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Data Merge - Text field with multiple lines
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Marc_Van_S...@adobeforums.com
Jul 3, 2006, 4:27:22 AM7/3/06
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I'm trying to do a data merge in InDesign 4.0 Windows version.
Some of the fields have multiple lines of text. When I do the merge every line of the field becomes a new record.
Is there a way of doing a data merge where these several lines of text stay in one field?
Some of the fields have multiple lines of text. When I do the merge every line of the field becomes a new record.
Is there a way of doing a data merge where these several lines of text stay in one field?
Marc
Marc_Van_S...@adobeforums.com
Jul 3, 2006, 4:27:23 AM7/3/06
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Robert Tkaczyk
Jul 3, 2006, 5:06:19 AM7/3/06
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convert HARD RETURN/ENTER to SOFT RETURN/ENTER
robin
Marc_Van_S...@adobeforums.com
Jul 3, 2006, 4:27:23 AM7/3/06
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Marc_Van_S...@adobeforums.com
Jul 3, 2006, 5:32:34 AM7/3/06
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I tried to change the Hard Returns into Soft Returns (in Word - <SHIFT><ENTER>), but once you save the Word file as a Textfile the Soft Returns are again changed in Hard Returns...
Marc
Robert Tkaczyk
Jul 3, 2006, 5:36:34 AM7/3/06
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then convert soft/hard returns to some other UNIQUE character (or
combination) and re-convert in InDesign to SOFT RETURN ;)
combination) and re-convert in InDesign to SOFT RETURN ;)
convert to "#" or "<p>" or "#$#" or whatever you want ;)
robin
Marc_Van_S...@adobeforums.com
Jul 3, 2006, 5:45:23 AM7/3/06
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Now I'm with you ;-)
Am I right thinking that I can do this only in the already merged document?
Marc
Scott_...@adobeforums.com
Jul 3, 2006, 10:40:25 AM7/3/06
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Try saving as InDesign tagged text. There are codes for soft returns. Add a line at the beginning that test if the merge record number is 1. If it is, then add the text "<ASCII-WIN>" plus a carriage return. if not, then nothing. This ensures that this necessary line appears only once, and at the beginning of the file.
I don't recall the code needed for a line break in tagged text, but if you search the forum I think you'll find it.
Marc_Van_S...@adobeforums.com
Jul 4, 2006, 4:05:36 AM7/4/06
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I tried this, but it doesn't work.
When I place the text in a frame, no problem (By the way, a new paragraph = <0X000D> ) , but when I use the same text in a data merge, no matter where I place the <ASCII-WIN> tag, the tags are seen as plain text, not as codes...
When I place the text in a frame, no problem (By the way, a new paragraph = <0X000D> ) , but when I use the same text in a data merge, no matter where I place the <ASCII-WIN> tag, the tags are seen as plain text, not as codes...
Marc
Ken_...@adobeforums.com
Jul 4, 2006, 4:52:10 AM7/4/06
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I think you may have to revert to find and replace after the merged document
is made. Use a nonsense phrase or character as a line break (like @~@) in
your input file then search the merged document to replace @~@ with ^p.
Obviously you will need to take care that the text frames are long enough to
allow the insertion of new lines with the consequent increase in depth of
the frame.
is made. Use a nonsense phrase or character as a line break (like @~@) in
your input file then search the merged document to replace @~@ with ^p.
Obviously you will need to take care that the text frames are long enough to
allow the insertion of new lines with the consequent increase in depth of
the frame.
I believe there is a script somewhere that will find overset. It may be
worth running that just to be sure that making line breaks hasn't bust your
text frames.
k
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