Comdata - any comments from users of this service?

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Steve Hunt

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Aug 12, 2016, 2:26:45 PM8/12/16
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Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors. Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer
[cid:image0...@01D170B4.BAFE0990]<http://www.weddlebros.com/>

Office: 812-339-9500 | Direct: 812-323-2214 | www.weddlebros.com

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Lucy Danielian

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Aug 12, 2016, 2:29:01 PM8/12/16
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Comdata is awesome!  Acco has been paying vendors with comdata since 2012 and we have had the best experience.  If you have any issues or questions - do not hesitate to contact me. 

Good luck!

On Fri, Aug 12, 2016 at 11:26 AM, Steve Hunt <sh...@weddlebros.com> wrote:
Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors.  Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer
[cid:image001.jpg@01D170B4.BAFE0990]<http://www.weddlebros.com/>


Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.

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Lucy Danielian

Accounts Payable Manager -Construction

6265 San Fernando Rd

Glendale, CA 91201

Tel: 818-244-6571 ext 2102

Fax: 818-545-9033


Varoujan Adamian

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Aug 12, 2016, 2:34:21 PM8/12/16
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Hi Steve,

Its great to hear from you.  Just make sure you have a good Rep.  If Matt Butler is somehow involved with your account, then you are golden.

Cheers,
Varouj


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On Fri, Aug 12, 2016 at 11:26 AM, Steve Hunt <sh...@weddlebros.com> wrote:
Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors.  Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer
[cid:image001.jpg@01D170B4.BAFE0990]<http://www.weddlebros.com/>


Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.

Steve Hunt

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Aug 12, 2016, 2:35:14 PM8/12/16
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Lucy,

 

Thank you very much for that comment!

 

Steve

812-323-2214

 

From: 'Lucy Danielian' via Profitool User Group [mailto:PT_U...@googlegroups.com]
Sent: Friday, August 12, 2016 2:29 PM
To: PT_U...@googlegroups.com
Cc: (pt...@ptug.org) <pt...@ptug.org>
Subject: Re: {PTUG} - Comdata - any comments from users of this service?

 

Comdata is awesome!  Acco has been paying vendors with comdata since 2012 and we have had the best experience.  If you have any issues or questions - do not hesitate to contact me. 

 

Good luck!

On Fri, Aug 12, 2016 at 11:26 AM, Steve Hunt <sh...@weddlebros.com> wrote:

Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors.  Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer

[cid:image0...@01D170B4.BAFE0990]<http://www.weddlebros.com/>



Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.


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Lucy Danielian

Accounts Payable Manager -Construction

6265 San Fernando Rd

Glendale, CA 91201

Tel: 818-244-6571 ext 2102

Fax: 818-545-9033

 

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David Cox

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Aug 17, 2016, 11:30:01 AM8/17/16
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Steve, 

ACCO enjoys a sizable rebate amount each month, but there are some hidden costs for the program. We had a person designated as the Comdata payment question person, as many vendors sign up for Comdata payment, but don't understand how it works. Takes a couple of payments for a vendor to catch on. It is dependent on a good email address for the vendor to be in Profitool. 
But overall it is a net win.

On Fri, Aug 12, 2016 at 11:26 AM, Steve Hunt <sh...@weddlebros.com> wrote:
Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors.  Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer
[cid:image001.jpg@01D170B4.BAFE0990]<http://www.weddlebros.com/>


Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.
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Dave Cox | IT Manager of Enterprise Applications | ACCO Engineered Systems
6265 San Fernando Rd | Glendale, California | 91201-2214

Steve Hunt

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Aug 17, 2016, 11:42:56 AM8/17/16
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Thanks David.

 

Your comment touches on my biggest fear about using Comdata.  We don’t want any of our vendors to feel taken advantage of.  We also don’t want using Comdata to affect future pricing received from a vendor.  That would defeat the purpose.

We have decided to table this decision until October-ish.  It’s going to be a topic at a peer group meeting Weddle is in.  We want to see if any of our peer group members use Comdata or something similar.

 

Steve

812-323-2214

 

From: 'David Cox' via Profitool User Group [mailto:PT_U...@googlegroups.com]
Sent: Wednesday, August 17, 2016 11:30 AM
To: PT_U...@googlegroups.com
Cc: (pt...@ptug.org) <pt...@ptug.org>
Subject: Re: {PTUG} - Comdata - any comments from users of this service?

