Haarlem Jamborette 2023 | Register now 🌍

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Ukrainian Guides

Dec 1, 2020, 8:33:57 AM12/1/20
to International Commissioner, agu-...@googlegroups.com

Something to look forward to 💭

 Haarlem Jamborette 2023

Dear friends,

Hope you are all well in this challenging time we live in. Despite these current difficulties we started our preparations to deliver a fantastic Jamborette in 2023. We are confident we can host the camp in 2023! In our previous newsletter we announced the date and promised to get back to you before the end of 2020. In this newsletter we will explain more about the number of participants, registration procedures and deadlines.

Meeting scouts and guides from all over the world
The Haarlem Jamborette is a well-known international scout camp and an opportunity for all participants to meet scouts and guides from as many different cultures and countries as possible. To safeguard our truly international goal, we made the difficult decision to be stricter in the registration process and set a maximum number of participants per country. This will apply to every country in the world, but we are aware that this will affect UK groups the most since we have a lot of UK groups and districts attending previous Haarlem Jamborettes.

How does this work? Based on the first come/first served principle, a scout group can attend as soon as the registration as stated below is completed, and the country has not reached its participant limit yet. As soon as a country reached the limit, we will let this know via our website and social media and will add new incoming registrations from that country on a waiting list. Please note: The pre-registration alone does not count. Only completing your registration by paying the fee guarantees your participation.  

Registration process
  • There are a few tick boxes your registration needs to pass:
  • We expect a group (or district/county/country contingent) registration; individuals, couples or families cannot register.
  • You register with a minimum of 8 participants, and a maximum of 75 participants (incl. leaders).
  • The scout/guide age range is 10-17 years, we expect a leader to scout/guide ratio of about 1 to 6 (with a minimum of 2 leaders).

After you meet these requirements, you make the transfer of the registration fee, and your pre-registration is changed to final registration. The date of receiving the fee in our bank account is your registration date. We will confirm this to you by e-mail, within 2 weeks after receiving your fee. Something to look forward too right?!

In due course we will ask you to update your participant numbers, split into age range and leaders. At the end of 2022 we will ask you to make a final update of the number of participants in your group. Based on the numbers in our systems by January 1, 2023 you will receive the final invoice. Your paid registration fee will be deducted from the total amount. The final invoice is due March 1, 2023. Besides the registration fee, there are no participation payments required before this date.

Camp fee and registration fee
The basic camp fee for our 14th edition of the Haarlem Jamborette in 2023 is set to € 365 per participant. However, we offer an early bird discount, resulting in a camp fee of € 345. To qualify for the early bird discount, we need to receive your registration fee before August 1, 2021.
The registration fee is based on the number of participants you estimate as followed:

0-15 estimated participants    € 500, -
16-25 estimated participants    € 800, -
26-35 estimated participants    € 1.100, -
36-50 estimated participants    € 1.500, -
51-75 estimated participants    € 2.000, -

Please be aware it might be difficult to make significant changes to your estimated participants in a later stage. If we already reached (country) limits, it might not be possible to add more participants to your registration. 

Like a travel agency, we do have a cancellation policy. If you need to cancel for whatever reason before April 1, 2022, we will refund your registration fee (minus €50 administrative costs). After this date, your registration fee is non-refundable. In reverse, in the very unlikely case we need to cancel our preparations for the Jamborette 2023 before April 1, 2022, we will refund your registration fee fully.

Payment of the registration fee can be made to our bank account below (preferably), or using PayPal (to: fin...@haarlemjamborette.nl)

Account name/address: Stichting Haarlem Jamborette, Soestdijkstraat 27, Haarlem, NL.
Account number (IBAN): NL76 RABO 0118 7635 47
Name bank: Rabobank Haarlem, Dreef, Haarlem, NL.

As stated before, we are very confident we will organize a fantastic 14th edition of our Jamborette in 2023 again! Our enthusiastic camp staff is already at full speed…

With warm regards,

The Jamborette’s registration office
Questions can be sent to in...@haarlemjamborette.nl

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Haarlem Jamborette · Postbox 3092 · Haarlem, Noord-Holland 2001 DB · Netherlands

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