oracle Business Operations

Oracle Financial Services Software Ltd., | C V Raman Nagar | Bangalore

Oracle is committed to developing practices and products that help protect the environment

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[Ashok Betraj]

Hi Santhosh!

 

If you permit I will take over food!

 

Like discussed last time lets increase the items on the plate but still keeping the cost in check! After the run people come for a unforgettable breakfast!! J

 

Last time 2 responsibilities made me loose a lot of hair J

 

I am not there next Sunday for the meeting but if u give me a aprox registration number that u have then I can speak to cooks / joints before I go and get you a estimate and different spreads!!

 

Also please let me know the date of the event!

 

Regards

Ashok

 

 

 

From: anandaya...@googlegroups.com [mailto:anandaya...@googlegroups.com] On Behalf Of Santhosh Padmanabhan
Sent: Saturday, April 15, 2017 7:18 PM
To: anandaya...@googlegroups.com; Runner's High
Subject: Ananda Yana 2017 - Kick off!

 

Dear Friends,

 

 

 

--

[Santhosh Padmanabhan]

Hi Ashok,

Yes, we can assign you for breakfast and catering team. I am sure you will do a great job.

But, people already love our breakfast for its simplicity and taste. Many people have appreciated for not going overboard and for being healthy. I believe we should try millet food this time. Let's not lose what makes us different. Remember, that the event is just not about the food alone :)

Hope, you will be OK with this!

Thanks,

Santhosh.

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[Chandra Gopalan]

Hi Santhosh,

I can coordinate the Aid stations like last year, with all running groups

Cheers

[Ashok Betraj]

DEAR Santhosh!

 

Lets make it tasty and be remembered!

 

Millet has so many options and we can make it super!

 

You tell me!

Regards

Ashok

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[Shiva Prasad]

YES.  Millets based are many options to go for.  I can share Kumar’s contact Ashok… the one whom we had arranged for last season end party (Raghu & Jyothi’s contact). 

 

--
Thanks & Regards, Shiva

Shiva Prasad | Director Operations
Phone: +9180 6659 7540 | Mobile: +91 9980182813
Oracle Business Operations

Oracle Financial Services Software Ltd., | C V Raman Nagar | Bangalore

Oracle is committed to developing practices and products that help protect the environment

[Santhosh Padmanabhan]

Dear Friends,

  Just a reminder. We have the meeting for Ananda Yana Prep this Sunday at 8:30 A.M. Kindly request everyone to come for the meeting.

  

  This year, Asha and Akhila will be overall coordinators for the event. We will try to keep the same leads for all the different areas as far as possible. 

  

  Request all respective leads to take a look at the tasks listed here - https://docs.google.com/spreadsheets/d/1u5vDCQybyRB2ykF5rj5QboVgTwAXEIyrD0AXKpzko2E/edit#gid=3

   (NOTE: I have made a copy of last year's tasks to make it easier for this year.) 

  Also, request all team leads to review the feedback and report from last year before planning/embarking on the tasks - 

Volunteer feedback - https://docs.google.com/spreadsheets/d/1GLa33wNx3wobEw35MVvM2nUKSrLHJQwV-me1gYfT-oU/edit#gid=1731764979

Participant feedback - https://docs.google.com/spreadsheets/d/1fj9vlxOuLgey--8P81vwpn0NRREB802bqzMdcmAzL9g/edit

Report of different areas - attached.

Thanks,

Santhosh.

  

  

On Sun, Apr 16, 2017 at 3:31 PM, Shiva Prasad <shi...@oracle.com> wrote:

YES.  Millets based are many options to go for.  I can share Kumar’s contact Ashok… the one whom we had arranged for last season end party (Raghu & Jyothi’s contact). 

 

--
Thanks & Regards, Shiva

Shiva Prasad | Director Operations
Phone: +9180 6659 7540 | Mobile: +91 9980182813
Oracle Business Operations

Oracle Financial Services Software Ltd., | C V Raman Nagar | Bangalore

Oracle is committed to developing practices and products that help protect the environment

From: Ashok Betraj [mailto:bet...@apsarain.com]
Sent: Sunday, April 16, 2017 1:07 PM
To: Santhosh Padmanabhan

Cc: runnershi...@gmail.com; anandayanacoords@googlegroups.com

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[Srinivas Iyer]

Dear Santosh

I saw my name in the Budgets and Financials list...will discuss the role in detail when we meet on Sunday.

Regards

Srini

 

" You should not confuse your career with your life"'

www.tranquilcharity.org

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[anupama harish]

Santhosh

I'm travelling so I won't be able to make it to the meeting. 

I'm in for Anandayana.

Will talk to you when I get back on Monday.

