FW: Use of Village Hall Kitchen? and toilet lights please :)

[Pauline Elliott]

For information....

-----Original Message-----
From: Larry Winger [mailto:larry....@btinternet.com]
Sent: 13 March 2014 22:54
To: Pauline Elliott
Subject: Re: Use of Village Hall Kitchen? and toilet lights please :)

Hi back Pauline,

Thanks for getting back to me . . . no, sadly the kitchen really wasn't
clean, and last week there were similar drippings over the cooker
top/burners, which I'd cleaned up last Thursday morning, so it really wasn't
spotless then either. This week the counter top in the middle was quite a
mess (I was not the only one to be surprised at the state of it), and same
drippings over the cooker. The kitchen fan over the cooker was also left
on. Part of my duties are to check that the kitchen and cooker are in a
suitably appropriate hygienic state for vulnerable adult service (Luncheon
Club on Thursday), so this is why I have to be as scrupulous as I can be.

No, the Cubs and Scouts hire only the main hall, which obviously includes
the foyer and toilets, and they should not have free run throughout the
place. They definitely should not be in the New Hall at all, and not the
kitchen of course. As I say, since cleaning is now my volunteer duty,
keeping these spaces ready for the next user group is important, and anyway,
sometimes there might be meetings in the New Hall while the Cubs/Scouts are
occupying the Main Hall.

Okay, no problem, I was able to clean the kitchen up in a timely manner in
both instances, and I'm glad we have this clarified. So we'll just let this
matter slide, shall we, and you'll endeavour to keep the activity restricted
to the Main Hall and foyer only, right? Or if you want to use the kitchen,
you'll book it with me, of course, and maybe we can negotiate some price
which reflects usage, dependent on an agreement on how clean it would be
left. As I mentioned, the trustees expect to be considering hire rates at
our next meeting, and I will try to investigate how we can be fair to every
user group.

Just so you know, the regular session hire fee for the Main Hall should be
£20, but over the course of a full 12 week term (as for last autumn's term),
we have charged a flat rate of £150, or basically £12.5 per session, so we
have been doing the best we can to support the Cubs and Scouts.

Many thanks,
Larry
www.AllendaleVillageHall.org.uk


On 13 Mar 2014, at 21:38, Pauline Elliott <pauline...@btconnect.com>
wrote:

> Hi Larry
> I thought I'd checked both toilets before leaving and locking up on
> Tuesday but if not I apologise.
> We did use the kitchen on Tuesday night this week and last -I didn't
> realise there was an additional charge I thought we booked the whole
> hall. If there is to a charge levied we won't use it again, we can't
> afford any additional costs.
> I'm very confused by any mess though - I know last week it was
> spotless when we left and I would have expected the same this week.
> Thanks for tying the curtains back out of harms way.
> Pauline
>
> -----Original Message-----
> From: Larry Winger [mailto:larry....@btinternet.com]
> Sent: 12 March 2014 10:05
> To: Pauline Elliott; JULIE HUMES
> Cc: allen-valleys-c...@googlegroups.com; mi...@1me.net;
> 'Ian Baker'
> Subject: Use of Village Hall Kitchen? and toilet lights please :)
>
> Hi Cubs, Scouts, and Youth Project folks,
>
> A gentle query please . . . I found what looked like ?pancake mix
> drippings over the cooker this morning, and the counters had not been
cleaned, plus
> there was dry mud stuff from shoes on the kitchen floor. It was an
> unexpected 20min of volunteer time to clean the kitchen up for the
> next user group, and my time is tightly constrained. Does anyone have
> any usage to relate to me please? The kitchen was in a similar sort
> of state last Thursday morning, so perhaps this has happened twice in
> succession? Only it was clean at the end of the day on Tuesday yesterday.
>
> And I don't have anyone booked to be in the kitchen, so really I'm
> trying to figure this out. Use of the kitchen carries a £25 session hire
fee, in
> addition to any other hire fee user groups may be paying. As always,
> this fee is subject to negotiation and trustees' decisions, of course,
> but we are aiming to look at revised hire rates (our first
> consideration since
> 2011) at the end of this month, so I am earnestly trying to identify
usage.
>
> Also, and again a gentle reminder . . . both toilet lights/fans were
> running all night, so if user groups can be diligent on checking that
> these things are off when they leave, it would be very much appreciated.
>
> As always, do let me know if there are any challenges and issues you
> all might be facing and I will do my best promptly to rectify . . .
>
> all best wishes
> Larry
> www.AllendaleVillageHall.org.uk
>
>
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