Endnotes - superscript to regular font

[Louis_...@adobeforums.com]

Using InDesign CS
XP Home
Lots of RAM

When a MS Word doc with endnotes is placed the endnote reference numbers in the endnote section are superscripted. This is appropriate in the text, but not in the endnote section. In PM7 I could create an endnote paragraph style with Superscript set to 100% size, but this is not possible in ID CS. What is the best way to convert the superscripted reference numbers to 100% font size or is there a way at all?

Louis Andrews
Augusta GA USA
L...@LRAINC.COM

[Kala...@adobeforums.com]

I just do this by setting up an IDCS _Character_ Style named "Endnote Reference Non-superscript" wherein the font and point-size desired are defined. If you never got around to setting up the same exact named character style in Word so as to make the conversion automatic on "placing" the file, you can always do a quick "search-and-replace" in the story editor. Shouldn't take more than a minute or two. Easy.

Mitra
Kalavinka Press.

[Louis_...@adobeforums.com]

Mitra,

Thanks, but I seem to be missing something. I had created such a Character Style in ID CS, but have to apply it individually to each number/space which is incredibly time consuming. If I apply it to the whole endnote section I loose my italicized text, since it requires me to choose Roman/Italics, etc. I looked at "search and replace" in the story editor but cannot find superscript listed, though my Endnote Reference# Character Style is listed.

Hope you can help me.

[Dave_S...@adobeforums.com]

Having created the character style, redefine the paragraph style to apply the character style as a nested style up to the first letter.

Dave

[Louis_...@adobeforums.com]

Dave,

My inexperience is showing. Following your suggestion, I added a nested style to my Endnote Paragraph Style as follows: "Endnote Reference# (my Character Style) up to 1 letters," but it made no difference. I still seem to be missing something. Hope you can help.

[Dave_S...@adobeforums.com]

You may need to now click in each of those paragraphs (holding down the alt key) to reassert the paragraph style and lose the local styling, I'm afraid. However, if you have a series of consecutive such paragraphs, you can do the lot at one fell swoop.

Dave

[Louis_...@adobeforums.com]

I blocked a section of the endnote text and changed it to blockquote Paragraph Style and then back to Endnote Paragraph Style with no change.
For some reason none of the ALT commands work with my keyboard, but the above should have had the same effect.
Sorry to be such a pain, but this is essential as I have two manuscripts with several thousand endnotes.

[Dave_S...@adobeforums.com]

How is the formatting applied to the endnote characters in the first place? I gather that Word does it and you imported from Word.

Does Word use a character style for this? If so, all you actually ever needed to do was redefine that.

Dave

[Louis_...@adobeforums.com]

Dave,

Thanks for your patience.

I created the Endnote Paragraph Style (and the Character Style which is now embedded per your suggestion) in InDesign CS, then apply it to the Endnote section while in the Story Editor, though I have also done it in the Layout Editor.

All Word styles get deleted from the Paragraph Style pallet. I preface all InDesign CS Paragraph Styles with a character (W-Endnote Style, W-Body Text Style, etc.) so they can be differentiated. All Paragraph Styles without a leading "W" gets deleted to maintain conformity.
The problem in Word is that all embedded Endnote Reference#s are superscripted and there is no way to change that in Word prior to placing it in ID CS.

[Louis_...@adobeforums.com]

Dave,

Thanks for the help. I believe I have found a solution - at least it works on two essays that I tried it on. I placed the essay from Word into ID CS and formatted the endnote section with the W-Endnote Paragraph Style. Without deleting any styles, I checked the Character Style Palette. There is an endnote reference style there which I viewed. It was TNR Roman 12pt, Superscript. I then used the Find/Change:Format to change that to my W-Endnote Character Style. It works! Now I just need to re-Place all my chapters, format the endnote sections, then cut and past them over the existing ones that I have been working on.

Thanks,

[Dave_S...@adobeforums.com]

Glad you sorted it. Well done.

Word is actually better at some things than people give it credit for. By doing this is such regimented way, it makes it easy to process downstream, as you are doing.

One difference between Word character styles and InDesign ones is that Word's are all-encompassing while InDesign's are incremental. This makes InDesign's more flexible.

Dave

[Ian_J...@adobeforums.com]

I find it easy to simply highlight the endnotes and then use the find/replace to replace all superscript with normal.
cheers
Ian

[Louis_...@adobeforums.com]

Ian,

Yes, I can do that, but not with the existing ID CS files, as I had removed all non ID CS styles. Thus the only option available was "No character style." Using that to do the find/change resulted in all my italics, etc. being lost along with the superscript.

Louis Andrews