Losing bookmarks from MS Word when converting to Acrobat

Shawn Spradley

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Jan 23, 2003, 12:31:27 PM1/23/03

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I am trying to understand why I am losing my bookmarks from MS Word when converting to Acrobat.

Aandi Inston

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Jan 23, 2003, 12:42:43 PM1/23/03

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Please describe in detail what you are expecting/wanting to happen.
Are you using Word "bookmarks" or heading styles? How are you making
the PDF, exactly.

Aandi Inston

Shawn Spradley

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Jan 23, 2003, 1:24:17 PM1/23/03

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I have a bookmarks in my Word document to various sections of the document that I later use to hyperlink into from a website. When I convert the Word document to PDF, I lost all my bookmarks from Word. I convert by going to "File", "Print", choose "Adobe PDFWriter" and then the Word document is converted to PDF.

Shawn Spradley

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Jan 23, 2003, 1:53:28 PM1/23/03

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Shawn Spradley

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Jan 23, 2003, 1:57:04 PM1/23/03

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Okay, how do I use the PDFMaker (the Create Adobe PDF icon) in Word?

Shawn Spradley

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Jan 23, 2003, 1:57:23 PM1/23/03

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GaryA

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Jan 23, 2003, 1:48:47 PM1/23/03

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I convert by going to "File", "Print", choose "Adobe PDFWriter" and then
the Word document is converted to PDF.

That won't create bookmarks or preserve links in the PDF. You must use PDFMaker (the Create Adobe PDF icon) in Word.

Jan Schroeder

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Jan 23, 2003, 2:24:19 PM1/23/03

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Okay, how do I use the PDFMaker (the Create Adobe PDF icon) in Word?

You either click on the Adobe icon in the Word OR select FILE > CREATE ADOBE PDF from within Word. [Usage of this feature is explained in detail in your HELP guide that comes with your Acrobat software.]

Shawn Spradley

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Jan 23, 2003, 2:42:30 PM1/23/03

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Jan,

There is no "Create Adobe PDF" feature under "File". The only choices I have are: click on "Convert to Adobe PDF" icon, "File", then "Print", then to "Acrobat Distiller", or "File", then "Print", then to "Acrobat PDFWriter".

All three options when I convert, will lose the bookmarks from Word to PDF.

Aandi Inston

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Jan 23, 2003, 2:51:29 PM1/23/03

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Are you using actual bookmarks in Word? They won't convert to
anything. Acrobat's bookmarks are made from your paragraph styles.

Aandi Inston

Shawn Spradley

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Jan 23, 2003, 2:58:02 PM1/23/03

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Okay, here are my specs:

Acrobat: 5.0.1
OS: Windows 2000
Word: MS Word 2000 (9.0.2720)

Jan Schroeder

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Jan 23, 2003, 2:51:54 PM1/23/03

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As GaryA said in post #3, the ONLY vehicle in Acrobat that carries over headings/styles from the Word document is the 'Create Adobe PDF' macro (also known as the PDFMaker macro). It sounds like yours is hosed which begs the usual questions that we always have to end up asking because posters forget to provide the info: Which version of Acrobat are you running? And on which OS? And which version of Word? All the versions matter. Certain versions of Acrobat are required for certain versions of OS and Office. When PDFMaker malfunctions, it's usually a version issue.

Aandi Inston

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Jan 23, 2003, 3:23:07 PM1/23/03

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You still haven't answered: are you really trying to get Word
bookmarks into a PDF? Because if you are, you can't.

Aandi Inston

Shawn Spradley

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Jan 24, 2003, 7:40:04 AM1/24/03

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Aandi,

Yes, converting Word bookmarks into a PDF. So there is no way to convert them? Hmmm. Frustrating.

Johann F Swart

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Jan 27, 2003, 12:27:46 AM1/27/03

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Shawn, download PDFLinks (for free) from www.byteryte.nl; it preserves all your bookmarks, but not as 'bookmarks' though; Acrobat prefers to call them 'Destinations'.