Stopping Paybill for an Employee

[Dr. Prashanth C.]

Dear Friends,

Sometimes, we would want to stop paybill for an employee for some reason. Personally, I was just editing the Payroll => Attendance Register to make the number of working days of that employee as 0 (zero). Though this shows PAY HELD OVER in the paybill for that employee, it isn't the correct procedure to stop paybill. We will not be able to generate paybill for employees whose attendance is edited to 0 (zero) and approved.

So, what is the correct procedure to stop paybill for an employee? Here it goes:

1. Generate draft paybill for all the employees in the establishment.
2. Once draft paybill is generated, go to Payroll => Approve Draft Paybill
3. Before approving draft paybill, we should stop paybill for employee(s)
4. Select appropriate Month and Year from the drop-down list
5. Check the Stop Paybill radio button
6. Pick the correct Head of Account
7. Enter KGID No. of the employee whose paybill is to be stopped and press Get button
8. The draft bill will appear in the tabulated list available below
9. Review the details and enter appropriate Reason for Stopping Paybill (whatever text entered here will be shown in the Final Paybill, so type carefully)
10. Now, hit the Stop Paybill button available at the bottom of the list
11. System throws an alert Are you sure want to Stop?
12. Click OK in the alert box and the paybill will be stopped for that employee
13. Follow the same procedure to stop paybill for more than one employee
14. Further, approve draft bill for the remaining employees as usual to draw their salaries

Later when you want to draw the stopped salary for the employee, go to Payroll => Regenerate DraftPaybill and generate paybill for the employee for which month his salary was stopped earlier. Now, the regenerated paybill will only have the employees for whom salary was stopped earlier.

Dr. Prashanth C.

[Chidananda Belliappa]

dear Dr,
            Thanks for your valuable information. Can you guide to generate transfer grant ?

[Sateesh Mannapur]

I think they are working on it. once it starts we may get the splash message on our home page. Any way we have split salary in arrears column for waiting period salary. they have already told about it.

bye

sateesh 

On Tue, Sep 27, 2011 at 10:34 PM, Chidananda Belliappa <chida.b...@gmail.com> wrote:

dear Dr,
            Thanks for your valuable information. Can you guide to generate transfer grant ?

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[Mahesh BK. Dr]

[Srilaxmi Bhat]

[Prashanth]

Madam, please check the approved final paybill to see if the salary for those employees is showing as PAY HELD OVER. If so, please go to regenerate draft paybill option and generate paybill for only those employees whose pay was earlier held. Do not use the All option to generate paybill, but use individual employee name. Also, check for attendance register if these employees have correct working number of days for the month for which paybill is to be generated.

If everything else was done right, paybill should be generated without any problem.

Thank you.

--
Prashanth
http://pacchiee.blogspot.in

Sent from Lava iris502

[Srilaxmi Bhat]

Thank u so much for the advise sir,I cheked the attendance regester and modified the working days as 31.(earlier it was showing as 0).in the approved final pay bill the salary for these employees is showing as PAY HELD OVER.but still after generating the pay bill it is showing blank(0).

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[Srilaxmi Bhat]

sir,

 when we held up the pay by making attendance as 0,the same will be regenerated in the next month, even after modifying the attendance. whether the same rule applies in this case also?

[Prashanth]

Mam, held over pay shall be generated again by regenerating the draft paybill for those employees whose pay was held over. It is that simple. If attendance is right and still paybill draft shows zero, there may be something else you need to check for. Or, may be generate the paybill after 31st of this month.

If problem still persists, it is strongly recommended to escalate the issue to your concerned Nodal Officer for HRMS as undue delay would add to financial burden of concerned employees.

[Srilaxmi Bhat]

Sir,

      would you please take the pains of ,checking the details of our establishment as to,whether there is any problem in generating the salary of Sri.Shivakumar Sheristedar and Sri.Basayya Peon in establishment no2 and Smt . Salomi Peon in Establishment no.4.

                Our DDO CODE is 3600AJ0007 and p.w.cheeninidhi555+.

        almost daily 2-3 emails we are sending to our noddle officer,but there is no reply,even they are not answering to phone.

--

[Prashanth]

Madam, everything looks fine but the draft paybill is not getting
generated. I think you need to wait for the completion of October
month and then try regenerating draft paybill for October in November
month. Otherwise, you have no way out of this issue other than getting
hold of your nodal officer.

