Please review very carefully - COMMENTS INCLUDED: LISBON - 145565 - LISBON ES PTA

0 views

Skip to first unread message

angela...@hcpss.org

unread,

Feb 21, 2019, 8:43:31 AM2/21/19

to mindyba...@gmail.com, lisb...@googlegroups.com, linda...@hcpss.org

Add more dates/space to this request, if needed. Do NOT create new EMS request for same activity during same activity period.

Under a Full Review and/or Development Policy 10020 – Use of School Facilities

During the development or revision period, comments and suggestions for changes to the policies under review can be submitted via email to pol...@hcpss.org and will be shared with the applicable committee chairs prior to the presentation of the proposed policy report to the Board of Education.

After presentation of the proposed policy to the Board of Education, the public are invited to submit written testimony at least 48 hours prior to the meeting at which the Board is scheduled to take action by email to b...@hcpss.org or by letter to the Board of Education Office. The public may also testify in person at the public hearing. Equal consideration is given to written and oral testimony.

Until further notice, only half court gym use is available at Folley Quarter Middle School due to maintenance/repair.

THIS PERMIT MUST BE PRESENT AT ALL TIMES WHILE ACTIVITY IS IN PROGRESS!

If a snow emergency plan for Howard County is in effect at 7 a.m. on either Saturday, Sunday, or on a day when schools are closed for students, all community programs and activities scheduled to take place in school facilities are canceled. If a snow emergency is lifted after 7 a.m. that same day, all activities remain canceled for the remainder of the day.

If a snow emergency goes into effect after 7 a.m., all activities thereafter are canceled for the remainder of the day.

If a snow emergency goes into effect while any programs or activities are already in progress, those programs and activities may be completed. Any programs/activities that start after the snow emergency has gone into effect, are canceled for the remainder of the day.

ALERT: Beginning in fall 2018, HCPSS will be installing new short-throw projectors in classrooms throughout the district. Please be advised that your group may be asked to temporarily relocate from your assigned classroom to another location in the school to accommodate the installation project.

PLEASE BE ADVISED if Energy was NOT requested, please revise online to add Energy if needed.
HVAC Tech fee (minimum 2 hours) may apply for late energy requests if technician is required.

If you experience heat/ac problems, a group member must call 410-313-7091. School staff members do NOT have the authority to request on your behalf.

If you are unable to access the building at your approved time call 443-472-5969.

48 Hours in Advance, EMS web users MUST make changes or cancel online when they will not be using previously requested space. EMS web users can access all web submissions online by selecting “View My Requests” under Reservation tab to make changes/cancellations. Date and time changes can be made by selecting “Booking Tools”.

HCPSS Outdoor School Maps

Community Use of Facilities Inclement Weather Hotline – 410-313-6827 http://www.hcpss.org/schools/emergency-closings/

For any public assembly where 250 or more persons are anticipated, the using organization is required to have one certified adult crowd manager present for every 250 people as specified by the Howard County Fire Marshal.

https://www.howardcountymd.gov/Departments/Fire-and-Rescue/For-The-Community/Crowd-Manager-Safety-Seminar

Please contact Diane Caporaletti 410-313-8293 if you are interested in booking the Jim Rouse Theatre www.rousetheatre.org

** A separate online request must be submitted for each activity period for each school **

STAFFING FEES APPLY TO ALL SUMMER COMMUNITY BOOKINGS WHEN SCHOOLS ARE NOT IN SESSION BEGINNING 4:30PM

Outdoor Areas (Late requests processed on a first come first serve basis)

	Activity Period	Submission Deadline
	Fall (Sept. 1 - Nov. 30)	June 1
	Spring / Summer (Apr. 1 - Aug. 31)	January 1

Indoor Areas (Late requests processed on a first come first serve basis)

	Activity Period	Submission Deadline
	Fall(Sept. 1 - Dec. 31)	June 1
	Winter(Jan. 1 - Mar. 31)	October 1
	Spring (Apr. 1 - June 30)	January 1
	Summer (July 1 - Aug. 31)	April 1

CONFIRMATION EMAIL MUST BE PRESENT AT ALL TIMES WHILE ACTIVITY IS IN PROGRESS!