 

Steve, 

 

ACCO enjoys a sizable rebate amount each month, but there are some hidden costs for the program. We had a person designated as the Comdata payment question person, as many vendors sign up for Comdata payment, but don't understand how it works. Takes a couple of payments for a vendor to catch on. It is dependent on a good email address for the vendor to be in Profitool. 

But overall it is a net win.

On Fri, Aug 12, 2016 at 11:26 AM, Steve Hunt <sh...@weddlebros.com> wrote:

Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors.  Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer



Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.


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Dave Cox | IT Manager of Enterprise Applications | ACCO Engineered Systems
6265 San Fernando Rd | Glendale, California | 91201-2214

cell 818-445-4487 | 818-244-6571 main

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David Cox

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Aug 17, 2016, 11:51:34 AM8/17/16
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Steve, 

We too had internal debates raising the same topics related to the initial roll out. Some counter points:
  • If vendor takes a credit card for payment, and we don't pay by credit card, we are missing out.
  • When paying by credit card, we don't/shouldn't send the vendor a 1099 at year end. Comdata sends form 1099K (if I remember the form name correctly). We don't know exactly what the vendor was paid.
  • We had a concern that vendors offering prompt payment discount would not do so when we pay by credit card. But this was found not to be the case universally. 

On Wed, Aug 17, 2016 at 8:42 AM, Steve Hunt <sh...@weddlebros.com> wrote:

Thanks David.

 

Your comment touches on my biggest fear about using Comdata.  We don’t want any of our vendors to feel taken advantage of.  We also don’t want using Comdata to affect future pricing received from a vendor.  That would defeat the purpose.

We have decided to table this decision until October-ish.  It’s going to be a topic at a peer group meeting Weddle is in.  We want to see if any of our peer group members use Comdata or something similar.

 

Steve

812-323-2214

 

From: 'David Cox' via Profitool User Group [mailto:PT_Users@googlegroups.com]
Sent: Wednesday, August 17, 2016 11:30 AM
To: PT_U...@googlegroups.com
Cc: (pt...@ptug.org) <pt...@ptug.org>
Subject: Re: {PTUG} - Comdata - any comments from users of this service?

 

Steve, 

 

ACCO enjoys a sizable rebate amount each month, but there are some hidden costs for the program. We had a person designated as the Comdata payment question person, as many vendors sign up for Comdata payment, but don't understand how it works. Takes a couple of payments for a vendor to catch on. It is dependent on a good email address for the vendor to be in Profitool. 

But overall it is a net win.

On Fri, Aug 12, 2016 at 11:26 AM, Steve Hunt <sh...@weddlebros.com> wrote:

Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors.  Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer



Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.


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Dave Cox | IT Manager of Enterprise Applications | ACCO Engineered Systems
6265 San Fernando Rd | Glendale, California | 91201-2214

cell 818-445-4487 | 818-244-6571 main

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Lucy Danielian

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Aug 17, 2016, 12:03:37 PM8/17/16
to PT_U...@googlegroups.com
Steve,

We have been using Comdata for 4 years and I can tell you that most vendors love it.  It is a much faster and more hassle free way to get paid.  Not all vendors will sign up for it but we made this option voluntary and did not approach our discount vendors at all.  We have had some vendors sign up in the beginning and then go back to checks due to the high credit card merchant fees but I can assure you we have not experienced any price increases or damaged vendor relationships.  We even have subcontractors take credits cards for hundreds of thousands of dollars at a time.

Hope this helps!





On Wed, Aug 17, 2016 at 8:42 AM, Steve Hunt <sh...@weddlebros.com> wrote:

Thanks David.

 

Your comment touches on my biggest fear about using Comdata.  We don’t want any of our vendors to feel taken advantage of.  We also don’t want using Comdata to affect future pricing received from a vendor.  That would defeat the purpose.

We have decided to table this decision until October-ish.  It’s going to be a topic at a peer group meeting Weddle is in.  We want to see if any of our peer group members use Comdata or something similar.