Out of curiosity, I was just checking the User Manual of HRMS.
Interesting thing is that they have given the procedure for stopping
salary (similar to what you have done) but haven't documented anywhere
as to how to regenerate the held over pay. They should have at least
documented it somewhere so that we will be kept informed.

Lets wait for completion of month end maintenance of HRMS application
and then try generating draft paybill.

Thank you.

--
Prashanth.
+919845003672
http://pacchiee.blogspot.in

[Srilaxmi Bhat]

Thanku so much sir.

[Srilaxmi Bhat]

Sir,
This is Srilaxmi, Sheristedar from Prl. Sr. Civil Judge & CJM
Court, Raichur. As per your advice stopped pay bill was generated
after 31st. But still there is a problem will you please take the
trouble of solving the same.

In the establishment of Prl. sr. Civil Judge & CJM Raichur DDO
Code 3600AJ0007 Password cheeninidhi555+.

Pay of Sri.Shivakumar Sheristedar (KGID No. 1101930) is held
up for the month of October for Adding PP-SFN. The allowance was
sanctioned to the employee in 1997 when he was working as Typist in
Manvi. The same was wrongly entered as Special Allowance.

Though the Special Allowance is deleted PP-SFN is not added
inspite of approving the same in pay roll -----> employees specific
allowances --->PP-SFN it is showing in the unapproved list of employee
but in the draft bill it is not displaying.

[Prashanth]

Thanks for writing. Please go to unapproval screen and approve the SNF for the concerned employee. Then regenerate the draft paybill. It should be alright.

What about the paybill of employees of Est 4? Is it generated now?

--
Prashanth
http://pacchiee.blogspot.in

Sent from Lava iris502

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[Srilaxmi Bhat]

Pay bill of employee at establishment number 4 was generated and
submitted to treasury.

Thanks for advice.

[Srilaxmi Bhat]

Sir, sorry to trouble you again.

Whether it is necessary to enter Personal Pay SFN in the Service
Register Module in order to get it in the pay bill. In case of
Shivakumar, Sheristedar the SFN was sanctioned in 1997 when he was
working as Typist in Manvi court.

But, while entering in HRMS the same was wrongly entered as
special allowance in 2012. Now, in order to make correction of the
same we have deleted the special allowance and added personal pay SFN.
Though it is showing in unapproval list but it is not added in the pay
bill.

In the service register module it is not taking the new entry
stating the reason that the employee has crossed the reproductive age.
In this respect atleast 100 e-mails were sent to our Nodal Officer.
But it yeilded no results.

Kindly solve the problem.

[Prashanth]

Madam, I see that you have added Personal Pay - SFN with effect from
01/10/2015. It is already approved and nothing much needs to be done.
There is a draft paybill regeneration request pending. Please wait for
it to complete and then see if SFN is being added in the draft

paybill.

Thank you.

--
Prashanth.

http://pacchiee.blogspot.in

[Srilaxmi Bhat]

PP-SFN amount is not added in salary but arrears generated successfully.

http://pacchiee.blogspot.in

[Srilaxmi Bhat]

in the establishment of Prl.Senior Civil Judge & CJM Raichur (DDO Code 3600AJ0007) ( Pass word :putta555+)  we have to initiate promotion details of Sri Patil Veeranagouda S Addl Senior Civil Judge & JMFC-I, Raichur (K.G.I.D. No.2287248)

The officer is promoted as Senior Civil Judge as per high court notification No.GOB(I) 2/15 dated:30/11/2015 and took charge of this post on 03/12/2015 now the AG slip is also received vide No JUD 00966/GE13/J5/1714 dated:15/03/2016 

But when we tried to fix the pay of officer under promotion manual ofter selecting the scale type as judicial the pay scale was not opened and message displayed as  "command text property has not been initiated "  with out selecting pay scale how can we draw the salary of the officer and how can we fix the pay

   kindly solve the problem

[Prashanth]

Hello Madam,

Thanks for writing.

I understand your problem. This is a bit tricky and very simple to
solve. Here is how you can solve it:

Once you come to the "Scale Category", DON'T SELECT "JUDICIAL" option
first. First select "State" option and wait for the State pay scales
to load. Then select "Judicial" and then the Judicial pay scales will
be loaded.

This is probably an internal error, which the programmers should look
in to. However, since we don't have the control or contact to get it
done, this is the workaround. Hope this helps. Please update us
whether you were able to resolve this issue as per the solution
mentioned above.

Thank you.

