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Renaming rules in Quicken
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Gary
Feb 5, 2016, 1:48:36 PM2/5/16
to
Is there a way to enter a renaming rule in Quicken that renames Payees
using information from the transaction's memo field, or can renaming
rules only rename the Payee field using the information from the
downloaded transaction's payee field?
using information from the transaction's memo field, or can renaming
rules only rename the Payee field using the information from the
downloaded transaction's payee field?
danbrown
Feb 5, 2016, 5:51:32 PM2/5/16
to
John Pollard
Feb 6, 2016, 10:14:07 AM2/6/16
to
"Gary" wrote
--------------------------------------------------------
In current Quicken versions, no special option is necessary for that to
occur.
Quicken always examines the combination of downloaded-payee and
downloaded-memo (basically, the downloaded memo is suffixed to the
downloaded payee, creating one long field) to compare to the payee specified
in your renaming rules.
In current Quicken versions, no special option is necessary for that to
occur.
Quicken always examines the combination of downloaded-payee and
downloaded-memo (basically, the downloaded memo is suffixed to the
downloaded payee, creating one long field) to compare to the payee specified
in your renaming rules.
Gary
Feb 11, 2016, 10:22:30 AM2/11/16
to
give me a broader perspective on how I can create renaming rules that
could take advantage of that information? I am experiencing my banking
accounts (at a Credit Union) coming up with many erroneous payees that
I would like to create renaming rules to correct. I have the Q2015
User Guide, but it doesn't seem to present even a small fraction of
what you kow.
John Pollard
Feb 12, 2016, 9:11:07 AM2/12/16
to
"Gary" wrote
Thank you. Is there some reference that I could look at that would
give me a broader perspective on how I can create renaming rules that
could take advantage of that information? I am experiencing my banking
accounts (at a Credit Union) coming up with many erroneous payees that
I would like to create renaming rules to correct. I have the Q2015
User Guide, but it doesn't seem to present even a small fraction of
what you kow.
-----------------------------------------------------------
I don't have much knowledge of other sources of Quicken info.
But Quicken Help is often a good source.
When you bring up the Renaming Rules dialog, there is a yellow button with a
question mark in the middle in the lower left; click that button to see
quite a few Help articles on renaming rules.
Thank you. Is there some reference that I could look at that would
give me a broader perspective on how I can create renaming rules that
could take advantage of that information? I am experiencing my banking
accounts (at a Credit Union) coming up with many erroneous payees that
I would like to create renaming rules to correct. I have the Q2015
User Guide, but it doesn't seem to present even a small fraction of
what you kow.
I don't have much knowledge of other sources of Quicken info.
But Quicken Help is often a good source.
When you bring up the Renaming Rules dialog, there is a yellow button with a
question mark in the middle in the lower left; click that button to see
quite a few Help articles on renaming rules.
logcabi...@gmail.com
Jun 16, 2017, 9:50:40 AM6/16/17
to
Gary
Jun 17, 2017, 10:19:18 AM6/17/17
to
I have found that most credit unions, banks, etc., are doing a
less-than-adequate job communicating back to their clients the details
of transactions. I have tried to change myself and am entering my
transactions manually when they happen. Then, when I do an update,
Quicken is able to do a better job matching with the already entered
ones.
John Pollard
Jun 17, 2017, 11:09:53 AM6/17/17
to
"Gary" wrote
I never figured it out.
I have found that most credit unions, banks, etc., are doing a
less-than-adequate job communicating back to their clients the details
of transactions. I have tried to change myself and am entering my
transactions manually when they happen. Then, when I do an update,
Quicken is able to do a better job matching with the already entered
ones.
-------------------------------------------------------------------
You have found the most reliable way to get accurate payee names: manually
enter the transaction, with the correct payee name, before you download;
then Match the downloaded transaction to the transaction you manually
entered.
But as I noted when you first asked the question (and as Quicken Help
clearly states), Quicken is already designed to use the contents of the
downloaded Memo field (in conjunction with the contents of the downloaded
Payee field) to rename payees.
What I forgot to mention (even after danbrown mentioned it in this
discussion) is that in order to have Quicken rename based on the combination
of downloaded Payee and downloaded Memo, you must select the renaming
option, "If payee contains".