Anupama

Sent from my iPhone

On 21-Apr-2017, at 1:21 PM, 'Srinivas Iyer' via anandayanacoords <anandaya...@googlegroups.com> wrote:

Dear Santosh

I saw my name in the Budgets and Financials list...will discuss the role in detail when we meet on Sunday.

Regards

Srini

 

" You should not confuse your career with your life"'

www.tranquilcharity.org

On Friday, April 21, 2017 8:03 AM, Santhosh Padmanabhan <santhosh.p...@gmail.com> wrote:

Dear Friends,

  Just a reminder. We have the meeting for Ananda Yana Prep this Sunday at 8:30 A.M. Kindly request everyone to come for the meeting.

  

  This year, Asha and Akhila will be overall coordinators for the event. We will try to keep the same leads for all the different areas as far as possible. 

  

  Request all respective leads to take a look at the tasks listed here - https://docs.google.com/spreadsheets/d/1u5vDCQybyRB2ykF5rj5QboVgTwAXEIyrD0AXKpzko2E/edit#gid=3

   (NOTE: I have made a copy of last year's tasks to make it easier for this year.) 

  Also, request all team leads to review the feedback and report from last year before planning/embarking on the tasks - 

Volunteer feedback - https://docs.google.com/spreadsheets/d/1GLa33wNx3wobEw35MVvM2nUKSrLHJQwV-me1gYfT-oU/edit#gid=1731764979

Participant feedback - https://docs.google.com/spreadsheets/d/1fj9vlxOuLgey--8P81vwpn0NRREB802bqzMdcmAzL9g/edit

Report of different areas - attached.

Thanks,

Santhosh.

  

  

On Sun, Apr 16, 2017 at 3:31 PM, Shiva Prasad <shi...@oracle.com> wrote:

YES.  Millets based are many options to go for.  I can share Kumar’s contact Ashok… the one whom we had arranged for last season end party (Raghu & Jyothi’s contact). 

--
Thanks & Regards, Shiva

<image001.gif>

Shiva Prasad | Director Operations
Phone: +9180 6659 7540 | Mobile: +91 9980182813
Oracle Business Operations

Oracle Financial Services Software Ltd., | C V Raman Nagar | Bangalore

<image002.gif>

<image002.gif>

<image001.gif>

[Ayesha Tabassum]

Hi Santosh,

I shall help with media - press/radio coverage. Will co-ordinate with Rahul. 

Thank you

Regards

Ayesha

[Santhosh Padmanabhan]

Folks,

  Thanks for attending the meeting! We had a fruitful discussion and we are going with keeping most aspects the same as last year - registration fee, route, logistics etc. The team leads have changed slightly. Please take note:

Website & Registrations: Shiva will lead with help from Susmitha, Sindhu, Anupama, Vidhya, Subhashini. Nikunj, Srini (RBR) and Vinay will help with web stuff. 

Breakfast/Catering: Ashok, Mani, Priya

Water Stops/AID station: Sharath, Srini V, Chandra

Social media, other media and awareness: Rahul, Ayesha, Shiva

Accounting: Srini I, Dilshad

Start/Finish Area: George

Music/Performances: Kanishka

Route Logistics: Mayank, Nanda, Srini P

Medical and Parking: Aishwarya, Satya

Freebie coordination/distribution: Kanchen and Laxmi

Overall Coordinators: Akhila, Asha and Santhosh.

The website is almost up! Only registration link has to be updated after interaction with Events High. Please review the website!! - http://anandayana.runnershigh.in

Request all respective leads to take a look at the tasks listed here - https://docs.google.com/spreadsheets/d/1u5vDCQybyRB2ykF5rj5QboVgTwAXEIyrD0AXKpzko2E/edit#gid=3

(NOTE: I have made a copy of last year's tasks to make it easier for this year.) 

Also, request all team leads to review the feedback and report from last year before planning/embarking on the tasks - 

Volunteer feedback - https://docs.google.com/spreadsheets/d/1GLa33wNx3wobEw35MVvM2nUKSrLHJQwV-me1gYfT-oU/edit#gid=1731764979

Participant feedback - https://docs.google.com/spreadsheets/d/1fj9vlxOuLgey--8P81vwpn0NRREB802bqzMdcmAzL9g/edit

Report of different areas - attached.

Thanks,
Santhosh.

[Dilshad Billimoria]

HI Santhosh and AY Volunteers

The AY2016 summary report is well documented and a good starting point for 2017 AY event.

A few thoughts/ observations...

From Budget point of view, following from the report needs to be considered/added  for expenditure or taken as volunteer contributions.

