Re: ESK meeting and exhibitor status

[John...@aol.com]

Greetings all,

 

Just a reminder that Earthfest meeting is Saturday, 12-2pm at Watermark books.

 

Minutes:

 

ESK meeting was 9 am March 28, 2015---Next meeting is April 4, 12 – 2 pm @ Watermark, as is the meeting on April 10.  Below are March 28 meeting notes from Ellen (me), our secretary

Panel content:  Folks, what are your concerns that you want covered?  Think about it, let’s brainstorm.

Poster—will do a few 11 X 17, and the rest 8 ½ X 11because of space constraints on many bulletin boards and such.  Plan is to get posters done by April 4^th, meeting

“Vendors”--More are confirmed now.

“Sweet Cheeks” confirmed as booth and sponsor--and John meeting with her on site some time to determine site for her diaper even and booth

"Vegan group"—they will have lined up volunteers by next meeting

"Cromwell Solar" confirmed and a sponsor—they’re from Lawrence and they install solar collectors and help customer keep cost down

"E-recycling" confirmed

"ProKansas" confirmed—Mary Dell arranging with them

Rain Barrel company is confirmed

“Kaw Valley” confirmed now—John is using a truck to pick the plants up on Fri. April 17,   possible plan is to take the plants to his Mom’s house or somewhere else, Ellen (me) will help pick up the plants, and Mary will cut apart the plant containers, but….not sure who will take them to Earth Fest on Saturday…TBD "Swap table"—Ellen (me) and someone else (for my breaks and such), plan probably to put close to Vegan table again, so Mary be that someone else and ???

"Wichita Independent Neighborhoods" (WIN) confirmed with Geri Watts; John will ask her about maybe having literature on SCART (an animal response all-volunteer group) and maybe SKARE (vet connected)

Jennifer Winn—probably will have a booth, though not confirmed

Unconfirmed/possible vendors

"LAPP"—John contacting, a popular booth, so plan to get them

Bee keeper— Lori contacting.  Update—Bee keeper contacted,  so confirmed

Still unsure about Dyck Arboretum and Bartlett Arboretum  are still not nailed down

"Bike Walk Alliance"—Lori contacting

"Trees for Life"—Mary Moore contacting, buttons and literature

"Wichita Green Group"—I think having a booth; also, at WSU are doing a “vehicle emissions testing”, Kent will check if can do at Earth Fest too—can put in an area by restrooms (not parking place)

"Bike ICT"—not sure about them

"Mike’s Bikes and Crossroad"—John is contacting them

"Great Plains Nature Center"—volunteers still an issue

Worm composting—Dianne will be contacting

Lori located "Central Kansas Clean City"—see her email

"Ark River Coalition"—Ellen (me) needs to contact.  "Buddhist center" (on 13^th)—Ellen (me) needs to contact

Panel

Jack Brown—John will talk to Tanya about him

Tom or Kent (Sierra club)

Others—we discussed needing a medical person angle and a pro on legislative angle.  Riordan person (medical) mentioned as option, John contacted but no word yet and uncertain on legislative—very uncertain

Tanya

"Sunflower Community Action"—Lori contacting (George)

Volunteers—come at 8:30 or so

River City 4-H—John contacting

Others—John talking to folks

Media

KAKE—Lori is arranging for Kent to be interviewed on it at a lunch

KTCTU (on Douglass)—John contacting them

Kat Fry ( a contact of Lori)—John contacted her, still up in the air on exactly how she can help us on media, she will get a booth and recognition; next year we plan to get with her earlier to better utilize her talents

Bicycle X-Change—Ellen (me) gave Dianne the contact info for sending them our Facebook link to put on their Facebook

Kids

Spin Paint art— Folks: we need large pressed board boxes (like cereal boxes), John will probably bring one next time as example.  John is working on, uses foot power (a treadle), uses paint, paper, spray bottles and cardboard (for protecting); Lori getting clothes pins to hold paper in place (then give clothes pins to moms)

Bean bag toss—learned that hard to get them thrown through the holes of board, kids will just throw at the boards, we’ll decorate the boards and somehow enclose the bean bags with decorated fabric (??) with recycling pictures (i.e.- paper, glass, etc.)

