Fwd: RFI for ServasOnline

[Jonny Sågänger]

Hi Ann,

this RFI has been emailed to all NS around the world, including Servas UK.

All the best,

and good luck!

//Jonny 

---------- Forwarded message ----------
From: Matthew Pashkovskiy <mpashk...@yandex.ru>
Date: 2013/10/28
Subject: RFI for ServasOnline
To: adhol...@yahoo.com, amf...@yahoo.com, Aissa Anna Zakrzewska <annamza...@gmail.com>, Arnoud Philippo <arnoud....@gmail.com>, arqto...@hotmail.com, barrios...@gmail.com, boris....@abm.si, cade...@oauife.edu.ng, Carmen.g...@gmail.com, carmenm...@hotmail.com, chri...@bluewin.ch, Claudia...@gmail.com, cma...@gmail.com, cmmu...@yahoo.com, cril...@yahoo.fr, crsc...@gmail.com, crtpdp...@yahoo.com, dottyo...@yahoo.com, el...@libero.it, va....@gmail.com, exodus...@yahoo.com, globa...@yahoo.com, guap...@hotmail.com, gyps...@hotmail.com, houn...@yahoo.fr, huh...@kornet.net, imp...@yahoo.com, in...@anamanghi.com, in...@servas.dk, islan...@northrock.bm, jerina.m...@gmail.com, Javier Heusser <jheu...@durandin.cl>, jolu...@o2.pl, pres...@servas.org, Jonny Sågänger <jon...@gmail.com>, juerg....@servas.ch, kcr...@gmail.com, kosovo...@yahoo.com, kuniot...@gmail.com, leonardas....@ktu.lt, Alexey Tereshchenko <lesha....@gmail.com>, lihe...@yahoo.com, lilula...@gmail.com, magui...@hotmail.com, marvin...@yahoo.com, maurits...@gmail.com, mbarro...@hotmail.com, mel...@sulanet.net, milo...@hotmail.com, mine...@hotmail.com, mjw...@yahoo.com, mlel...@yahoo.com, mou...@hotmail.com, murady...@yahoo.com, nka...@yahoo.fr, nton...@abv.bg, onew...@sympatico.ca, oukki....@pp.inet.fi, ow...@bucksvsbytes.com, pearl....@smsupermalls.com, Pramod Kumar <pramod...@gmail.com>, pres...@servas.org.au, rita.de...@telenet.be, robert.t...@btinternet.com, secr...@servas.org.au, sercan...@gmail.com, serenat...@gmail.com, serv...@gmail.com, servas...@yahoo.com, serv...@pl.net, Susana Martinez <servaspr...@gmail.com>, shoa...@hotmail.com, shya...@gmail.com, silvi...@tin.it, si_d...@yahoo.co.uk, smajo...@gmail.com, spani...@gmail.com, tamngath...@yahoo.com, tea4tw...@yahoo.fr, vaj...@sltnet.lk, va...@hotmail.com, venusla...@yahoo.es, vfru...@upcmail.cz, wilso...@comone.co.zw, zha...@yahoo.com, zhou.v...@gmail.com, zoc...@gmail.com, zpo...@hotmail.com, benl...@africa-online.net, ajdademir...@gmail.com, babs...@yahoo.fr, dante...@gmail.com, dianari...@telesur.sr, Elka...@gmail.com, gmolina...@me.com, hanna_fa...@hotmail.com, hima...@gmail.com, janikp...@orange.fr, jean.s...@ntlworld.com, joy.or...@gmail.com, kiaty...@yahoo.com, koum...@yahoo.fr, mafev...@yahoo.com.br, mech...@gmail.com, mr...@moneytech.mg, muhamma...@gmail.com, national...@servas.de, nya...@hotmail.com, pmw...@yahoo.com, sang_...@yahoo.com, sergeyk...@gmail.com, servas...@gmail.com, Serva...@yahoo.com, squir...@gmail.com

Dear Servas Friends around the world,

as mentioned in the emailed message that was sent to you on the 21st of October by Jonny Saganger, the president of Servas International I'm sending you letter for RFI. Please forward it to companies or individuals you know and who are willing to participate in public bidding process for ServasOnline implementation.

