How can I substitute fonts (permanently)?

[Andrew...@adobeforums.com]

I'm using InCopy CS4 with remote designers. They send files. I open them and am presented with a list of missing fonts.

I install these fonts, but some of them have slightly different names than what our designer used.

All I want to do is tell InCopy to substitute my fonts, preferably permanently. So I click the "Find Font" button to see a list of those fonts.

It *looks* like I have the option to "Replace With," but the "Change" button is grayed out. When I click "Change All," it appears to substitute the font I've chosen for *every* font.

Still, when I view the document in Layout, it has not substituted anything.

Bottom line: How can I tell InCopy to substitute certain fonts in the doc with certain fonts on my machine?

Thanks!

[Unknown]

You need the EXACT same font, not something with a similar name.

And check the stories out first.

Bob

[Andrew...@adobeforums.com]

I realize that I need the exact font if I want to be absolutely sure that I'm seeing what the designer is seeing, but in this case I'm willing to take a chance that it's off by a bit.

So I'd like to tell InCopy to substitute, say, Sabon LT for Sabon Light. The dialog box is there, but that "Change" button is gray, so it seems that making such substitutions is possible.

What I mean is, if I can only use the exact font, why have a substitution box? Right now it's substituting some completely random font for every missing one -- isn't there a way to say "substitute X for Y, A for B," etc.?

[Unknown]

Did you check the story out first?

Bob

[Andrew...@adobeforums.com]

The substitution box pops up right away, before I can check it out. But to answer your question, no. :)

Once I do, though, how can I do the subbing?

[Unknown]

Check the story out and then use the type>find font command.

Bob

[Unknown]

One more point. If you do this, when you send it back the designer is
not going to be pleased to find out you substituted the fonts.

Before doing anything I suggest picking up the phone to discuss this.

Bob

[Andrew...@adobeforums.com]

Hmm... I didn't think about what would happen when I sent it back. I'm just editing to fit, which is hard to do if the fonts are wrong.

Thanks for your help: Your phone suggestion is probably the best course of action here.

[Unknown]

> which is hard to do if the fonts are wrong.

It's not hard...it's impossible.

Bob

[Andrew...@adobeforums.com]

But wait a sec -- if I'm just doing a font sub on my end, wouldn't my designer's system (with InDesign) use the proper fonts because she *does* have them installed? So she would see the file with, say, Sabon Light, while I would see it with Sabon LT?

[Unknown]

If you accept the default and just leave the font as missing, yes. But
that's not what you're doing with the find font command. You are
changing the file to use a different font.

That will carry over when the file is opened, but it's going to be a bit
hairy depending upon the way the styles are set up.

Bob

[Anne-Marie Concepcion]

The Find Font dialog box does actual Find and Changes, it's not a temporary font substitution.

The best course of action is to get the same exact fonts as the designer uses installed on your system. If you're on different platforms (Mac and PC), you might consider using a font converter like TransType Pro:
<http://www.fontlab.com/font-converter/transtype/>

AM

[Unknown]

It's also worth noting that Mac OSX has native capability to read Window
TrueType and Windows Type 1 fonts can be placed into the private Adobe
fonts folder and be read by Creative Suite applications.

Bob

[Andrew...@adobeforums.com]

OK, here's the deal. Help!

I *have* the correct fonts installed. But the internal font name doesn't match what InCopy wants.

For example, InCopy tells me that "ITC Stone Sans Semibold" is missing. I have that very font; both the "Mac Roman English full font name" and the "MS Unicode US English full font name" are ITC Stone Sans Semibold.

BUT InCopy only sees that font as "StoneSans LT Semibold" (which the internal info lists as the "MS Unicode US English family name").

So I have to figure out how to tell InCopy that these two fonts are one and the same. Ergo, help!

[Anne-Marie Concepcion]

Gah, font name disparities between Macs and Windows are the worst, especially when MS and Adobe are thrown into the mix. I'm sorry I don't know how to fix that problem, but I've heard it before (and I've run into it before on my own network).

It may be how the Windows database tracks fonts internally, it may be how Adobe recognizes font names, it may be how you installed the fonts, it may be because there's a conflict. I *think* you avoid this problem if you use OpenType fonts, which are completely cross-platform, and you just encounter it with Type 1 and TrueType fonts.

I would try posting the issue to the font experts on the Typophile.com forums, they should know more than anyone.
<http://typophile.com/>

I would also try posting the same issue to Adobe's Type forum ... it doesn't get a lot of traffic, probably because it's called the ATM and Type forum, but I just checked and there's some Type-specific questions and answers there.

Here's the Windows forum for that:
<http://www.adobeforums.com/webx/.ee6b306/>

If you ever come up with an answer/fix/solution, *please* post it here!

AM