Picture booth—put face through hole for photo taking, John and Kent working on the boards

Sponsors—Cromwell, City of Wichita (need them), Sweet Cheeks, Sierra Club

Opening—in progress

Water for drinking—Lori will bring a big water container and is checking on earth friendly cups

T-shirts for volunteers—Lori is doing well on this, see the email conversation about the great design; Kent and Jennifer lined up Hemp Shirts, they are on the way, $10 each, maybe 25 of them??

Banners—Lori is working on design, see the email conversation about the progress

 

Exhibitor Status

 

 

Here is a list of the organizations that have contacted to be at EarthFest.

LEGEND

 

U - unknown

Y - commited

P - paid

+ - premium

 

American Ewaste Recycler             YP

Citizen's Climate Lobby                 YP

Cromwell Solar                             Y+

Echo Landscapes                             No

First UU Church of Wichita             YP

Flow foundry                                 No

Flying Pig                                         U

Great Plains Nature Center             M (looking for volunteer for booth)

Homestead, city garden, sustain     YP

Infinite Growth Opurtunities         U

Jenifer Winn (landscape)                 Y

Kansas Wildlife and Park Tourism     -

Kaw Valley (plants)                         Y

King Solar                                     No

Lifeline Animal Placement & Protection     U

Mike’s Bikes and Motorsports                     U

Peace and Justice Center                             U

Pro-Kansas                                                   Y

Rainbarrel Guy                                             YP

Riordon Clinic                                              U

Sierra Club Southwind                                 YP+

Sunflower Community Action                        U

Sweet Cheeks Babies                                     YP+

Wichita Renewable Energy group                 YP+

Wings of the Wind                                         No/R

WSU Green Group                                     U (maybe engine emissions test per Kent)

 

If anyone has more update to these or other exhibitors, please let me know.

 

johnA

 

[John Avert]

I did not think iTunes were ment to be recorded.

You may have to take the audio output to a descrete audio machine, that does not share digital intertie.

We will work with what you have, and I will bring some relics.

Steppenwolf and Buffy Saint Marie sang about the same problems 45 yeas ago. What progress have we made?

Sent from my iPhone

On Apr 12, 2015, at 1:06 PM, Lori Lawrence <lawren...@gmail.com> wrote:

The CD with environmental protest songs is not going well. I do not know how to get songs from itunes to a CD. I don't know how much more time I can devote to it. I DO have the CD from Bold Nebraska:Stopping the Pipeline Rocks. Some of those songs are great! I love Ogallala Aquifer and This Land is Your Land!

There are many more songs out there including old TV commercials. I just do not know how to save them and itunes cannot help since I have a PC and not a MAC. If you know how to do this I can get you a CD to record onto and can forward some titles.

Lori

[Dianne Waltner]

Actually, you should be able to record iTunes songs onto a CD. I've done it lots of times but it's been quite a while back. (pre-iPhone days :-))

First you have to create a playlist (and I can instruct you from a Mac - I assume iTunes is similar on a PC). Select (highlight) the songs you want to put on the playlist. Then go to File - New - Playlist from Selection. Then it gives you the opportunity to name the playlist. Click the "Done" button. Then, at the top of iTunes, there's a listing of Radio - Songs- Albums-Artists-Genres-Videos-Playslists-Match. Click on Playlists and you should be able to find the playlist you created. Then go up to File and click on Burn Playlist to Disc. It will ask you to insert a CD and, assuming there is room on the CD for the number of songs in the playlist, it will burn it. If there is insufficient room, it will let you know and you have the opportunity to either cancel and eliminate some songs or to go ahead and burn all of them and it will prompt you when you need to insert another CD.

Let me know if this works for you, Lori. If not, let me know and I'll see what I can do. I'm not sure about saving songs and commercials though or how to get them into iTunes. Once they're in iTunes, I should be able to burn them on a CD. I can also see what songs I may already have in my library which would be appropriate. I'm sure I can come up with something!

