Monday, 4/27 at 10AM Meeting w/Pace
Peter Chislett
Meeting: Monday, 4/27 at 10am.
2nd floor of 163 William Street, a few blocks from Pace.
Map: http://bit.ly/KYpBc
Idalia Soto
Assistant Director of Special Events, NY
Pace University
163 Williams Street- 4th Floor
(212) 346-1360 (office)
(914) 227-0417 (mobile)
Please review Idalia's email. I wil be reposting it to the list with my additions/comments shortly for general discussion.
--peter
From: "Soto, Ms. Idalia" <is...@pace.edu>
Sent: Friday, April 24, 2009 03:56 PM
To: Peter Chislett <pe...@chislett.com>, "'r...@robblatt.com'" <r...@robblatt.com>
CC: "Pena, Mr. Wilfredo" <wp...@pace.edu>, "Hill, Dr. Jonathan H." <jh...@pace.edu>
Subject: Laid Off Camp
Hello Everyone,
Freddy and I met today and we went through some of the details for the events. The shaded items are the ones that we need answers too. We would like to have a meeting on Monday, 4/27 at 10am. The meeting would be in the 2nd floor of 163 William Street. After the meeting we can take a walk over to see the spaces. The MPR has an event in there all day so we can not go into the room. The student union should be free so we could walk through there. We will also take a look at the classrooms. Please confirm that you can attend on Monday.
Rooms & AV:
· Student Union
o We need to figure out how many screens are need. This will be on Monday.
o What kind of set up would you need in the space?
o Projector & Screen in Room- Freddy will handle the order with Educational Media
o 2 Portable projectors & screens in the room- Freddy will handle the order with Educational Media
o Please note that with the screens sections will not be sound proof. Each area will be able to hear what’s going on in the other section
· Multipurpose Room
o We need to figure out how many screen are need. This will be on Monday
o What kind of set up would you need in the space?
o Project & Screen in the Room- Freddy will handle the order with Educational Media
o 1 portable projector & screen
o Please note that with the screens sections will not be sound proof. Each area will be able to hear what’s going on in the other section.
· Classrooms
o The following room have projects already in the room: W507, W519, W520. I suggest using these rooms since you need projectors.
o Freddy will handle the Educational Media order for these rooms.
o Please let me know if you are going to need more classrooms than these three. I also have W504, W510, W511 reserved for the event.
· Reading Room
o 1 portable projector & Screen
o What kind of set up will you need in the space?
Flipcharts:
· Freddy is looking into getting portable white boards for the event
· There are also 2 regular flip charts but please note you need to bring the paper for them and the dry erase makers since educational media does not provide this. Freddy is handling the ordering of these
Catering:
· Freddy mentioned that you might want to have some breakfast for the event. Please let me know if this is confirmed. I have attached the catering guide with the price insert above.
· If you need food I would need the amount you are ordering for and I would also need the billing address, phone number, and contact for invoicing purposes.
· We would also need the time that you want the set up to be done.
Tables/ Registration:
· The registration table will be at the B-Level across from the security desk. I will have three tables available with 6 chairs. Two will be for registration and one will be for the general brochures.( please let me know if you would like this table at another location)
· We are going to find out where the library folks would like their table on Monday.
· I will have two tables set up right outside the Student Union for the sponsors’ materials.
· For the registration table I need a list of attendees the day before or earlier to give to security. I also wanted to remind you that the all the participants need name tags.
General Questions:
· We need a general breakdown of the day with times and where you would like sessions to be
· We need the certificate of insurance for the event as detailed in the co-sponsorship agreement
· We also need to know the amount of people that have registered for the event to date.
· We are we with the wireless connection issue? Your previous email said that Rob would respond. I just wanted to make sure we are all on the same page.
Thank you,
Idalia Soto
Assistant Director of Special Events, NY
Pace University
163 Williams Street- 4thFloor
(212) 346-1360 (office)
(212) 346- 1337 (fax)
(914) 227-0417 (mobile)
