Tet Trung 2.0 - Moon Festival for Youth

[Tam Phan]

Tet Trung 2.0 Project Proposal

Tet Trung Thu is not just a celebration for children, but rather a celebration of the fresh, creative vitality of youth.

*If you are ready to apply, click here and fill out the form

Time to Raise the Bar

Bao and I, after seeing the decline of the festival put out by the local committee, felt compelled to do something about it.  Originally, we planned to add our own section to the current festival, but have now decided that to achieve what we want to achieve, we must do our own event.  Join us to make this Tet Trung Thu festival special -- created by the youth, for the youth. 

Our goal is to revitalize this holiday celebration, starting with an event catered to our generation, ages 18-30.  This event will be its own stand-alone mini-festival.  We will aim to promote cultural traditions with modern methods, and most of all, make it fun.

Attendance

Dependent on venue, would like around 1000 attendees.

Fiscal

Through sponsorship, booth sales, and ticket sales provide 100% funding for the event plus a starting budget for next year's TTT event.  A secondary objective is to raise money for a charitable cause or give back to the local community.

Committee Structure

Chain of Command:

Coordinating Directors

^

Committee Chairs

^

Staff and Volunteers

We will being by filling Chair positions within each committee.  The committee chairs will then be responsible for recruiting their own staff.  This structure is an "ideal" outline and may be altered to accommodate staff, budget, etc.  Below is a list of committees with related responsibilities.

Coordinating Directors (4)

1) Relations - Managing people and relationships, especially with other TTT events

2) Administrative - Managing budget and timelines

3) Logistics - Managing inventory and props

4) Communications - Managing writings, mailing lists, and ideas

Based on the four aspects of project planning, each Coordinating Director (CD) focuses with all committees within their assigned aspect.  One of the CD's will be designated the "chair" and report directly to UVSA Executive Board.

Operations (Ops) - the backbone of any project

Transporting Inventory

Bathroom facilities

Extra supplies

Internal "geek squad"

Emergency staff support

Electrical

Security fencing

Clean up and sanitation

Hospitality

Volunteer/staff support (feeding, water, ensuring workload balance)

Recruiting and orienting volunteers

Business Relations (BR)

Talks to companies and small businesses

Coordinates vendors

Pursue corporate and small biz sponsorship

Community Relations (CR)

Invites and takes care of VIP's (community leaders, elected officials, etc.)

Build relations with other organizations, and households.

Pursue sponsorship in this channel

Public Relations (PR)

Admissions and Tickets

Ticket Pre-sales

Info Booth

Lost and found

Marketing

Pre-event hype generation

Creative media

Ticket Pre-sales

Security

Safety

Fencing

Liason with hired security

Patrol routes

Evac protocols

Emergencies

Art and Decor

Set design (coordination)

Interior and exterior decor

Publication design

Entertainment

Concert and stage performances

DJ and dance

Activities

Festival-organized games and activity booths (ex: photo sessions)

Contests

Food

Food Festival preparation and execution

Food and  health safety

Food games and activities

Philanthropy

Charity selection

Promotion and activities

Philanthropy bookkeeping

Click here to apply to be on Tet Trung 2.0 Staff

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Tam Phan

President

United Vietnamese Student Associations of Northern California

Web: http://www.norcaluvsa.org

Email: tam....@norcaluvsa.org

Phone: (408) 888-3432

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