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[Dianne Waltner]

Do you know what the title of the commercial is? Unfortunately, I couldn't find either of the other songs on iTunes. Of course there are lots of other artists on iTunes that perform This Land is your Land. I have the Woody Guthrie version in my library, but the sound quality is pretty poor.  But I think I could easily fill several CDs with my earth and eco-related songs. So I'll bring at least 1 or 2 CDs.

On Monday, April 13, 2015 9:17 AM, Lori Lawrence <lawren...@gmail.com> wrote:

I went around and around with iTunes tech support. They couldn't help but sent me some links. Tell the truth, the one that told me what to do was over my head. I had no idea how to even start.

If you can do it Dianne that would be awesome!  The commercial was by Johnny Mathis and it's on iTunes!  Also check for Ogallala Aquifer by McArthur Trenching and This Land is Your Land by Michael Semrad. Those are my two favs from Bold Nebraska. I'll bring that CD too.

[Stuart Bolt]

The weathermen are saying a chance of rain on Saturday. I hope that they are wrong. If we are not rained out, then I will see you, all, Saturday.

 

On another note, unfortunately, I will not be able to attend any more meetings or help with next year's EarthFest. I am having to give up my volunteer work to help more with the care of my Mom. I will miss you and I hope that you have many more EarthFests.

 

Everybody have a great EarthFest VII event on Saturday!!

[John Avert]

A couple of us have started to address the idea of rain this Saturday. How much we pull back with no indoor alternate. We have food trucks that have to buy food for event, one out of town exhibitor.

I have a tv interview just after noon. I believe somebody said was being updated, not sure if I can tell public to refer to Earth Spirit web for update.

We may not have chance for group discussion, but I look to all of your comments for strategy.

Sent from my iPhone

--

[Dianne Waltner]

I've been wondering about this myself. I'm not sure who is in charge of the website (http://earthspiritkansas.com)  for updates. I can certainly update the ESK FB page if needed. Can everyone see the FB page even if they're not on FB? Here's the link to the ESK page -https://www.facebook.com/EarthSpiritKansas?fref=ts

 

And the link to the event page - https://www.facebook.com/events/869211303117758/

Can everyone access either or both of these 2 websites?

(BTW, We'll certainly miss you, Stuart! Will be thinking of you and your mom.)

[John Avert]

Hi Diane,

Yes as a non-FB person, I cold follow both of your likes to see enough, if we need to post a cancel notice. Right now I do not think we pull the plug before Friday. Then I would start contacting all participants.

Food trucks are most anxious, because of food orders.

John

Sent from my iPhone

[Dianne Waltner]

Oh, I certainly agree that it's way too soon to pull the plug! I was just checking to see about the possibility of notifying people through the FB pages. It would also be nice to be able to post an update to the website, just in case anyone googles it and checks there. 

Thanks, John. 

[ellen oberle]

We have always had the attitude that it's an outdoor event, just like a farmer's market, and exhibitors and such need to be prepared to deal with the weather.  While the food trucks I somewhat understand.  As for only being Wed.,: as a former Ag. surveyor, I know weather can change radically day to day; so I've been watching the weather very closely.  Last I saw, the thunderstorms weren't to hit until afternoon.  I get back with more thoughts later.  Remember intent, please.

Ellen 

[ellen oberle]

Hello all, sending you my meeting notes so we’re all on the same page.  I know we’ve been having a discussion about the weather for Saturday, but let’s keep going forward until we know otherwise.

ESK meeting was 12 pm April 10, 2015 at Watermark Books.  Below are April 4 meeting notes from Ellen (me), our secretary.

Opening

John WhiteCrow has committed to doing opening

Panel  1-3 PM

Jim said he would speak 2 or 3 minutes first about his research on air quality.  We agree  that this would get the ball rolling and give additional ideas for the panel to respond to (in addition to our “seed questions”).

Kent (Sierra club)

Tanya (city air quality person)

Political—update: John Carmichael (KS rep that’s on energy committee) will be there

Jack Brown or other Medical perspective person was still unconfirmed as of the meeting time

Lori said in an email that she would bring 4 folding chairs for the stage.  Folks, we still need to come up with “seed questions” for the panel.  What are your concerns that you want covered? 