Food and beverage consumption is limited to Cafeteria space ONLY! Food is NOT allowed in any classroom areas and is strictly enforced.

HVAC turnover occurs (pending current temps) on or about April 15th and heating on or about October 15^th. As of January 2015, Energy not previously requested online may incur a HVAC Tech fee (minimum 4 hours/$69/hr) for late energy requests if technician is required.

WINTER/HEATING SEASON OPERATING CONDITIONS

1. School day (Monday-Friday) – Temperatures are to be maintained as follows:
a. Classroom areas, portable classrooms, media centers, cafeterias, multipurpose rooms, administrative areas, and teacher planning areas will be 70˚F (+/- 2˚F).

b. All other areas shall be set at 65˚F.

2. On days when school is not in session and overnight (one hour after dismissal of students), the temperature setting is to be 55˚F in all areas.

3. NO PORTABLE HEATERS will be used unless a mechanical failure necessitates supplemental heat.

SUMMER/COOLING SEASON OPERATING CONDITIONS - School day (Monday-Friday) – In spaces where cooling is available, temperature settings in all areas of the building being used will be 76˚F (+/- 2˚F). Air conditioning units will operate from one hour prior to approved school start time until one hour after dismissal of students. Following the end of the academic school year in June, air conditioning will be provided only to maintain the integrity of the building environment, to support HCPSS summer school services and for programs where the energy component is requested and paid for separately. Cooling schedules will be lengthened when the Environmental Protection Agency (EPA) designates a Code Orange or higher air quality day.

High School Auditorium Use - No tech services provided for Auditorium use beyond house lights up/down; stage lights up/down. No access to sound/lighting booth. This applies to all high schools with the exception of JRT @Wilde Lake High.

Use of High School athletic areas is with the understanding that school practices, games, and matches will be completed prior to community group use.

All Kitchen requests must be accompanied by a Cafeteria Worker Request (additional staffing fee may apply) prior to approval. http://www.hcpss.org/parents/facilities/

SCHOOL CLOSINGS* http://www.hcpss.org/calendar/

New Year's Day

Martin Luther King Jr. Day

President's Day

Good Friday and Easter Monday

Memorial Day

Independence Day

Labor Day

Rosh Hashanah and Yom Kippur

Primary/Election Days

Thanksgiving Holiday (Thursday and Friday)

Christmas Eve and Christmas Day

Lunar New Year Eve^

Eid Al-Adha^

Diwali^

^2016-2017 school year. Professional learning and/or workdays for teachers were scheduled on these dates.

* Exceptions may be made for special requests and regular religious services , through the Use of School Facilities Office. For state mandated holidays occurring on Saturday or Sunday, schools will be closed for observance on Friday or Monday.

Unless otherwise requested, only one (1) custodian will be assigned.

For more information https://www.hcpss.org/schools/facilities/

The information contained in and attached to this electronic mail transmission is intended for the use of the named individual or entity to which it is directed and may contain information that is confidential or legally privileged. It is not intended for transmission to, or receipt by, anyone other than the named addressee. If the reader is not the intended recipient, you are hereby notified that any unauthorized review, use, disclosure, dissemination, distribution, or copying of this communication, or any of its contents, is strictly prohibited. If you have received this electronic mail transmission in error, please delete it from your system without copying or forwarding it, and notify the sender of the error by reply email or phone call. Thank you.

The Howard County Public School System

10910 Clarksville Pike ♦ Ellicott City, MD 21042

Reservation Confirmation and Approval

Organization	Reservation: 145565
Mindy Barnowski	Event Name: Summer Art Camp
LISBON ES PTA	Phone: 4432801020
	Email Address: mindyba...@gmail.com
	Event Type: Camp

Bookings / Details

Quantity

Monday, August 5, 2019