Re: Servas Exco: the entire correspondence on exco@servas.org in one place?

[Jonny Sågänger]

cc: servasinternationalexco2012-2015@googlegroups.com

Hi Mark,

thank you for answering.

You understood me correctly.

I'm asking whether the email adress ex...@servas.org could serve as a mailing list.

Could you please make ex...@servas.org a mailing list.

What I'm getting at here is to make it easier for Exco to separate and recapture different threads of communciation/discussions.

I would like to easily find the discussion about ServasOnline, the discussion about finances etc.

The next question is: 

what is the advantage of using ex...@servas.org compared to using for example a Google Discussion group servasinternationalexco2012-2015@googlegroups.com?

This I didn't understand:

I'm not sure if you're also asking about collecting content from other mechanisms (such as collecting future google groups messages to be included in the (hypothetical future) ex...@servas.org mailing list/archive.  you might even be asking whether *old* content can be recovered somehow and placed into the same mechanism.  both those are also possible, though not completely trivial.

Have a wonderful weekend!

//Jonny

2013/5/3 mark hahn <mark....@gmail.com>

please forgive for not responding sooner.  I think the short answer is "yes".  now the long answer.

ex...@servas.org is purely a reflector.  it doesn't retain any copy of traffic, just reflects anything incoming to the list of outgoing addresses.  what you describe is traditionally called a mailing list.  we can easily set up such a thing - packages for doing this are long-established, and work well with minimal overhead.

I'm not sure if you're also asking about collecting content from other mechanisms (such as collecting future google groups messages to be included in the (hypothetical future) ex...@servas.org mailing list/archive.  you might even be asking whether *old* content can be recovered somehow and placed into the same mechanism.  both those are also possible, though not completely trivial.

regards, mark.

On Wed, May 1, 2013 at 3:42 AM, Jonny Sågänger <jon...@gmail.com> wrote:

cc: EXCO exco@servas.org

Dear Michael and Mark,

the current SI Exco is constantly trying to improve our system of communications internally (with each other in the group) and externally (with external parts).

We still don't have a perfect system, since it's too fragmented between 

* the email adress ex...@servas.org

* the email adress servasinternationalexco2012...@googlegroups.com (Google Discussion Group)

* the closed Facebook Discussion GroupSI Exco Konsilio

+ other "sub" Google Discussion Groups regarding for example ServasOnline

Now, after this background, my question is:

is it possible for the members of SI Exco to look at the entire correspondence on ex...@servas.org in one place?

I ask you this because SI Exco can read the collection of email discussions (email threads) when we use the email adress servasinternationalexco2012...@googlegroups.com connected to the Google Discussion Group 

"SERVAS INTERNATIONAL EXCO 2012-2015" 

Please see the image from the mentioned Google Discussion Group here:

Regards

Jonny Sågänger

[Jonny Sågänger]

att: Michael Silbert

cc: Mark Hahn, Exco

Hi Michael,

I think you may have asked me a question regarding the existance of the email adress servasinternationalexco2012-2015@googlegroups.com, even tough I couldn't find the email now that I searched for it.

Any, even if you havn't asked you I would like to explain why this email adress exists.

The current SI Exco is constantly trying to improve our system of communications internally (with each other in the group) and externally (with external parts).

We still don't have a good system for communication. The current is too fragmented and not integrated enough. 

Let me give you the background:

SI Exco has the email adress ex...@servas.org thanks to the efforts of SI ICT I assume.

Servas, Servas Interntional and SI Exco uses  other "sub" Google Discussion Groups regarding for example ServasOnline.

I created servasinternationalexco2012...@googlegroups.com connected to a Google Discussion Group) because I want Exco to have a system for email communication, email discussions and decision making that is easy to search and which makes it easy for us to trace certain discussions as well as decisions.

To me having just ex...@servas.org was/is not enough.

Exco decided to give Facebook even though some of the Exco members were quite reluctant. I created the closed group SI Exco Konsilio, se below. I has not been successful enough to be maintained as a tool. The closed group SI Exco Konsilio is still existing, but it has not been used by Exco since April 2013.

It was at this point I created the group "Servas International Exco 2012-2015" and attached the email adress servasinternationalexco2012-2015@googlegroups.com.

Now you know the background.

I'd be happy to hear if you have suggestions for a better system. 

I'm not totally happy about the arrangement we have today. 

Why?

1. The email based discussions within Exco get mixed with all my other (and I think I can speak for the rest of Exco) emails. It's sometimes confusing and frustrating. 

Yes, it's easier to find the email threads when we enter the Google group "Servas International Exco 2012-2015", but it's still not very easy.

2. Our Exco discussions that leads to email based decisions are often difficult to find, to follow up and therefore sometimes loose momentum and die with ,  

All the best,

Jonny