                Lori’s concerns: Let’s talk about “incidental” methane from fracking, ozone problem due to range burning and how it travels to affect us here in ICT.

                We discussed that there’s too much of the range burning and that need to burn at different times instead all at the same time (stagger the burning).  There is a website that shows monitoring of the burning at: Canal route and 21^st, Sumner Cnty line, and Sedgwick Cnty. 

Exhibitor booths   (confirmed)

“Sweet Cheeks” confirmed as booth and sponsorVegan group confirmed

Rain Barrel company is confirmed

Buddhist center (on 13^th Street) confirmed

LAPP—confirmed

Bee keeper—confirmed, wants to do a lecture, maybe inside or at a few chairs by his booth

Wichita Independent Neighborhoods (WIN) confirmed with Geri Watts

“Kaw Valley” confirmed—Maury Raines agreed to pick up the plants form the Derby branch and take to Earth Fest, but haven’t heard yet if Derby branch agreed

Kansas Extension—Update: confirmed, will a Master Gardener; Lori said in email they could only be there until 1 pm and also had a concern about the fee, at meeting we agreed to waive the fee

Jennifer Winn—confirmed, Landscape, about pollution from lawns and such

Cromwell Solar confirmed and a sponsor

Sierra Club is confirmed

Bike Walk Alliance—I think so ???

Trees for Life—confirmed, tri-panel display and buttons and literature; booth will be adjacent Vegan booth and Mary Moore will watch it

ProKansas—confirmed

E-recycling confirmed

Wichita Green group—confirmed, doing “vehicle emissions testing”

Swap Table—Jim and Ellen (me) will work the booth plus Mary Moore a little; a tarp for it was confirmed at the meeting

Peace and Social Justice Center—confirmed and paid (even though at our meeting we decided to waive their fee if a problem)

“Clean City”—confirmed, it promotes different types of fuels

“Get the Word Out ICT” group (Lori’s group)—confirmed , website:

                getthewordoutict.org

Kat Frey—confirmed, “Live Local Prosper” ( I had heard wrong on info previous meeting)

Food Trucks—Kind Kravings and Funky Monkey Munchies, got the applications—Funky..will want a generator, and John will talk to Kind Kravings about their needs (I believe someone said at the meeting they had a “clean” generator

 

Exhibitor booths  (Unconfirmed or No)

Ken Kelsey—no, schedule conflict

Worms—update: No

Ark River coalition—update: No, are paddling down the river (a float)

Sunflower Community Action—No

Fish and Wildlike--No

Bike ICT—probably no, haven’t found them

Great Plains Nature Center—John will be calling them this week Monday, haven’t I haven’t heard yet

Dyck Arboretum and Bartlett Arboretum , probably no, from schedule conflicts we’ve heard about

Jenny Bowen-Clayton--Jennifer (or was it Dianne?) mentioned she could maybe do an educational booth and then they mentioned a Tree houses booth

Maury trying to track down a bike shop to do booth at the event

Vicente—John will talk to him this week

Stage performers

John WhiteCrow

Richard Crowson—Ellen (me) checked with neighbor who’s waiting to hear from him, update: I haven’t heard yet

Mauri Rains—performer from Derby, he’s in the Ukulele Society ; also he and his daughter, Carrie, joined our meeting for helping plan and do things

John mentioned a couple others confirmed

Otherwise, still in process

Lori is putting together or bringing CD’s for background music for between performing times

Kids activities

Spin Paint Art—Lori  bought shirts to protect “artists” which have stenciled or painted or such on shirts:  “artist at work”, paint tarp to protect grass, will raffle off at least one of these; a tarp was confirmed at the meeting; we will cut the cardboard at the event.  Lori will bring clothes pins

Bean Bag toss—no new info

Picture booth—put face through hole for photo taking, John and Kent working on the boards

Carrie (Mauri’s daughter volunteered to help at the kid’s events among other floating

Raffle items

KW meters, 2 home-made soaps from the Buddhist center, Paint Spin shirts, a Potted Plant (Connie buying), CF lights, a donation from Wings of the Air

