Harvard University Information & Technical Services
is seeking an Operations Coordinator for one of its Serials Acquisitions units.
This position will focus on ensuring that high volumes of diverse material
moves from this centralized hub to the libraries it serves in an efficient
manner.
Position Description
- Plans and prioritizes
the daily workflow related to serials acquisitions and management
responsibilities of the unit, develops routines, and communicates
priorities accordingly to team members; maintaining related records and
statistics.
- Initiates changes to
systems and procedures and implements and executes approved changes;
collaborating with manager and staff in planning and implementing of new
projects, work initiatives, policies, and procedures, while serving as a
principal source of information on established technical/professional and
administrative policies and procedures.
- Coordinates projects for
large-scale annual conversion of subscriptions to online only format, in
support of Harvard Library’s Digital First Collection Development
priorities.
- Suggests innovations and
generates ideas for improving workflows and creating efficiencies.
- Contributes to and
oversees special projects, including documentation, training, and
statistics-keeping.
- Researches and resolves
or assists staff with complex financial matters, including tracking
payments in the Oracle online system, setting up vendors and running
reports.
- Maintains relationships
with vendors, for the purpose of placing complex orders, resolving
problems, as well as monitoring and evaluating vendor performance and
services.
- Acts as a resource for
other staff resolving complex problems relating to: ordering, receiving,
invoice payment, and resource management, including converting
subscriptions to electronic format ; communicating professionally with
external parties including vendors, publishers, bibliographers and financial
personnel to achieve resolution
- Runs reports in relevant
databases for the purpose of quality control, informing ongoing training,
and identifying necessary projects for widescale data cleanup, related to
serials acquisition & format conversion projects
- Participates in and
supports processing serials order renewals, memberships, including payment
and receipt of new materials, claiming missing items, and creation of
prediction patterns for appropriate titles
- May act as liaison with
other related library units within or outside the University.
- Assists in hiring,
training, scheduling, and distributing work to other staff, temporary
employees, or student workers. This might also include supervision of
student workers.
- Contributes to the
overall goals of the department as appropriate, including participation on
special projects
Basic Qualifications
- High school degree
required or equivalent education or work experience
- Minimum of four years of
library work experience required in technical services, including skills
with integrated library system and online bibliographic systems including
familiarity with OCLC required; ALMA preferred
- Library acquisitions
experience required
- Demonstrated facility
with automated systems, including using online databases, working with
spreadsheets and knowledge of file management techniques.
- Library acquisitions and
serials receiving experience
- Demonstrated experience
using technology to perform daily tasks and solve problems.
- Supervisory experience,
including of students or other contingent workforce
Additional Qualifications and Skills
- College Degree strongly
preferred
- Work experience in a
production-oriented and technology-enhanced environment preferred
- Excellent customer
service skills.
- Demonstrated flexibility
and the ability to shift between multiple tasks effectively
- Demonstrated experience
showing attention to detail and excellent organizational skills
- Must have excellent oral
and interpersonal communication skills in English; familiarity with
European or Middle Eastern languages desirable
- Ability to work
productively and cooperatively in a diverse team environment, with
flexibility and versatility in an evolving work situation required
- Ability to work
independently to perform complex tasks while also performing repetitive
work accurately with attention to detail
- Library acquisitions and
basic cataloging experience strongly preferred
- Ability to meet project
deadlines
- Demonstrated ability to
establish priorities, organize diverse activities and complex workflows,
and solve complex or time-sensitive problems
- Commitment to be part of
a continuous learning environment, updating skills as required to perform
job duties
- Academic library work
experience highly desirable
- Financial experience a
plus
Salary range: $60,000-$62,000 annually
For additional information and to apply, please visit:
https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25240&siteid=5341&PageType=JobDetails&jobid=1964044
Amy
Dumouchel Dittman, she/her/hers
Head of Electronic Resources and Serials
Acquisitions
Harvard Library ITS
amy_d...@harvard.edu
617-998-1656