Water and Aid station

We need a vehicle (tempo) to transport tables to aid stations. Benches which were used this time will not do

·         Bananas were in shortage. For 1500 runners, 40 kg bananas is not sufficient. We require 65-70 kgs.

·         Electral needs to be given to 10K runners only, hence quantity can be reduced by 50%. This will compensate for the extra banana costs

 

 Catering

5. Shortage of glasses for drinking water

Dish washing

 

Medical and Parking

Spare medical kits to fill in as contingency

 

Also in the google sheet shared, it would be good to have a sheet with budgets for each team in advance, so team leads know how much is available for spending with an option to mention bill dates and amounts on actuals spent. A broad heading for each team with break up of expenses for each item can be added from expenses incurred last year.

What would be the cost per head this year- same as last year?

Thanks Dilshad

On Sun, Apr 23, 2017 at 5:57 PM, Santhosh Padmanabhan <santhosh.p...@gmail.com> wrote:

Folks,

  Thanks for attending the meeting! We had a fruitful discussion and we are going with keeping most aspects the same as last year - registration fee, route, logistics etc. The team leads have changed slightly. Please take note:

Website & Registrations: Shiva will lead with help from Susmitha, Sindhu, Anupama, Vidhya, Subhashini. Nikunj, Srini (RBR) and Vinay will help with web stuff. 

Breakfast/Catering: Ashok, Mani, Priya

Water Stops/AID station: Sharath, Srini V, Chandra

Social media, other media and awareness: Rahul, Ayesha, Shiva

Accounting: Srini I, Dilshad

Start/Finish Area: George

Music/Performances: Kanishka

Route Logistics: Mayank, Nanda, Srini P

Medical and Parking: Aishwarya, Satya

Freebie coordination/distribution: Kanchen and Laxmi

Overall Coordinators: Akhila, Asha and Santhosh.

The website is almost up! Only registration link has to be updated after interaction with Events High. Please review the website!! - http://anandayana.runnershigh.in

Request all respective leads to take a look at the tasks listed here - https://docs.google.com/spreadsheets/d/1u5vDCQybyRB2ykF5rj5QboVgTwAXEIyrD0AXKpzko2E/edit#gid=3

(NOTE: I have made a copy of last year's tasks to make it easier for this year.) 

Also, request all team leads to review the feedback and report from last year before planning/embarking on the tasks - 

Volunteer feedback - https://docs.google.com/spreadsheets/d/1GLa33wNx3wobEw35MVvM2nUKSrLHJQwV-me1gYfT-oU/edit#gid=1731764979

Participant feedback - https://docs.google.com/spreadsheets/d/1fj9vlxOuLgey--8P81vwpn0NRREB802bqzMdcmAzL9g/edit

Report of different areas - attached.

Thanks,
Santhosh.

[Santhosh Padmanabhan]

Hi Dilshad,

The estimated budget is up here - http://anandayana.runnershigh.in

Please work with Srini I to plan and collect/track expenses for this year.

Thanks,
Santhosh.

[Srinivas Iyer]

Thanks Santhosh 

Sent from Yahoo Mail on Android

   (NOTE: I have made a copy of last year's tasks to make it easier for this year.) 

  Also, request all team leads to review the feedback and report from last year before planning/embarking on the tasks - 

Volunteer feedback - https://docs.google.com/spre adsheets/d/1GLa33wNx3wobEw35MV vM2nUKSrLHJQwV-me1gYfT-oU/edit #gid=1731764979

Participant feedback - https://docs.google.com/spre adsheets/d/1fj9vlxOuLgey--8P81 vwpn0NRREB802bqzMdcmAzL9g/edit

To unsubscribe from this group and stop receiving emails from it, send an email to anandayanacoor...@googlegroups.com.

[Santhosh Padmanabhan]

Folks,

  Hope the respective leads have started work in the respective areas! We need to contact the other running groups right away before they make any other plans! Please do reach out. 

Thanks,
Santhosh.

On Sun, Apr 23, 2017 at 5:57 PM, Santhosh Padmanabhan <santhosh.p...@gmail.com> wrote:

Folks,

  Thanks for attending the meeting! We had a fruitful discussion and we are going with keeping most aspects the same as last year - registration fee, route, logistics etc. The team leads have changed slightly. Please take note:

Website & Registrations: Shiva will lead with help from Susmitha, Sindhu, Anupama, Vidhya, Subhashini. Nikunj, Srini (RBR) and Vinay will help with web stuff. 

Breakfast/Catering: Ashok, Mani, Priya

Water Stops/AID station: Sharath, Srini V, Chandra

Social media, other media and awareness: Rahul, Ayesha, Shiva

Accounting: Srini I, Dilshad

Start/Finish Area: George

Music/Performances: Kanishka

Route Logistics: Mayank, Nanda, Srini P

Medical and Parking: Aishwarya, Satya

Freebie coordination/distribution: Kanchen and Laxmi

Overall Coordinators: Akhila, Asha and Santhosh.