Signage—Billboards at:  Rock between 13^th and 21^st, West and Maple, Kellogg and Woodlawn, and 235 loop south of airport. Banners are Green and White, 3X6 $79 each, Double-sided, will be there by Earthfest, may take a photo of some of our crew behind a banner

Media

KAKE—they never contacted Lori

KTCTU (on Douglass)—John and Jennifer were interview by them Wed. noon of event week

Fernando Salazar (Wichita Eagle photographer)—we never heard back from his editor

Lori posted event on Peace Center, F5, and Wichita Eagle

Volunteers—come at 9 am

T-shirts for volunteers—Lori is doing well on this, see the email conversation about the great design; Kent and Jennifer lined up Hemp Shirts, they are on the way, $10 each, 13 of them (?) plus we have some green shirts for extras

River City 4-H—John contacting, don’t know what’s happening

Others—John talking to folks

Ellen talked to Science teacher at Southeast High, she’s checking for willing high school volunteers; and Avid teacher at Northwest High

Floaters—Mary Moore (a little), Stuart, Ellen (me) a little, Jim, Joel’s girlfriend (if available), Carrie, Connie (8-10), Jennifer

Kaw table—Connie 10-noon and then Mary Dell or Joel

Jennifer—Raffle, hemp table

Ellen called Carrie for possible volunteers

Kid’s activities—we will all take turns monitoring the them

Miscellaneous

Water for drinking—Lori will bring a big (5 gal) water container and found earth friendly cups

John talked to Spice Merchant, they’re donating coffee again

Mary Moore said she had bricks for holding things down, like the Swap booth tarp

Lori’s bringing 300 Spangles ice cream gift certificates for the kids

Mauri is taking flyers down to Derby area places

Well, that’s all the information I have.  See you at the Earth Fest  on Saturday if it is to be.

Ellen 

[John...@aol.com]

Following is a list of all exhibitors I now have, if anyone sees someone missing, or has a commitment from,

please advise me.

 

john

 

 

American Ewaste Recycler YP

Bee Hopper Honey YP

Citizen's Climate Lobby YP

Cromwell Solar Y+

Extension office (master gardener) YF

First UU Church of Wichita YP

Flying Pig YP

Homestead, city garden, sustain YP

Jenifer Winn (landscape) Y

Kalpa Bhadra Kadampa Buddhist Cntr YPR

Kaw Valley (plants) Y(plants)

Life Creation Ministry U

Lifeline Animal Placement & Protection Y

Live local and Prosper Y

Massage 4 Life YP

Mid Kansas Clean Cities Y

Peace and Social Justice Center YP

Pro-Kansas YF

Rainbarrel Guy YP

Sierra Club Southwind YP+

Sweet Cheeks Babies YP+

Voter registration YF

Wichita Renewable Energy group YP+

Wings of the Wind No/R

WSU Green Group engine emissions test

Also food trucks onsite:

Funky Monkey Munchies

Kind Kravings (vegan)

[John...@aol.com]

Thank you Lori, that is just the info I need.

If I have a verbal commit, I will create a space. We can collect app and fee (if applicable) up to 9:30 if they can be in place at 10:00

I try to be flexible, But I feel a need to be informed.

 

Thank you all for pulling this together,

 

I saw the billboard up on Rock rd and on Kelloge at turnpike.

 

 

 

In a message dated 4/16/2015 11:50:58 A.M. Central Daylight Time, lawren...@gmail.com writes:

You forgot Get the Word Out ICT. If you can put us next to Sierra Club we can help with that booth if needed. Both of us are SC members.

I also just heard again from the anti-GMO group. They intend to have a booth but just today asked me to send the exhibitor application again so you don't have it yet.

I guess Earthwise Pets decided not to do it.

[ellen oberle]

Just looked at the weather on weather.com  It's looking better, By the start of Earthfest, 10 am, it's only cloudy with 15% chance of rain; the percentage doesn't start to climb until 2 pm (50%).  So looks like most of the rain is on Friday and into the wee A.M hours of Saturday.  I'll keep watching.

