Re: Laid Off Camp

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Peter Chislett

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Apr 26, 2009, 9:30:18 PM4/26/09
to Soto, Ms. Idalia, Pena, Mr. Wilfredo, Hill, Dr. Jonathan H., LaidOffCampNY Organizers GoogleGroup

Idalia,


Please find our responses inline in blue.


See you at 10AM.


Thanks,


--peter

646-522-7171

 

Rooms & AV:

·         Student Union

o   We need to figure out how many screens are need. This will be on Monday.

o   What kind of set up would you need in the space?

- The original idea was to split the area into 3 session areas, we may split it into 2 areas now that we are using 5th floor Classrooms.  This decision will be made on Monday

o   Projector & Screen in Room- Freddy will handle the order with Educational Media

o   2 Portable projectors & screens in the room- Freddy will handle the order with Educational Media

o   Please note that with the screens sections will not be sound proof. Each area will be able to hear what’s going on in the other section

·         Multipurpose Room

o   We need to figure out how many screen are need.  This will be on Monday

o   What kind of set up would you need in the space?

-The plan is to split the MPR into 2 session areas.

o   Project & Screen in the Room- Freddy will handle the order with Educational Media

o   1 portable projector & screen

o   Please note that with the screens sections will not be sound proof. Each area will be able to hear what’s going on in the other section.

·         Classrooms

o   The following room have projects already in the room: W507, W519, W520. I suggest using these rooms since you need projectors.

o   Freddy will handle the Educational Media order for these rooms.

o   Please let me know if you are going to need more classrooms than these three. I also have W504, W510, W511 reserved for the event.

-Thanks, we will determine which rooms suit our needs best on Monday.

·         Reading Room

o   1 portable projector & Screen

o   What kind of set up will you need in the space?

- We will determine what the setup on Monday

 

 

Flipcharts:

·         Freddy is looking into getting portable white boards for the event

·         There are also  2 regular flip charts but please note you need to bring the paper for them and the dry erase makers since educational media does not provide this. Freddy is handling the ordering of these

 

Catering:

·         Freddy mentioned that you might want to have some breakfast for the event. Please let me know if this is confirmed. I have attached the catering guide with the price insert above.

·         If you need food I would need the amount you are ordering for and I would also need the billing address, phone number, and contact for invoicing purposes.

·         We would also need the time that you want the set up to be done.

- Fresh Start Breakfast for 200 people ($6.50 pp)

- Billing address:

Sura Hart, Grassroots.org
303 Park Avenue, Suite 1451

New York, NY 10010

800.252.0015


Tables/ Registration:

·         The registration table will be at the B-Level across from the security desk. I will have three tables available with 6  chairs. Two will be for registration and one will be for the general brochures.( please let me know if you would like this table at another location)

·         We are going to find out where the library folks would like their table on Monday.

·         I will have two tables set up right outside the Student Union for the sponsors’ materials.

 

·         For the registration table I need a list of attendees the day before or earlier to give to security. I also wanted to remind you that the all the participants need name tags.

-  Can we email the list to security on Friday, if so what is the address?  We plan to append the list Saturday morning.

 

General Questions:

·         We need a general breakdown of the day with times and where you would like sessions to be

Tentative schedule:

Check-in:    8 AM

Welcome & Scheduling:    8:45-9:30 AM

Sessions:    9:30 AM - 12N

Lunch:    12-1 PM

Sessions:    1-6 PM

 

- We'll determine the location of the sessions on Monday.

 

·         We need the certificate of insurance for the event as detailed in the co-sponsorship agreement

- We're going to need to arrange this though a third-party

 

·         We also need to know the amount of people that have registered for the event to date.

- Exactly 200 registrants for Saturday!

 

·         We are we with the wireless connection issue? Your previous email said that Rob would respond. I just wanted to make sure we are all on the same page.

- We do not have an update, we're expecting Rob to update us all on Monday

 

 

 

 

 

-----Original message-----
From: "Soto, Ms. Idalia" <is...@pace.edu>
Sent: Friday, April 24, 2009 03:56 PM
To: Peter Chislett <pe...@chislett.com>, "'r...@robblatt.com'" <r...@robblatt.com>
CC: "Pena, Mr. Wilfredo" <wp...@pace.edu>, "Hill, Dr. Jonathan H." <jh...@pace.edu>
Subject: Laid Off Camp

Hello Everyone,

                Freddy and I met today and we went through some of the details for the events. The shaded items are the ones that we need answers too. We would like to have a meeting on Monday, 4/27 at 10am. The meeting would be in the 2nd floor of 163 William Street. After the meeting we can take a walk over to see the spaces. The MPR has an event in there all day so we can not go into the room. The student union should be free so we could walk through there. We will also take a look at the classrooms. Please confirm that you can attend on Monday.

 

 

Rooms & AV:

·         Student Union

o   We need to figure out how many screens are need. This will be on Monday.

o   What kind of set up would you need in the space?

o   Projector & Screen in Room- Freddy will handle the order with Educational Media

o   2 Portable projectors & screens in the room- Freddy will handle the order with Educational Media

o   Please note that with the screens sections will not be sound proof. Each area will be able to hear what’s going on in the other section

·         Multipurpose Room

o   We need to figure out how many screen are need.  This will be on Monday

o   What kind of set up would you need in the space?

o   Project & Screen in the Room- Freddy will handle the order with Educational Media

o   1 portable projector & screen

o   Please note that with the screens sections will not be sound proof. Each area will be able to hear what’s going on in the other section.

·         Classrooms

o   The following room have projects already in the room: W507, W519, W520. I suggest using these rooms since you need projectors.

o   Freddy will handle the Educational Media order for these rooms.

o   Please let me know if you are going to need more classrooms than these three. I also have W504, W510, W511 reserved for the event.

·         Reading Room

o   1 portable projector & Screen

o   What kind of set up will you need in the space?

 

Flipcharts:

·         Freddy is looking into getting portable white boards for the event

·         There are also  2 regular flip charts but please note you need to bring the paper for them and the dry erase makers since educational media does not provide this. Freddy is handling the ordering of these

 

Catering:

·         Freddy mentioned that you might want to have some breakfast for the event. Please let me know if this is confirmed. I have attached the catering guide with the price insert above.

·         If you need food I would need the amount you are ordering for and I would also need the billing address, phone number, and contact for invoicing purposes.

·         We would also need the time that you want the set up to be done.

 

Tables/ Registration:

·         The registration table will be at the B-Level across from the security desk. I will have three tables available with 6  chairs. Two will be for registration and one will be for the general brochures.( please let me know if you would like this table at another location)

·         We are going to find out where the library folks would like their table on Monday.

·         I will have two tables set up right outside the Student Union for the sponsors’ materials.

·         For the registration table I need a list of attendees the day before or earlier to give to security. I also wanted to remind you that the all the participants need name tags.

 

General Questions:

·         We need a general breakdown of the day with times and where you would like sessions to be

·         We need the certificate of insurance for the event as detailed in the co-sponsorship agreement

·         We also need to know the amount of people that have registered for the event to date.

·         We are we with the wireless connection issue? Your previous email said that Rob would respond. I just wanted to make sure we are all on the same page.

 

Thank you,

 

 

Idalia Soto

Assistant Director of Special Events, NY

Pace University

163 Williams Street- 4thFloor

(212) 346-1360 (office)

(212) 346- 1337 (fax)

(914) 227-0417 (mobile)

is...@pace.edu

 

 

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