 

Steve

812-323-2214

 

From: 'David Cox' via Profitool User Group [mailto:PT_Users@googlegroups.com]
Sent: Wednesday, August 17, 2016 11:30 AM
To: PT_U...@googlegroups.com
Cc: (pt...@ptug.org) <pt...@ptug.org>
Subject: Re: {PTUG} - Comdata - any comments from users of this service?

 

Steve, 

 

ACCO enjoys a sizable rebate amount each month, but there are some hidden costs for the program. We had a person designated as the Comdata payment question person, as many vendors sign up for Comdata payment, but don't understand how it works. Takes a couple of payments for a vendor to catch on. It is dependent on a good email address for the vendor to be in Profitool. 

But overall it is a net win.

On Fri, Aug 12, 2016 at 11:26 AM, Steve Hunt <sh...@weddlebros.com> wrote:

Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors.  Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer



Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.


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--

Dave Cox | IT Manager of Enterprise Applications | ACCO Engineered Systems
6265 San Fernando Rd | Glendale, California | 91201-2214

cell 818-445-4487 | 818-244-6571 main

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Lucy Danielian

Accounts Payable Manager -Construction

6265 San Fernando Rd

Glendale, CA 91201

Steve Hunt

unread,
Sep 22, 2016, 3:00:23 PM9/22/16
to PT_U...@googlegroups.com

David, Lucy -

 

Your comments about Comdata were very much appreciated.  We are starting to set things up, but I am still unsure how Comdata payments will post to Profitool.  We are going to send them a test file for vendor payment uploads, but that is info OUT of Profitool.  Not sure how these payments will then post TO Profitool.

 

What Profitool file(s) do you send to Comdata for vendor payments?  The TR PROOF, TR CHECK, a customized file, or something else?

 

Thanks, 

 

Steve

812-323-2214

 

From: 'Lucy Danielian' via Profitool User Group [mailto:PT_U...@googlegroups.com]
Sent: Wednesday, August 17, 2016 12:03 PM
To: PT_U...@googlegroups.com
Subject: Re: {PTUG} - Comdata - any comments from users of this service?

 

Steve,

 

We have been using Comdata for 4 years and I can tell you that most vendors love it.  It is a much faster and more hassle free way to get paid.  Not all vendors will sign up for it but we made this option voluntary and did not approach our discount vendors at all.  We have had some vendors sign up in the beginning and then go back to checks due to the high credit card merchant fees but I can assure you we have not experienced any price increases or damaged vendor relationships.  We even have subcontractors take credits cards for hundreds of thousands of dollars at a time.

 

Hope this helps!

 

 

 

 

 

On Wed, Aug 17, 2016 at 8:42 AM, Steve Hunt <sh...@weddlebros.com> wrote:

Thanks David.

 

Your comment touches on my biggest fear about using Comdata.  We don’t want any of our vendors to feel taken advantage of.  We also don’t want using Comdata to affect future pricing received from a vendor.  That would defeat the purpose.

We have decided to table this decision until October-ish.  It’s going to be a topic at a peer group meeting Weddle is in.  We want to see if any of our peer group members use Comdata or something similar.

 

Steve

812-323-2214

 

From: 'David Cox' via Profitool User Group [mailto:PT_U...@googlegroups.com]
Sent: Wednesday, August 17, 2016 11:30 AM
To: PT_U...@googlegroups.com
Cc: (pt...@ptug.org) <pt...@ptug.org>
Subject: Re: {PTUG} - Comdata - any comments from users of this service?

 

Steve, 

 

ACCO enjoys a sizable rebate amount each month, but there are some hidden costs for the program. We had a person designated as the Comdata payment question person, as many vendors sign up for Comdata payment, but don't understand how it works. Takes a couple of payments for a vendor to catch on. It is dependent on a good email address for the vendor to be in Profitool. 

But overall it is a net win.

On Fri, Aug 12, 2016 at 11:26 AM, Steve Hunt <sh...@weddlebros.com> wrote:

Profitool users -

I am considering entering into a contract with Comdata today for AP payments for certain vendors.  Any quick comments from anyone - pro or con?