If, instead, you select the option, "If Quicken name is", Quicken will look
in a data base of merchant names that it maintains (after it looks at all
your other renaming rules) to see if your rename text "exactly matches" a
merchant name stored in that database.
Banks are not obliged to, nor are most willing to, take on significant added
costs to satisfy the needs of the small percentage of the customers who use
Quicken.
Having said that, I have no problem (that renaming could address) getting
correct payee names for my downloaded transactions (though my only credit
union transactions are interest income transactions - and none of my
downloaded transactions have anything useful in the downloaded Memo field).
Here's an example of the downloaded payee from my bank for a purchase at
Subway, CHECKARD 0608 SUBWAY: Quicken uses my renaming rule to give me a
Quicken Payee name of "Subway". [Note that the downloaded payee name field
has a max size of 32 characters, where the Quicken Payee name field has a
max size of 64 characters.]
I never figured it out.
I have found that most credit unions, banks, etc., are doing a
less-than-adequate job communicating back to their clients the details
of transactions. I have tried to change myself and am entering my
transactions manually when they happen. Then, when I do an update,
Quicken is able to do a better job matching with the already entered
ones.
You have found the most reliable way to get accurate payee names: manually
enter the transaction, with the correct payee name, before you download;
then Match the downloaded transaction to the transaction you manually
entered.
But as I noted when you first asked the question (and as Quicken Help
clearly states), Quicken is already designed to use the contents of the
downloaded Memo field (in conjunction with the contents of the downloaded
Payee field) to rename payees.
What I forgot to mention (even after danbrown mentioned it in this
discussion) is that in order to have Quicken rename based on the combination
of downloaded Payee and downloaded Memo, you must select the renaming
option, "If payee contains".
If, instead, you select the option, "If Quicken name is", Quicken will look
in a data base of merchant names that it maintains (after it looks at all
your other renaming rules) to see if your rename text "exactly matches" a
merchant name stored in that database.
Banks are not obliged to, nor are most willing to, take on significant added
costs to satisfy the needs of the small percentage of the customers who use
Quicken.
Having said that, I have no problem (that renaming could address) getting
correct payee names for my downloaded transactions (though my only credit
union transactions are interest income transactions - and none of my
downloaded transactions have anything useful in the downloaded Memo field).
Here's an example of the downloaded payee from my bank for a purchase at
Subway, CHECKARD 0608 SUBWAY: Quicken uses my renaming rule to give me a
Quicken Payee name of "Subway". [Note that the downloaded payee name field
has a max size of 32 characters, where the Quicken Payee name field has a
max size of 64 characters.]
John Pollard
Jun 17, 2017, 11:24:01 AM6/17/17
to
"John Pollard"
wrote -------------------------------------------------------------------
If, instead, you select the option, "If Quicken name is", Quicken will look
in a data base of merchant names that it maintains (after it looks at all
your other renaming rules) to see if your rename text "exactly matches" a
merchant name stored in that database.
-----------------------------------------------------------
That information came from Quicken Help.
I have since found an old discussion in the Quicken Community on the subject
of problems with renaming
(https://getsatisfaction.com/quickencommunity/topics/renaming-rules-not-working),
and that discussion includes some posts by a Quicken employee, Quicken Jeff.
In one of Quicken Jeff's posts in that discussion, he clarifies the use of
the "Quicken name" option. You might want to read the entire discussion, but
especially the post on how Quicken uses the "Quicken name" rename option.
wrote -------------------------------------------------------------------
If, instead, you select the option, "If Quicken name is", Quicken will look
in a data base of merchant names that it maintains (after it looks at all
your other renaming rules) to see if your rename text "exactly matches" a
merchant name stored in that database.
That information came from Quicken Help.
I have since found an old discussion in the Quicken Community on the subject
of problems with renaming
(https://getsatisfaction.com/quickencommunity/topics/renaming-rules-not-working),
and that discussion includes some posts by a Quicken employee, Quicken Jeff.
In one of Quicken Jeff's posts in that discussion, he clarifies the use of
the "Quicken name" option. You might want to read the entire discussion, but
especially the post on how Quicken uses the "Quicken name" rename option.
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