Outlook Download Share Folders High Quality
Athenna Jimenez
If you would like to give a person permission to access a folder in your Office 365 account it involves giving permission in two places. First, you need to give the person permission to access your Office 365 e-mail account Mailbox (e.g., Mailbox - Doe, Jane) then you need to give the person permission to access each Folder/Subfolder you want to share. The process for sharing your Mailbox and your Individual folders is the same.
Sharing lets you give others access to your mail folders. You specify which folder, and the level of access, that is, whether the delegate can simply see items in a folder, or whether they can create, edit, and/or delete items.
Note: Items in any existing sub-folders of the folder you share are not available to the person unless you change the sharing permissions on each sub-folder. However, new sub-folders (created after sharing rights were set) inherit the folder access permissions of the parent folder.
For example, in the screenshot shown here, assume we wanted to share the 2nd quarter folder. For this folder to be visible, we need to make Mailbox - Phil Q Schmertz visible. (You may see something like pqs...@cornell.edu instead. It will be the item at the top of that hierarchy.)
If a colleague needs access to your inbox or a subfolder in your Microsoft Exchange email account, you can share the folder with them in Outlook. To share a subfolder, you'll need to grant your colleague permission to view your entire inbox. If you'd rather not share your inbox, you can create a "public" folder in your account and share that with specific users and groups. This wikiHow article will show you how you can share folders in the Outlook desktop app and on the web (OWA), plus how to delegate access to your email account so a colleague can send and receive messages on your behalf.
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