The website is almost up! Only registration link has to be updated after interaction with Events High. Please review the website!! - http://anandayana.runnershigh.in

Request all respective leads to take a look at the tasks listed here - https://docs.google.com/spreadsheets/d/1u5vDCQybyRB2ykF5rj5QboVgTwAXEIyrD0AXKpzko2E/edit#gid=3

(NOTE: I have made a copy of last year's tasks to make it easier for this year.) 

Also, request all team leads to review the feedback and report from last year before planning/embarking on the tasks - 

Volunteer feedback - https://docs.google.com/spreadsheets/d/1GLa33wNx3wobEw35MVvM2nUKSrLHJQwV-me1gYfT-oU/edit#gid=1731764979

Participant feedback - https://docs.google.com/spreadsheets/d/1fj9vlxOuLgey--8P81vwpn0NRREB802bqzMdcmAzL9g/edit

Report of different areas - attached.

Thanks,
Santhosh.

[Akhila U]

Teams, 

I had a look at the Task Force sheet and there has not been a single update from any team. We have about 25 volunteers so far and we can start assigning them - so request you all to review volunteer requirements and update it in the sheets (please highlight in blue so we know it has been updated) 

Do also look at the AY 2016 report (word doc shared by Santhosh on 21st Apr) to check if number of volunteers for your team needs to be changed from last year.

Regards,

Akhila

[Ashok Betraj]

Hu Akhila!

I and Priya had a meting on Sunday! These are the points!

 

1.       Priya will speak to Jyothi ( raghu) this week and get the contact details of the cook for millet based BF

2.       We will then call and negotiate the rates and the items

3.       We will check and see if the cook can himself get the plates and tumblers for the event. If not we will go to adamya chethana and get the plates and tumblers and spoons

4.       If admamya chetana we need to bring the plates and things one day in advance and have it all washed and dried. For this we need to visit Sneha care and speak to the father and the ladies who will help us

5.       We will organize the water from that side only as it is easy logistically!

6.       We need volunteers to manage the crowd

7.       We will also orgainse some eats for all the volunteers before the event begins as we will be the last to touch the breakfast

8.       We need to get the number of water cans required by aid station guys so that we order the same along with the ones for breakfast

9.       We will speak to father and get those ladies to help us in the post breakfast cleanup

10.   We will also need to set aside some money for the ladies who help in sneha care and some donation if in case we get the plates from admya chetana!

11.   We will review this again when we meet this Sunday at cubbon!

 

Regards

 

Ashok

 

 

 

From: anandaya...@googlegroups.com [mailto:anandaya...@googlegroups.com] On Behalf Of Akhila U

Sent: Monday, May 01, 2017 9:44 PM
To: Santhosh Padmanabhan

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[Mayank Sarawgi]

Hi Akhila,

Please provide me an access to the Task sheet. 

The following tasks are completed for the Route and Logistics group:

1. Route recce done. We have captured the entire route on a video and have shared it with Santhosh, Srini P and Nanda. 
2. We have identified certain areas on the route that needs work by a slush clearing team. We still do not have a slush clearing team. We request Santhosh to help us with it.
3. We have written to Virendraa from the Traffic Wardens in Bangalore. He has assured us of 4 traffic wardens for June 4.
4. We also have last year's letter that was sent to the Bangalore Police to obtain permission for the AY event. Since Chandra is out of country, I request Santhosh to help us regarding this. 

We also have a request for all the coaches at HSR, RBR, Whitefield and Jayanagar location. The Route Logistics team need the maximum number of volunteers as Marshall and Patrolling units. If the coaches at these locations can request runners to come forward as volunteers, it will be great. We need to ensure that runners feel safe on the AY route.

Thanks,   

Mayank

[Akhila U]

Thanks Ashok for the detailed update.

Can either you or Priya update the task sheet with the details and number of volunteers required.

Akhila

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[Akhila U]

Thank you Mayank... from what I remember you had about 44 volunteers last year (including slush clearing team).... do you need more than that this year?

Check you access to the sheet and update number of volunteers required.

We will start assigning volunteers from this Sunday.

Regards,

Akhila

[Ayesha Tabassum]

Hello all,

Ananda Yana listing has been carried in today's edition of Indulge, The New Indian Express, fyi.

Regards

Ayesha

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Ayesha Tabassum

Indulge

The New Indian Express

indulgexpress.com

Mobile: +91 9886896553

Twitter: aishatax

Stay fit! Stay calm!