Ellen

[Dianne Waltner]

I know it's early in the day, but I'm wondering when a final decision will be made. According to what I'm seeing on my weather apps, it looks like the morning should be cloudy but okay, with storms developing in the afternoon, sometime after 1pm. Of course we know they couldn't be wrong! The only reason I'm asking is because Kind Kravings (and I'm sure Funky Monkey also) is needing to start purchasing and prepping for tomorrow soon. So I was wondering what everyone thought.

[ellen oberle]

I talked to John yesterday, and he said he was planning to make the decision this afternoon.

Ellen

[ellen oberle]

When I said about John making the decision, I meant he will be getting input from everyone and he makes the phone calls (Parks dept, and such).

Ellen

[Stuart Bolt]

I spoke with John a few days ago about the event and rain. Here are my thoughts.

 

First, I want to concur that I am hearing ok in the morning and rain in the afternoon. I would continue to watch the weather reports. John will have the ability to check weather radar during the day. I will bring my weather alert radio (This only alerts you to severe weather).

 

I told John that if for some reason it is raining during the setup time (7-10am) that we should strongly consider canceling the event. I feel that we will end up loosing a lot of our exhibitors. Those that don't have a canopy will probably cancel. Some with a canopy might not want to stand in the rain to set up. Of course there are some factors to take into account (How long the rain is expected to last).

 

During the day, it will be up to the committee to decide. If the radar shows that the rain is going to be around for a while, then we should consider canceling. People are not going to come and walk around the event in the rain.

 

I told John that the committee will need to discuss about fee returns if we cancel.

 

I am hoping that everything goes well tomorrow. We have had 6 Earthfests and have not had to cancel any of them. I am hoping to be at the park by 8:30. I will see you all there!

From: ellen oberle

Sent: Friday, April 17, 2015 11:35 AM

To: EarthSpi...@googlegroups.com ; Stuart Bolt ; Lori Lawrence ; John Avett

Cc: Joel Wilder ; Fox Thornton ; jif...@yahoo.com ; steph...@stephscleaning.com ; kaival...@gmail.com ; Connie Pace ; harkg...@yahoo.com ; Linda Winter ; Mary Moore

Subject: Re: Future ESK meetings and Help with EarthFest VIII

When I said about John making the decision, I meant he will be getting input from everyone and he makes the phone calls (Parks dept, and such).

Ellen

[Dianne Waltner]

I'm not as concerned about the inconvenience of rain (although I'm sure it will affect attendance) as I am about safety (e.g., high winds, hail, lightning.) If thunderstorms do develop in the afternoon, we may just need to pack up early. 

On Friday, April 17, 2015 11:13 AM, Lori Lawrence <lawren...@gmail.com> wrote:

As far as I know we are still on for tomorrow. Mother Earth may have plans for rain but we'll have canopies. Food trucks function in the rain all the time. If it's rainy we just might not have as many people but if they can be seen from the road people will stop. Wonder if they will?

[John Avert]

Sorry I have not been responding last few hrs. Have been picking up truck, banners coffee urn etc. looking at ground conditions we are likely going to move stage to concrete pad next to parking lot, closer to food trucks. Ground is to soft for stage, but not mushy under foot. We do have more rain coming this evening. I will to to accommodate if exhibitors want to move to concrete pad around pump house. I will be talking to parks dept maybe 3:30 to get their perspective. I will post after talking to parks. I have weather on my phone so if we set up and have storms develop during day I will advise all.

Please step away from your rain sticks.

John

Sent from my iPhone.

[John Avert]

Yes wind may be factor on stage. Many exhibitors have paper flyers, handouts, info, rain not good there.

As I see it this would be best for the rain barrel guy, show how well they work, then again I don't think he wants to take home full barrels.

More minuscule thoughts later, after I get this truck loaded.

John

Sent from my iPhone

[Stuart Bolt]

I agree about the wind & Lightning. Last weekend, our canopy became airborne and shot across the parking lot. The canopy was weighted down. It almost scratched a couple of cars. It is dangerous to be out in lightning especially on a metal stage.