At the bottom of this message you find a pasted copy of Jonny Saganger's message about the ServasOnline project and the RFI. The message gives you a background to the project and the purpose of the RFI.

Please feel free to contact me in case of any questions by the mathew.p...@gmail.com

Form to fill RFI is available by the link: https://docs.google.com/forms/d/1Mw0OfH3Iym5Yz7QZ4qsWJkeAnHbjII6iiImAGPORPhc

Sincerely yours

Matthew Pashkovskiy

ServasOnline Project Manager

REQUEST FOR INFORMATION (RFI) FOR SERVAS ON LINE (SOL) PROJECT 

1. General Information

1.1. Definitions

Request for Information (RFI): is a process whose purpose is to collect written information about the capabilities of various suppliers

Request for Proposal (RFP):  is a solicitation made through a bidding process, by a company interested in procurement of a commodity, service or valuable asset, to potential suppliers to submit business proposals.

1.2. Introduction

Servas International (SI) plans to launch an RFP for the development of its online platform called ServasOnline (SOL). The RFP will be composed of two distinct parts: 

1 – SOL Graphical design

2 – SOL Implementation.

The purpose of this RFI is to qualify the organisations (companies or individuals), recognized as having the ability to deliver the services required for SOL development.

Based on their response to RFI, the SOL Steering Committee will rate the responding organisation and “short-list” those who will be invited to the RFP.

1.3. Servas Overview

Servas International (SI) is an international, non-governmental, interracial hospitality association present in 128 countries and run mostly by volunteers. Founded in 1949 by Bob Luitweiler and his friends as a peace movement, SI is a non-profit, worldwide, cooperative, cultural exchange network bringing people together to build understanding, tolerance, mutual-respect, and world peace. It promotes world-peace by encouraging individual person-to-person contacts.

1.4. Project Overview

The objective of the project  is to develop an online platform for members called  ServasOnLine (SOL). The goal of SOL is to provide simple and intuitive electronic access to information and services and serve as a communications tool between Servas members. 

SOL will allow to:

- present information about SI;

- provide communication tools for members;

- organize individual member travels through an host search service;

- manage membership.

The SOL project is managed by a Project Manager (PM) and supported by two organisation entities:

- SOL Steering Committee (SOLSC), which is composed of Servas members and responsible for the validation of the RFP documents, qualification and selection of bidders, contracting, monitoring of project progress, final acceptance of deliverables

- SOL Review Group (SOLRG), which is composed of Servas members and responsible for providing, at SOLSC request, an end-user viewpoint on the solution (specifications, user interface, prototype, releases…) SOLRG, through the competencies of some of its members, might additionally be requested to provide a specific expertise on certain technical subjects

1.5. Evaluation criteria

The criteria for the final selection of the organisation will be detailed in the RFP document. They will relate to:

- Experience 

- Competencies

- Methodology

- Cost 

- Schedule

- Quality assurance and risk management

1.6 RFI schedule

Start of RFI: 28-10-2013

Final date for RFI responses : 28-11-2013

1.7 RFP schedule

Planned dates (to be confirmed):

Selection of bidders and launch of RFP: 28-11-13

Deadline for acceptance of bidders offers: 28-12-13

2. RFI Responses

Organisations are requested to answer to this Request for Information by addressing the topics listed below.

However, any relevant document which aims at providing additional information related to the organisation’s  capabilities is welcome (financial statement, references, certifications, ..) 

Questions may be sent to Servas but Servas will decide to answer or not  the questions, and to send or not the answers to the organisation which sent the question or to all the organisations.

To fill RFI please follow the link: https://docs.google.com/forms/d/1Mw0OfH3Iym5Yz7QZ4qsWJkeAnHbjII6iiImAGPORPhc/viewform?pli=1&edit_requested=true

END OF RFI.

Copy of SI's President's letter

Copy of the letter that was sent by Jonny Saganger, Servas International President, on the 21st of October, about the ServasOnline, SOL, project. 

as you will know ServasOnline is being developed to provide an up to date Internet based communication system for Servas members.

