Important Invoicing Procedure

[Academic Chess]

Hello everybody!

 

I've been noticing some issues with some of your invoices and I wanted to make a few things clear.

 

1. Submit your invoices before the 15th and the end of the month. Our finance woman, Ana, is in the office only at specific times and days to write your checks, so be sure to be early to submit your invoice so that I can have everything approved for her before the 15th or the 31st. Company policy is that if you

 

2. Invoice only the dates for that pay period, the 1st - 15th, and the 16th - 31st. Unless I specify otherwise, please don't wait to invoice us for a month, or carry over dates from one pay period to another. It creates more work for me to approve your invoice and doesn't allow us to accurate track our labor costs from month to month. So keep to the invoicing periods please.

 

3. Check to make sure your invoice was approved or rejected, then if necessary make corrections. Too often an invoice is rejected and then not adjusted until next pay period. A late resubmitted invoice is a late invoice. I'll do my part to be checking your invoices early so please make sure to follow up on your invoice's status.

 

Company policy with late invoices is to reject your invoice all together and make you wait till the next pay period to get paid. Now I haven't been following that due to a lot of new instructors, and I don't want to have to either. So again, please submit your invoices promptly, within the correct dates, and check on your invoice as well.

 

Thanks Everyone!

Dan Morris
Academic Chess
818-888-0012
www.academicchess.net