Contacting Non User Group Members?

[Lindsay Stough]

Hey all!

I wanted to see what the group thinks about contacting new WikiTree members (and old ones who have yet to hear about our group). As this project moves forward, more houses will be completed and new duplicates made will be even more of an issue. Chris has already shut down the gedcom importing of any profiles 300+ years old which makes perfect sense. However, this does not stop manual entry of new profiles, including, say a whole new Plantagenet line complete with all spouses, parents, etc. This would obviously not be good for this group as we are trying to REMOVE duplication and having a constant influx of new duplicates is unneeded extra work.

I propose that we come up with a form email so it is clearly explained to each user that may be doing such things that this is not allowed on WikiTree as the goal is to have one profile for each person, not one copy for each user.

I would propose an email like this:

Hi XYZ,

I noticed that you have made some great contributions on some profiles that relate to one or more of our user groups. In particular, I noticed profiles relating to the European Aristocratic User Group and would like to invite you to join the group. I think you would be a great asset. You can find out more information about the group here:

http://www.wikitree.com/wiki/Category:European_Aristocratic_Ancestors_User_Group

The goal of WikiTree is to have one profile per person. Duplicates need to be merged into the existing profiles and that is what the groups main project is at the moment. New duplicates should not be made, therefore, if you are making new profiles of 300+ year old profiles, please be very careful to not create duplicates.

I think you have made a lot of great contributions and would love for you to be a part of this group and possibly others so that we can all share in creating better profiles for our common ancestors. For more information on other user groups, take a look here:

http://www.wikitree.com/wiki/Historically-significant_ancestors

If you have any questions about anything I have said, or anything else, please feel free to ask me any questions.

Thanks,

ZYX

After this email is sent, which I would suggest ANYONE noticing activities like this to either advise the group (or privately to me, Roger, or Lianne if you prefer) or simply send them the email yourself. After th email is sent I think it needs to be documented so that we dont bombard a user or if the user refuses to comply we should notify someone higher up, my opinion would be Roger or Lianne, if they did not send the original email, with the contact date and have them try to convince them.

How does the group feel on this?

[Mike Lechner]

I would suggest shutting down gedcom imports for ancestors over 200+ years, and then only allow small pieces to be imported from 200-300 years.

---

From: Lindsay Stough <wutam...@hotmail.com>
To: "wikieur...@googlegroups.com" <wikieur...@googlegroups.com>
Sent: Wednesday, June 13, 2012 9:19 AM
Subject: [WikiEuroAristo] Contacting Non User Group Members?

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[Paulette Anderson]

I agree with Mike that ancient ancentors should be shut down. My reasons are: 1. the dates for the most part are uncertain, 2. the names vary greatly, and 3. for a lot of these ancient names there just isn't proof.    Though I thnk we could go back to the 1600's having ship records, and other records still available.   Elizabeth Anderson Books for adults and Children www.highandliftedup.com Kingdom'opoly The Paper Polycarp Evidence of Holy Spirit Tongues --- On Wed, 6/13/12, Mike Lechner <mrle...@yahoo.com> wrote:

[Allen Minix]

Great idea, Lindsay.  My only suggestion would be to document and notify the group before sending the email. This would prevent a situation where two people happen to notice and shoot an email out at the same time.  I know it's unlikely, but as we (hopefully) add members to the group there are more "moving parts" so to speak and you may at some point have more than one person shoot one out.  At least by documenting and notifying first, it keeps that from happening.  It's a similar approach to how we handle bugs and such in our code at work.  Someone will flag it and just say "Hey, I've got it" to keep other from working on the same thing.

Call me paranoid...

-Allen 

[Kathy Alvis Patterson]

How did it happen that someone in the last month became a manager and
added duplicates to many (hundreds?) of my profiles?
I thought we had already shut down mass additions of new profiles to
the Middle Ages.

>> *Hi XYZ, *
>> **
>> *I noticed that you have made some great contributions on some profiles

>> that relate to one or more of our user groups. In particular, I noticed
>> profiles relating to the European Aristocratic User Group and would like
>> to
>> invite you to join the group. I think you would be a great asset. You can
>>

>> find out more information about the group here:*
>> **
>> *
>> http://www.wikitree.com/wiki/Category:European_Aristocratic_Ancestors_User_Group
>> *<http://www.wikitree.com/wiki/Category:European_Aristocratic_Ancestors_User_Group>
>> **
>> *The goal of WikiTree is to have one profile per person. Duplicates need

>> to be merged into the existing profiles and that is what the groups main
>> project is at the moment. New duplicates should not be made, therefore, if
>>
>> you are making new profiles of 300+ year old profiles, please be very

>> careful to not create duplicates. *
>> **
>> *I think you have made a lot of great contributions and would love for

>> you to be a part of this group and possibly others so that we can all
>> share
>> in creating better profiles for our common ancestors. For more information
>>

>> on other user groups, take a look here:*
>> **
>> *http://www.wikitree.com/wiki/Historically-significant_ancestors*<http://www.wikitree.com/wiki/Historically-significant_ancestors>
>> **
>> *If you have any questions about anything I have said, or anything else,
>> please feel free to ask me any questions.*
>> **
>> *Thanks,*
>> **
>> *ZYX*
>> **

>> After this email is sent, which I would suggest ANYONE noticing activities
>>
>> like this to either advise the group (or privately to me, Roger, or Lianne
>>
>> if you prefer) or simply send them the email yourself. After th email is
>> sent I think it needs to be documented so that we dont bombard a user or
>> if
>> the user refuses to comply we should notify someone higher up, my opinion
>>
>> would be Roger or Lianne, if they did not send the original email, with
>> the
>> contact date and have them try to convince them.
>>
>> How does the group feel on this?
>>
>

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[Chris Whitten]

On Wed, Jun 13, 2012 at 1:38 PM, Kathy Alvis Patterson
<alvi...@gmail.com> wrote:
> How did it happen that someone in the last month became a manager and
> added duplicates to many (hundreds?) of my profiles?
> I thought we had already shut down mass additions of new profiles to
> the Middle Ages.

