IMPORT EMAILS

[kim...@ggg.com]

Hi I have 1,500 emails on my btinternet email account.

I can use the program from bt called btcom backup tool.

BUT what format should I use to import into forte agent

When I go to import in agent all I see is TXT , is that the only format that agent takes

Also if there is another way/program that can export them.

The BT BACKUP TOOL is not cheap

Many thanks

Kim

[Ralph Fox]

On Tue, 22 Aug 2023 09:19:57 +0100, kim...@ggg.com wrote:

> Hi I have 1,500 emails on my btinternet email account.
>
> I can use the program from bt called btcom backup tool.
>
> BUT what format should I use to import into forte agent
>
> When I go to import in agent all I see is TXT , is that the only format that agent takes

Agent imports MBOX format files.
Agent calls this format the "Unix Message format".

There are several different variants of the MBOX file format.
Agent should be able to successfully import messages from most MBOX
variants.


At Agent's import dialog at "File >> Import and Export >> Import Messages",
there are two choices for 'Files of type'
1) Text Files (*.txt)
2) All Files (*.*)
But either way, the file _must_ be an MBOX format file.


If you want to see the technical details of the import file format,
see this page in the Agent help file:
Help >> Index >> Importing, messages >> Import message File Format

> Also if there is another way/program that can export them.
>
> The BT BACKUP TOOL is not cheap

This could be a question for BT customers (which I am not one).


You can download emails from your BT Inbox into Agent, using the
following settings. But if you have emails in other folders on
the BT mail server, Agent will not get those other emails.

Host name: mail.btinternet.com
The server requires a secure connection: TICKED
Login Method: Simple username and password
Username: your email address including the @btinternet.com or @btopenworld.com part
Password: your btinternet or btopenworld password
Advanced settings:
'Use a non-standard POP3 port' should NOT be ticked
'Port' 995 (this should be automatically set to 995 by ticking 'The server requires a secure connection'.


If you need to download emails from your BT Inbox and other folders.
1. If you use Thunderbird and IMAP with BT, you will be able to
download emails from your BT Inbox and other folders into
Thunderbird.
2. There is a way to then get those emails from Thunderbird into
Agent.
This would be a lot cheaper than the BT BACKUP TOOL, but some more
work on your part.
Post back if you want to try this.


> Many thanks
>
> Kim
>


--
Kind regards
Ralph Fox

🦊

[kim...@ggg.com]

On Tue, 22 Aug 2023 22:32:23 +1200, Ralph Fox <-rf-nz-@-.invalid> wrote:

>On Tue, 22 Aug 2023 09:19:57 +0100, kim...@ggg.com wrote:
>
>> Hi I have 1,500 emails on my btinternet email account.
>>
>> I can use the program from bt called btcom backup tool.
>>
>> BUT what format should I use to import into forte agent
>>
>> When I go to import in agent all I see is TXT , is that the only format that agent takes
>

Thank you Ralph,

Thank you for getting back to me and very good detail.

Yes please I would like to do the Thunderbird way.

Kind Regards

Kim

[Ralph Fox]

A. For this to work, your BT email account must be accessible by
email applications. (Thunderbird is an email application.)
If you have a Basic email account only accessible by web browser,
you would need to pay BT £7.50/m for Premium Mail.

I do not know how BT.com Backup Tool works. It might have the
same restriction.


B. I will assume you do not have Thunderbird on your computer.
Thunderbird is an email program which can do both IMAP and POP3.
Forté Agent can do POP3 but not IMAP.
To download emails from more folders than your BT Inbox folder,
we will be using Thunderbird's IMAP capability.


C. The first thing to do is to download Thunderbird and install it.
* If you are running Windows 7 or later, download the latest
version 115.x.y of Thunderbird from
<https://www.thunderbird.net/en-GB/thunderbird/all/>
* If you are running Windows XP or Vista, download Thunderbird
version 52.9.1 from
<http://ftp.mozilla.org/pub/thunderbird/releases/52.9.1/win32/>


D. When you first start Thunderbird, Thunderbird will ask you to
set up your email account.

Enter the details for your BT email account and click 'Continue'.
screen-shot: <http://img4.imagetitan.com/img.php?image=26_nsm9ei_1__set-up-thunderbird-for-bt-interrnet.png>

If you entered your BT email address above, Thunderbird should
automatically find the correct settings.
screen-shot: <http://img4.imagetitan.com/img.php?image=26_nsm9ei_2__set-up-thunderbird-for-bt-interrnet.png>

Make sure that IMAP is selected above, not POP3.
Click 'Done'.

Thunderbird's folders pane should now show your BT email account
together with all your BT email folders under it. Similar to this.
screen-shot: <http://img4.imagetitan.com/img.php?image=26_nsm9ei_3__set-up-thunderbird-for-bt-interrnet.png>

IMPORTANT

When using IMAP, whatever you do to an email on your computer is
also done to the email on the server.

* If you delete an email in an email account folder where the
email account is using IMAP, the email is also deleted on
the email server.
* If you remove an email from an email account folder where
the email account is using IMAP, the email is also removed
from the folder on the email server.

This is quite different to an email account using POP3, like
what Agent uses.
Be careful that you do not do something which could lose emails
that you want to keep.