The objectives of the ServasOnline project are to develop a new Servas International website and to create a social networking platform with a efficient search system for travelers to find hosts as the main feature.

We are pleased to say that we have reached a stage when we will be looking worldwide for bids (quotations) from suitably qualified and experienced companies in the area of IT- and website development.

We hope you would like to give your contribution to this global project by helping us with this search.

A detailed Request for Information (RFI) will be available soon. The RFI will set out the specifications for the project  and will be the basis on which the SOL Steering Committee will select the companies that can be qualified for bidding on the project.

Let us know as soon as possible if you can recommend a limited number of suitably qualified and experienced company in your country.

You will soon receive further information about the RFI.

If you have any queries about the ServasOnline project and the process to search for qualified companies, please contact one of these persons:

Matthew Pashkovskiy 

Project Manager ServasOnline

Steering Committee, SOL SC

mathew.p...@gmail.com

 

Frederic Morizot,

Member of management team of ServasOnline Steering Committee, SOL SC (Responsible for RFI)

morizot....@wanadoo.fr

 

Bernard Andrieu,

Member of management team of ServasOnline Steering Committee, SOL SC

berno....@orange.fr

 

Looking forward to hearing from you.

Best regards

Jonny Saganger

President Servas International, SI

Project sponsor ServasOnline Project

[Jonny Sågänger]

Ok,

good!

//Jonny 

2013/11/9 Ann Greenhough <anngree...@gmail.com>

Dear Jonny

Thanks for this.  I think Jean and Bob have assumed I have it and so getting on with passing it on to Fat beehive.  

I will try to get things moving befroe I leave bu aware I do not get back to the UK before 30th November.  I will check with Jean to see if Brian could eb the main ?UK link but at this stage I'm the only one who has been in direct contact with Fat beehive.

ann 

[Jonny Sågänger]

---------- Forwarded message ----------
From: Jonny Sågänger <jon...@gmail.com>
Date: 2013/11/21
Subject: Re: RFI for ServasOnline
To: Sebastian Stakelborough <seba...@stunning.se>
Cc: Матвей Пашковский <mathew.p...@gmail.com>, Frederic Morizot <morizot....@wanadoo.fr>, Andrieu B <berno....@orange.fr>

Hi Sebastian,

thank you for your modified offer regarding the creation of a website for Servas International.

I will present your offer to the ServasOnline Steering Committee management group (concists of three other people).

I will inform you about our decision regarding your offer.

All the best,
Jonny Sågänger

President

Servas International

2013/11/21 Sebastian Stakelborough <seba...@stunning.se>

Hej Jonny!

Vi har pratat igenom er upphandling ett varv internt, och vii skulle gärna vilja jobba med er men har konsekvent tackat nej till pitcher som vi känner äter för mycket av vår tid. Vilken vi känner att er upphandling tyvärr kommer göra. Den främsta anledningen till att vi behöver tacka nej är att vi vill fokusera på våra befintliga kunder istället, och se till att de får så bra service som möjligt.

Dock har jag ett motbud som du gärna får fundera på. Vi skulle gärna vilja träffa er förutsättningslöst och presentera oss, samt några av våra case. Om ni känner att kemin stämmer, och att vi känns som en bra och passande byrå, så får ni välja oss utan pitch. 

Självklart behöver vi även hitta fram till ett pris som vi bägge är nöjda med. 

Detta är mitt förslag, som jag hoppas du gillar. Annars får jag önska dig och Servas lycka till i framtiden. 

Med vänlig hälsning,

Sebastian

Sebastian Stakelborough

Projektledare

STUN

NING

Ljusslingan 20, 120 31 Stockholm

seba...@stunning.se

+46 (0) 73-573 77 33

30 okt 2013 kl. 12:39 skrev Jonny Sågänger <jon...@gmail.com>:

Hej Sebastian,

se RFI nedan efter inledande text som är avsedda för s k nationella sekreterare inom Servas. 

Längst ned finns bakgrund till projektet.

Bästa hälsningar

Jonny Sågänger

World President

Servas International 

Mobile: +46 (0) 70 620 28 43

Email: jon...@gmail.com

Twitter: @JonnySaganger