We did shut down bulk additions, i.e. through gedcom imports, but
anyone can create a new profile.

One thing we could do, conceivably, is have a red flag go up if
someone creates a new profile and includes a date that's over 300 or
400 years old. But that would be for down the road.

Chris

--
Chris Whitten, WikiTreer-in-Chief
http://www.WikiTree.com/wiki/Contact_us#Chris

[Erin Bee]

This may be a lot of work to program, but is it possible to set permissions on active accounts to prevent people from setting up profiles for ancestors over 300 years old? It could work in a similar way to the Honor Code Signatory, where until you read a blurb and check off that you agree to the "one profile per person" principle you can't add ancient ancestors. This wouldn't stop people from entering profiles without dates and adding them in later, but it would give everyone pause and cut down on unnecessary  duplicates.

Erin Breen

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[Lindsay]

i like this!


Sent from my Samsung Epic™ 4G Touch

[Lindsay Stough]

Sorry I did not respond really yesterday.

 

Great ideas guys. Maybe we could discuss the Gedcom 200 vs 300 in another thread. I really would like more input on the manual upload, though. 1700 through 1800 is not as directly relevant to this group, however, I completly agree and am on board with the 200 year import limit. and LOVE Erin's idea about the manual uploading.

 

Does anyone see anything they would tweak on the email or procedures I posted??

 

 

Lindsay

[Lianne Lavoie]

I think the email looks good, Lindsay. :) I like the procedure too. One question I have: If someone chooses not to join the group, how do we keep track of them? For example, I started a section for Pending Members on the group category page, but now the person that's listed there doesn't want to be in the group. So I imagine she might not want her name listed as someone who didn't want to join... But at the same time it would be nice to keep track of them just so we can see if they're still adding duplicates. Thoughts?

 

~Lianne

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[Lindsay Stough]

VERY GOOD POINT!
 
I would probably suggest keeping a private list- not on the homepage (user group page is my "homepage") like a google doc or something that Roger can manage. We can put them on pending until they say no and then maybe forward the response to Roger so we can keep up with exactly what was said, etc. 
 
Everyone contacted definitely needs to be kept track of. No one has to join but if they know we exist and that they are creating duplicates- and continue to- is a whole new issue that would need to be handled, in my opinion, by you or Chris.
 
Anyone have ideas?
 

---

Date: Thu, 14 Jun 2012 08:47:45 -0500

Subject: Re: [WikiEuroAristo] Re: Contacting Non User Group Members?

From: lianne...@gmail.com
To: wikieur...@googlegroups.com

[Lindsay Stough]

I made a slight tweak... thoughts?? Reason being it so let people know not to merge into an lnab with de(and others) or to know to LOOK for the lnab without it.
The last person I contacted, I followed up with this later, and 5 minutes later she was proposing merges with profiles, maybe that she didnt know were there?

Hi,

I noticed that you have made some great contributions on some profiles that relate to one or more of our user groups. In particular, I noticed profiles relating to the European Aristocratic User Group and would like to invite you to join the group. I think you would be a great asset. You can find out more information about the group here:

http://www.wikitree.com/wiki/Category:European_Aristocratic_Ancestors_User_Group

The goal of WikiTree is to have one profile per person. Duplicates need to be merged into the existing profiles and that is what the groups main project is at the moment. New duplicates should not be made, therefore, if you are making new profiles of 300+ year old profiles, please be very careful to not create duplicates. Please also check out the style guide to avoid creating duplicates or improperly merging them:

http://www.wikitree.com/wiki/Name_Fields_for_European_Aristocrats

I think you have made a lot of great contributions and would love for you to be a part of this group and possibly others so that we can all share in creating better profiles for our common ancestors. For more information on other user groups, take a look here:

http://www.wikitree.com/wiki/Historically-significant_ancestors

If you have any questions about anything I have said, or anything else, please feel free to ask me any questions.

Thanks,

User Group Member

On Wednesday, June 13, 2012 11:19:46 AM UTC-4, Lindsay Stough wrote:

On Wednesday, June 13, 2012 11:19:46 AM UTC-4, Lindsay Stough wrote:

On Wednesday, June 13, 2012 11:19:46 AM UTC-4, Lindsay Stough wrote:

On Wednesday, June 13, 2012 11:19:46 AM UTC-4, Lindsay Stough wrote:

On Wednesday, June 13, 2012 11:19:46 AM UTC-4, Lindsay Stough wrote:

On Wednesday, June 13, 2012 11:19:46 AM UTC-4, Lindsay Stough wrote:

[Lianne Lavoie]

Is it safe to assume at this point that no one has a problem with this form letter, or the procedure of contacting potential group members?

 

If no one has issues, Lindsay, do you want to start a page for this? Just let me know if you need any help with it!

 

~Lianne

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[Lindsay Stough]

I will be happy to.
 

---

Date: Fri, 15 Jun 2012 09:02:57 -0500

Subject: Re: [WikiEuroAristo] Re: Contacting Non User Group Members?
From: lianne...@gmail.com
To: wikieur...@googlegroups.com

[Allen Minix]

Sounds good to me!

[Heather]

Sounds good to me too. 

~Sent from my iPhone.