D. The next thing to do is to download all your BT emails into
Thunderbird.

For each folder in your BT email account in Thunderbird,

1. Right-click on the folder and select 'Properties'
screen-shot: <http://img4.imagetitan.com/img.php?image=26_nsm9ei_4__download-messages-into-thunderbird.png>

2. On the 'Retention Policy' tab, make sure 'Don't delete any
messages' is selected.
screen-shot: <http://img4.imagetitan.com/img.php?image=26_nsm9ei_5__download-messages-into-thunderbird.png>

3. On the 'Synchronisation' tab, make sure 'Select this folder
for offline use' is ticked and click 'Download Now'.
screen-shot: <http://img4.imagetitan.com/img.php?image=26_nsm9ei_6__download-messages-into-thunderbird.png>


E. As for getting these emails from Thunderbird into Agent.

Each email folder in Thunderbird will corresponds to two files on
your hard drive, a file with no extension and a file with a .msf
extension.

The file with no extension is an MBOX file which you can try to
import into Agent. The catch with IMAP is that Thunderbird IMAP
accounts (only) use a different MBOX format which is not 100%
compatible with importing into Agent. You can try to import the
MBOX file directly from an IMAP account into Agent and most emails
will import correctly, but a few emails may be cut off part way
through.

The way to get around this is:
1. Create a new folder inside "Local Folders". "Local Folders"
is a Thunderbird special account with no server.
2. _Copy_ the emails from the IMAP folder into the folder inside
"Local Folders".
*** IMPORTANT *** IMPORTANT *** IMPORTANT ***
Copy, don't move. If you _move_ the emails out of the IMAP
account the emails will also be removed on the server.
You don't want to burn your bridges yet, in case you need to
try or do something else.
************************************************************
3. Import the MBOX file for the folder inside "Local Folders".

The MBOX files for "Local Folders" and POP3 accounts can be
imported into Agent without the problem of some emails being cut
off part way through.


F. To find the two files for a folder so you can import the
one which is an MBOX file (the file with no extension).

1. Select the account itself in Thunderbird's folders pane and
click "Account settings" at right of the right-hand pane.

2. For "Local Folders", scroll down the Account Settings panel
to find what it says for "Local Directory".

For an IMAP account, select the Server Settings panel at
the left and then scroll down the Server Settings panel to
find what it says for "Local Directory".

3. If an email folder is directly under the account, the two
files will be directly inside the local directory.

Note: if the folder is empty then there may be no MBOX file.

4. Where there is a nested email folder, there will be a hard
drive folder with a .sbd extension and with the two files
inside it.


One final thing to be aware of. If you delete an email in
Thunderbird, don't compact the email folder in Thunderbird, and
then import the email folder's MBOX file into Agent, it is likely
that the deleted email will be imported into Agent as if it had
not been deleted.

[kim...@ggg.com]

WOW WOW WOW

Thank you so much Ralph

You have gone to so much detail and took a lot of your time to explain all of this to me.

VERY VERY grateful

I'm going away for our bank holiday till Wed August 31st 2023

So when I get back I will let you know how I get on with it all


Kind Regards

Kim

=========================================

[kim...@ggg.com]

Hi Ralph

All went well and got the mbox file.

BUT it took 23 hrs to download the emails from btinternet to Thunderbird

I have found the MBOX file and YES agent does import okay BUT had to stop it as there are OVER 376
THOUSAND EMAILS IN IT

So what I'm asking now is there any way I can just select 6 months inside Thai MBOX file

Then import to Agent


Many thanks for your time so far

Kim

===================================================

[Ralph Fox]

On Sat, 02 Sep 2023 15:43:08 +0100, kim...@ggg.com wrote:
> On Wed, 23 Aug 2023 21:57:05 +1200, Ralph Fox <-rf-nz-@-.invalid> wrote:
>
>> 1. Create a new folder inside "Local Folders". "Local Folders"
>> is a Thunderbird special account with no server.
>> 2. _Copy_ the emails from the IMAP folder into the folder inside
>> "Local Folders".
>> *** IMPORTANT *** IMPORTANT *** IMPORTANT ***
>> Copy, don't move. If you _move_ the emails out of the IMAP
>> account the emails will also be removed on the server.
>> You don't want to burn your bridges yet, in case you need to
>> try or do something else.
>> ************************************************************
>> 3. Import the MBOX file for the folder inside "Local Folders".
>
>

> I have found the MBOX file and YES agent does import okay BUT had to stop it as there are OVER 376
> THOUSAND EMAILS IN IT
>
> So what I'm asking now is there any way I can just select 6 months inside Thai MBOX file
>
> Then import to Agent

Copy only 6 months of emails into the folder inside "Local Folders".


--
Kind regards
Ralph
🦊

[kim...@ggg.com]

On Sun, 03 Sep 2023 10:17:32 +1200, Ralph Fox <-rf-nz-@-.invalid> wrote:
>
>Copy only 6 months of emails into the folder inside "Local Folders".

Thank you Ralph.

Done that BUT when I click get new emails it STILL keeps trying to download ALL 374,000 emails

Is there any way I can tell agent to update so it sees that it has downloaded all those emails and
only download most up to date ones ?

Kim

[kim...@ggg.com]

On Sun, 03 Sep 2023 10:17:32 +1200, Ralph Fox <-rf-nz-@-.invalid> wrote:
>
>Copy only 6 months of emails into the folder inside "Local Folders".

[kim...@ggg.com]

On Sun, 03 Sep 2023 10:17:32 +1200, Ralph Fox <-rf-nz-@-.invalid> wrote:
>
>Copy only 6 months of emails into the folder inside "Local Folders".

[kim...@ggg.com]