From: Dianne Waltner

Sent: Friday, April 17, 2015 12:25 PM

To: Lori Lawrence

Cc: Jennifer Connelly ; Fox Thornton ; Connie Pace ; kaival...@gmail.com ; steph...@stephscleaning.com ; harkg...@yahoo.com ; Joel Wilder ; Linda Winter ; John Avett ; EarthSpi...@googlegroups.com ; Stuart Bolt ; Mary Moore

Subject: Re: Future ESK meetings and Help with EarthFest VIII

I'm not as concerned about the inconvenience of rain (although I'm sure it will affect attendance) as I am about safety (e.g., high winds, hail, lightning.) If thunderstorms do develop in the afternoon, we may just need to pack up early. 

On Friday, April 17, 2015 11:13 AM, Lori Lawrence <lawren...@gmail.com> wrote:

As far as I know we are still on for tomorrow. Mother Earth may have plans for rain but we'll have canopies. Food trucks function in the rain all the time. If it's rainy we just might not have as many people but if they can be seen from the road people will stop. Wonder if they will?

[Stuart Bolt]

On a tangent, I sent our flyer to the City Council Members, City Manager, County Commissioners & County Manager.

[John Avert]

Even if they don't come out, it's good they know people care.

Sent from my iPhone

[John Avert]

Just spoke with parks. They will be out at 7 to put up stage which will be on concrete near parking. Wind not an issue below 30 mph. Have not heard projection of rain amount. Ground may be mushy, think about what shoes will work best. I vote barefoot.

 I did hear the KC event cancelled.

More later

Nice to know 2nd banner is in, I will have frames and blocks to anchor.

Will anyone be up to talk or text me at 7 and we can see morning radar?

John

Sent from my iPhone

[ellen oberle]

By the way, I sent the notes out to you'all on the 15th.  It may help looking at them ahead, as I have organizational information in it.  The  subject line is ESK exhibitor status (or something like that).

Ellen

On Tuesday, April 14, 2015 12:36 PM, Stuart Bolt <stuar...@cox.net> wrote:

[Stuart Bolt]

I am planning on being up by 7:00

From: John Avert

Sent: Friday, April 17, 2015 3:45 PM

To: Stuart Bolt

Cc: Dianne Waltner ; Lori Lawrence ; Jennifer Connelly ; Fox Thornton ; Connie Pace ; <kaival...@gmail.com> ; <steph...@stephscleaning.com> ; <harkg...@yahoo.com> ; Joel Wilder ; Linda Winter ; <EarthSpi...@googlegroups.com> ; Mary Moore

Subject: Re: Future ESK meetings and Help with EarthFest VIII

Just spoke with parks. They will be out at 7 to put up stage which will be on concrete near parking. Wind not an issue below 30 mph. Have not heard projection of rain amount. Ground may be mushy, think about what shoes will work best. I vote barefoot.

 I did hear the KC event cancelled.

More later

Nice to know 2nd banner is in, I will have frames and blocks to anchor.

Will anyone be up to talk or text me at 7 and we can see morning radar?

John

Sent from my iPhone

[John...@aol.com]

I worry about losing my rocks too.

 

In a message dated 4/17/2015 5:05:02 P.M. Central Daylight Time, moreth...@hotmail.com writes:

I'm bringing a box of large, smooth stones to hold down literature at the Veg Meetup/Animal Rights Meetup table(s).

I could bring up to a half a dozen bricks for any purpose--e.g., literature weights, tarp weights, but would like them back after the event.

---

Date: Fri, 17 Apr 2015 13:06:20 -0500

Subject: Re: Future ESK meetings and Help with EarthFest VIII

From: lawren...@gmail.com
To: john...@aol.com
CC: EarthSpi...@googlegroups.com; ellen...@sbcglobal.net; stuar...@cox.net; joelw...@gmail.com; foxth...@gmail.com; jif...@yahoo.com; steph...@stephscleaning.com; kaival...@gmail.com; tokyoj...@gmail.com; harkg...@yahoo.com; plwi...@live.com; moreth...@hotmail.com

Wind is ALWAYS a factor here in Kansas. I am bringing some bricks to weigh down any papers I have. I hope everyone will! If they are natives they should!

On Fri, Apr 17, 2015 at 1:04 PM, John Avert <john...@aol.com> wrote:

Yes wind may be factor on stage. Many exhibitors have paper flyers, handouts, info, rain not good there.

