Summer OASIS fixes, issues, and Discipline Tracking vs Incident Management

[Robin Gage]

The summer season of reporting is upon us. State reporting can be an intimidating and complicated process, but each report you do brings the opportunity to make the next report easier. If you can keep notes and make yourself reminders on the types of things you are doing now, it will make next year’s report that much easier.

 

Kyle, Brandon, and I just met with our state reporting contact at PowerSchool to discuss some of the changes needed for the Summer OASIS. I am pleased that we got some changes to the report made ahead of time, but some new and old issues won’t be resolved in time for this year’s report. Here are the highlights.

 

Kyle or Brandon, please let me know if I’ve missed anything or gotten something wrong.

 

• The Carl Perkins page will be updated to remove the ‘Tech Prep 1’ and ‘Tech Prep 2’ fields to reflect new Carl Perkins reporting requirements. This update is scheduled to be released on June 21.
  
• When creating a TSA/RPC record, you will be able to type in the course name to populate the course number, just like you can do when creating sections. This is also scheduled for the June 21 update.
  
• There needs to be a blank option for the APS Eligibility Level. This will allow you to use this page to record dates for 9^th and 10^th graders without setting the Eligibility Level to 0, which is currently only used for 11^th and 12^th graders.
  
• There are a few other things that need to be fixed on the Summer OASIS that will not make the June 21 update and may need to be fixed by hand.
• AK Reads data fields are being reported for students outside of grades K-3^rd. I suggest clearing this from the report output and leaving the data in PowerSchool as it is.
• First year in 9^th grade, if left blank, will not report correctly if the student in 9^th grade first enrolled in January 2025. The best way to fix this is to set First year in 9^th grade by hand.
• If the Active Duty Parent/Guardian option ‘Yes, this student has a parent/guardian in the US Armed Forces but is not on active duty’, the value ‘U’ is reported and will generate an error. See attached for how this should be translated for reporting. You’ll need to fix this by hand.
• If you enter a graduation date on the Compliance > School page, it will override the exit date from the School Enrollment page. This should not override the exit date. You can fix this by hand in the report or change where you keep the graduation date.

 

If you made it this far, congratulations! One last thing. Our contact with PowerSchool informed us that a district in Alaska expressed interest in using ‘Incident Management’. She gave us a demonstration of how it works and how it could be used to collect suspension data. The consensus between Kyle, Brandon, and me was that Discipline Tracking does a good enough job of tracking and reporting suspensions that it does not need to be replaced. Incident Management is a more comprehensive, but also a much more complicated way to track many different kinds of incidents in a school. Unless the state decides to collect more data on suspensions and other incidents in schools, we don’t see a need to move away from Discipline Tracking.

 

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Robin Gage

907-318-6586

PowerSchool Admin
Galena City School District