Clarification about date of birth in HRMS.

[Shiva Kumar B S]

 

Dear/ Sir,

           My colleague date of birth is wrongly entered in HRMS.  How to change date of birth in HRMS

[Dr. Prashanth C.]

Sir,

Follow the below procedure to change DOB of an employee.

1. Go to 'Problem/Query/Request' => 'Request for Change OF DOB DOJ DOI Gender' module
2. Enter the KGID Number of the employee and hit the 'Get' button
3. Select the 'Date of Birth' radio button and you can now edit the Date of Birth
4. Enter correct Date of Birth under 'Update Date of Birth' field
5. Fill in the appropriate 'Reason For Change' in the corresponding field
6. Click on the 'Request for Change' button

A new request for changing DOB will be added and the same will be listed below. Note that this request will not be processed unless a valid document scan is uploaded in proof to this request. You can scan the first page of Service Register (where the employee DOB is entered), take a printout of it, attest it by your Drawing Officer and again scan the attested copy and upload it using the 'Upload Scanned Document' option available for this request.

The uploaded document will be reviewed by your Head of Department and request will be processed to change the DOB if the uploaded document proof is valid.

IMPORTANT: Please note that request to change DOB of an employee can be given ONLY ONCE in HRMS. Once DOB is changed, you cannot change or edit it second time. So, be very sure before raising a request for change in DOB.

Dr. Prashanth C.

[Shiva Kumar B S]

Thank you for your kind sages ion.

                           with regards

                             Shivakumar

 

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