Embrace

[Nathan McArthur]

Hi all,

So I have been working with Embrace and PS for a bit now, and I think I have gotten into the weeds. LOL. I wanted to share some videos I made, mainly to remind myself how to do this in case it fails tonight. But this is what PS Special Programs says is the right way to do things. 

I know Brandon has been all over this, too, so if there are other methods, I'd be curious to hear what we're being told from the Embrace and/or PS side of things. 

The total length of both videos is about 12 minutes. Requires a Windows OS device. 

Part 1 and Part 2

[Brandon Shilson]

Hey Nathan,

That's a great tutorial on using the Data Export tool. You may run into an issue with the name of the files being exported as they will contain '/'s from the date setting (This happened to me). I updated the filename to using the following code which uses hyphens rather than a slash in the date:

FirstName +'_'+ LastName +'_'+ ID +'_' + RIGHTSTRING(CHARACTER(MeetingDate),4)+'-'+LEFTSTRING(CHARACTER(MeetingDate),2) +'-'+ SubString(CHARACTER(MeetingDate),4,2)+'_ESER'

My notes from the data export tool it's good but missing a few things I wanted:

1. It only exported powerschool forms. No attached documents (signed sheets etc...)

2. There is not an option to export uploaded files (Scanned IEP's etc..)

3. You have to set-up and run a separate export for each form type you want to export.

If you are looking to get the latest powerschool IEP and ESER document into Embrace this will work.

My Consulting Hat here:

I have also been working on this issue and have found a process to export a full archive from PowerSchool Special Programs, a folder for each student with all documents (PowerSchool forms, attachments, and uploads).

I have also been able to package an upload for Embrace for active students with those same documents (or a subset if you only wanted a fews years of information brought into Embrace). These files will go into the student "View/Upload Files" area.

This process has many steps using a few different tools. I would be happy to work with districts if they required this type of support. Please email bra...@computerhands.com for more information.

Cheers

Brandon

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Sincerely,

Brandon Shilson
Student Information System Consultant
Lower Yukon School District
cell: 613-451-7700

zoom: 907-531-2515

Submit LYSD Record Requests to: https://lysdak.scriborder.com/