Thanks,

Steve Hunt
CFO, Secretary & Treasurer

[cid:image0...@01D170B4.BAFE0990]<http://www.weddlebros.com/>



Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

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Dave Cox | IT Manager of Enterprise Applications | ACCO Engineered Systems
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Lucy Danielian

Accounts Payable Manager -Construction

6265 San Fernando Rd

Glendale, CA 91201

Tel: 818-244-6571 ext 2102

Fax: 818-545-9033

 

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David Cox

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Sep 22, 2016, 3:24:17 PM9/22/16
to PT_U...@googlegroups.com
Hey Steve, 

The process is that we do a regular TR PROOF, CHECK, POST cycle. THEN a Comdata file is created using TR DP TRANSMIT and TR DP POST. A file is created by the last step, a cron job is scheduled on your server to run a script. The script logs into Comdata's secure FTP web site,and loads the "request" file. The script also looks for a "response" file and uploads it to a directory usually located in the DFD. An email is sent notifying you that a Response has been received, and you run TR DP RESPONSE to record the fact that Comdata processed this. If there are items not processed (bad vendor email address is most common reason), you will see it on the TR DP RESPONSE report.

ACCO has the cron job scheduled to run every 15 minutes between 7 AM to 6 PM Monday to Friday. A unique GL Bank Account code is used for this which is different than the one you use for printing checks. 

Hope this answers your questions. I'd be happy to schedule a call with you if you have questions better answered over the phone than in email. One very important key to this is getting a report monthly from Comdata showing each vendor processed Master Card "disbursement". Otherwise you can't do a bank reconciliation on these disbursements.  

[cid:image001.jpg@01D170B4.BAFE0990]<http://www.weddlebros.com/>



Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.


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Dave Cox | IT Manager of Enterprise Applications | ACCO Engineered Systems
6265 San Fernando Rd | Glendale, California | 91201-2214

cell 818-445-4487 | 818-244-6571 main

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Lucy Danielian

Accounts Payable Manager -Construction

6265 San Fernando Rd

Glendale, CA 91201

Tel: 818-244-6571 ext 2102

Fax: 818-545-9033

 

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Stelzer, David

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Sep 22, 2016, 4:16:31 PM9/22/16
to PT_U...@googlegroups.com

Steve,

 

Dave has summarized this process very well.   We have little if any issues with the process.   We have been very happy with the service, but have started to see some vendors that have been using the service opt out because of the % hit. 

 

Dave

 

 

David C Stelzer

 MCSE:Security, MCSA:Security, MCP, A+

  I.T. Manager

  

 cid:image001.png@01D19AD6.9FB98730

 

 122 South Wilson Avenue, Drawer D

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 e-mail:  dste...@mossergrp.com

 

 

 

From: 'David Cox' via Profitool User Group [mailto:PT_U...@googlegroups.com]
Sent: Thursday, September 22, 2016 3:24 PM
To: PT_U...@googlegroups.com
Subject: Re: {PTUG} - Comdata - any comments from users of this service?

 

Hey Steve, 



Office:  812-339-9500 | Direct:  812-323-2214 | www.weddlebros.com

[BPTWIN Logo 2016 Email -Small]  [Celebrating Logo - Small] <http://www.weddlebros.com/> [Facebook - Small] <https://www.facebook.com/weddlebros/> [LinkedIN - Small] <https://www.linkedin.com/company/weddle-bros--construction-companies> [Twitter - Small] <https://twitter.com/WeddleBros>

CONFIDENTIALITY NOTICE: This e-mail message, including all attachments, is for the sole use of the intended recipients(s) and may contain confidential and privileged information. If you are not the intended recipient, you may NOT use, disclose, copy or disseminate this information. Please contact the sender by reply e-mail immediately and destroy all copies of the original message including all attachments. Your cooperation is greatly appreciated. Weddle Bros. Construction Companies, P.O. Box 1330 Bloomington, IN  47402.


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Dave Cox | IT Manager of Enterprise Applications | ACCO Engineered Systems
6265 San Fernando Rd | Glendale, California | 91201-2214

cell 818-445-4487 | 818-244-6571 main

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Image removed by sender.

Lucy Danielian

Accounts Payable Manager -Construction

6265 San Fernando Rd

Glendale, CA 91201

Tel: 818-244-6571 ext 2102

Fax: 818-545-9033

 

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Dave Cox | IT Manager of Enterprise Applications | ACCO Engineered Systems
6265 San Fernando Rd | Glendale, California | 91201-2214

cell 818-445-4487 | 818-244-6571 main

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