CASE STUDY : Promotion Arrears

[Dr. Prashanth C.]

PREAMBLE: Assistant Director got promoted as Deputy Director, gets relieved from Zilla Panchayat on 04-12-2011 and reports to State Sector on 05-12-2011. Should draw his Salary and Promotion Arrears in HRMS.

In this case, we need to follow the below steps in HRMS:

1. Draw salary in HRMS from ZP for the period 01-12-2011 to 04-12-2011
2. Transfer Out from HRMS, ZP
3. Transfer In at HRMS, State Sector
4. Draw Partial Pay in HRMS for the period 05-12-2011 to 31-12-2011 as Asst. Director
5. Sanction Promotion in HRMS from AD to DD after receipt of PaySlip from AG
6. Draw Promotion Arrears from 05-12-2011 to 31-12-2011

But, the ZP DDO had Transferred Out without drawing salary for the period 01-12-2011 to 04-12-2011. Since there is no other go, we Transferred In. So now, we have the following tasks to be done:

1. Get a Non-Drawal Certificate from ZP DDO for the period 01-12-2011 to 04-12-2011
2. Draw regular Salary for the month of Dec 2011
3. Sanction Promotion from AD to DD after receipt of PaySlip from AG
4. Draw Promotion Arrears from 05-12-2011 to 31-12-2011

First, we managed to get the Non-Drawal Certificate from ZP DDO. Modified Attendance Register to update Unpaid Days as 31 for the month of Dec 2011. Generated regular Salary for the month of Dec 2011 and submitted the bill along with the Non-Drawal Certificate to State Huzur Treasury. The bill was honored.

We received PaySlip from AG, with Promotion Increment sanctioned with effect from 05-12-2011. Next:


1) Sanctioning Promotion from AD to DD

1. Go to Promotions => Promotion module
2. Enter the KGID No. and hit Get button
3. Select Promotion Type as Normal Promotion
4. Opt New Cadre as DEPUTY DIRECTOR
5. Choose Scale Category as STATE
6. Pick New Group as A
7. Select appropriate pay scale under New Pay Scale
8. Enter correct Next Increment Date
9. Key in New Basic as mentioned in AG PaySlip
10. Type Effective Date as 05-12-2011
11. Provide accurate GO No. and GO Date
12. Hit the Save button and approve the record

2) Draw Promotion Arrears

1. Go to Arrears => Generate Arrears module
2. Enter KGID Number and hit the Get button
3. Select Arrear Type as PROMOTION and click Get Details button
4. Promotion Details will be displayed below
5. Select the checkbox of Promotion Details and push the Generate Arrear button
6. Go to Arrears => Arrear Report Before Approval (other than DA) module
7. Select From Month and To Month as December 2011
8. Pick appropriate Hoa, Establishment No, To Establishment NO
9. Opt PROMOTION under Arrear For drop-down list and hit the View Report button
10. Verify the Report for correctness
11. Go to Arrears => Approve All Arrears bills module
12. Enter all particulars and select PROMOTION under Arrears For list and click Get button
13. Approve the Arrears Bill
14. Go to Arrears => Arrears Report After Approval (Other than DA) module
15. Enter all particulars and hit the View Report button and print
16. Do not forget to print PT/NPS if applicable from Arrears => Annexures (PT,NPS) module

Submit the Arrears Bill to Treasury along with necessary enclosures.

Dr. Prashanth C.

[Sateesh Mannapur]

Thanks, Dr.Prashanth for all the details you have provided, definately it wil be of help to all of us in future ref.

One more thing prashanth, all these mails we may delete one or the other time, so please let every one know that all these discussions they can access it in GOOGLE GROUP HOME PAGE. If you give this details we can refer for any problem. It will be like Encyclopedia.

Bye

sateesh

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[Dr. Deepak J.N]

How to draw arrears for time bound increment? I completed 10 yrs in dept on 26-02-2009 and i was due for time bound increment from Feb-2009. For some reason(or for obvious reason) the sanction was delayed . i've now been sanctioned the time bound increment and i've to draw the arrears from feb-2009 to jan-2012, is there a provision for this in HRMS?

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Dr. DEEPAK, J. N

PhD Scholar.,
Dept. of Veterinary Pathology
Veterinary College,

Hebbal, Bangalore-560024
email: drdee...@gmail.com
Phone: +91-9448251094

[Dr. Prashanth C.]

Sir,

All the discussions are stored in the Google Group Archive forever.

The link to the AHVS, Karnataka - HRMS Users Community is available in the footer of all the mails generated from this Group.

Anyways, here is the link to read all these conversations online: http://groups.google.com/group/ahvs-hrms

Dr. Prashanth C.