--
Prashanth.

[Srilaxmi Bhat]

THANK U SO MUCH PRASHANTH SIR,

      my problem is solved.i have sent the request for promotion to HOD.thanks for the advise.yesterday i worried a lot because of this problem.it is the promotion entry of our boss.there was much pressure from his side.now i am free.thank u so much for ur advise.

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[Prashanth]

Madam, I am glad that the problem is solved. Thanks for sharing the problem in this forum.

[Srilaxmi Bhat]

In the establishment of 3600AJ0007 in case of Sri. Patil Veeranagouda S Addl Sr. Civil Judge & JMFC-I, Raichur (KGID No. 2287248) the officer was sanctioned annual increment pertaining to the year 2015 w.e.f. 01.11.2015 vide A.G. slip No. JUD00966/GE13/J5/1714, Dt: 15.03.2016.

The officer has drawn salary for the month of November as on 30.11.2015 in the old basic pay.  Accordingly SLS of the officer was also drawn in the old basic pay in the month of November only (surrender date of E.L. from 15.11.2015 to 29.11.2015). 

As the A.G. slip pertaining to annual increment received in the month of March, arrears of increment is drawn.  In this arrears bill only arrears amount relating to salary is existing. 

   Therefore, it is requested to kindly guide as to how to generate increment arrears pertaining to the SLS of the officer.

On Sat, Mar 26, 2016 at 2:28 PM, Prashanth <pacc...@gmail.com> wrote:

Madam, I am glad that the problem is solved. Thanks for sharing the problem in this forum.

--

[Prashanth]

You may select arrears type as 'ALL' and check the draft.<div
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[Srilaxmi Bhat]

thanks.if delay filing fee is imposed under sec.234E of Income Tax act,for late filing of form 24Q of TDS Quarterly returns.what are the remedies to wave off the same?whether the problem can be solved by filing any revised statement?

[Prashanth]

Madam, it is the responsibility of the drawing officer to file TDS on time. If already fine is imposed, have to pay it. You can also ignore it and take a chance to see if they leave it at that!

But, there is no way we can UNDO your late filing of TDS.

Thank you.

[Dr Naveen kumar G T]

Register on traces website for checking tds transactions. Maxm Fine amt would be up to the total tax paid.

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[Srilaxmi Bhat]

Thanku

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[Srilaxmi Bhat]

In the establishment of 3600AJ0007 in case of Sri. Patil Veeranagouda S Addl Sr. Civil Judge & JMFC-I, Raichur (KGID No. 2287248) the officer was sanctioned Charge Allowance for the period from 01/02/2010 to 30/02/2010 and 16/08/2010 to 16/10/2010, 24/1/2011 to 24/3/2011, 01/08/2011 to 30/09/2011 and 01/06/2014 to 17/08/2014 @ Rs. 2,770/- p.m. in the scale of Rs. 27,700/- to 44,770/-.  As per A.G. slip No. GE13/J5/929/2015-16, dt: 07.09.2015.

At first when we tried in Promotion-------> Officiating details-------->Additional charge manual only old pay scale was displaying and in generating the same Charge allowance of Rs. 900/- was generated.  Instead of that Rs. 2,770/- was to be generated.  The same was intimated to Nodal Officer of our department and problem report was filed in Problem Query-------->Backend complaint status manual.   

As per guidelines in problem query-----> Backend Complaint status manual we have entered the Charge allowance in History-----------> Officiating details manual and sent request to HOD in Problem query-------> Add mapping charge/charge allowance manual for the period of 2010 and 2011( 11 months).

But, we can't make entry for the period of 2014 in History manual.  The officer is also sanctioned Charge allowance of Rs. 2,770/- for period from 01/06/2014 to 30/06/2014, 01/07/2014 to 31/07/2014 and 01/08/2014 to 17/08/2014.  In History manual it is displaying the message as only records before 2012 can be entered.  In Promotion-----> officiating details manual also the same old pay scale of 1996 is displaying whereas the officer is sanctioned charge allowance in the FNJPC pay scale of 27700 to 44,770/-.

Kindly, intimate regarding solution of this problem.

[Srilaxmi Bhat]

Sir,

As per GO attached all government servants (Except group 'D') has to pass the computer literacy test.  Is there any time limit?  As per Noukara Bandhu July 2016 and Sambhandha July 2016(Magazine of Judicial Department) all the employees has to pass this test within March 2017.  Whether there is any government order regarding this time limit.