As I see it this would be best for the rain barrel guy, show how well they work, then again I don't think he wants to take home full barrels.

More minuscule thoughts later, after I get this truck loaded.

John

Sent from my iPhone

On Apr 17, 2015, at 12:48 PM, "'John Avert' via EARTH SPIRIT KANSAS" <EarthSpi...@googlegroups.com> wrote:

Sorry I have not been responding last few hrs. Have been picking up truck, banners coffee urn etc. looking at ground conditions we are likely going to move stage to concrete pad next to parking lot, closer to food trucks. Ground is to soft for stage, but not mushy under foot. We do have more rain coming this evening. I will to to accommodate if exhibitors want to move to concrete pad around pump house. I will be talking to parks dept maybe 3:30 to get their perspective. I will post after talking to parks. I have weather on my phone so if we set up and have storms develop during day I will advise all.

Please step away from your rain sticks.

John

Sent from my iPhone.

On Apr 17, 2015, at 11:35 AM, ellen oberle <ellen...@sbcglobal.net> wrote:

When I said about John making the decision, I meant he will be getting input from everyone and he makes the phone calls (Parks dept, and such).

Ellen

On Friday, April 17, 2015 11:04 AM, ellen oberle <ellen...@sbcglobal.net> wrote:

I talked to John yesterday, and he said he was planning to make the decision this afternoon.

Ellen

=

[Stuart Bolt]

Right now, Channel 12 is saying that it isn't going to be too windy on Saturday, 5-15 mph. They did say that the winds will pick up with a thunderstorm.

[Stuart Bolt]

We want to thank all of you that helped on the planning of EarthFest VII. We also want to thank all of you that helped on Saturday. Even though the weather wasn't good to start, it turned out to be a pretty good event and day.

 

We really appreciate all that you did for EarthFest!

[Stuart Bolt]

I won't be able to make the meeting next Saturday. I did want to send some of my suggestions. I hope that they will make for a better EarthFest. Incorporate or ignore my suggestions, your choice. The suggestions are sent in the order that I thought of them, not necessarily by importance. Thanks everyone for a great job with EarthFest VII.

 

 

• Discontinue assigned placement of exhibitor booths, unless you receive a specific request.

A few exhibitors will have special requests for their booth like needing shade. The rest, I feel, can be given a location the morning of the event when they arrive. When you assigns spots and the exhibitors don't show up, you develop gaps that, in my opinion, make the event look smaller.

[ellen oberle]

Hello all, here are my “debrief meeting” notes.  Debrief ESK meeting was on May 9, 2015 at Watermark Books.  For our agenda we followed Stuart’s suggestion emails; so I will have his comment, then indent and put our discussion of it.  (I apologize: I didn’t keep up quite as well, but did what I could).

Our next meeting is June 6 at 1 pm, the location is still being nailed down—update soon by John.  Agenda: is continuation of discussing Stuart’s comments email.  So folks, please bring your copy of Stuart’s comments email, if you still have it.

 

Minutes:

First of all: we did have successes.  The food trucks sold all their food and the Kind Kravings vendor was very happy—she said it was a good introduction of them to Wichita.  Also, the plant giveaway went very well again, though there were complaints that we didn’t have veggies (we’ll take care of that issue for next year).  Also, all the exhibitors stayed for the day and were happy with how it went.  And, once the rain stopped (after the first hour) there was a continuous stream of people—137 people “unofficial” count. 

 

·         Discontinue assigned placement of exhibitor booths, unless you receive a specific request.

A few exhibitors will have special requests for their booth like needing shade. The rest, I feel, can be given a location the morning of the event when they arrive. When you assigns spots and the exhibitors don't show up, you develop gaps that, in my opinion, make the event look smaller.

            We said that we need to mark the requested sites and then just have other            exhibitors just choose their site, “first come first serve.”  Also, maybe having the     exhibitor bring a sign to direct people.

 

·         Need follow up with exhibitors and vendors, now!

            We agreed with this comment.  John said he would follow up with Kaw Valley and Ellen             said she would check with Sweet Cheeks (oops, I need to get on that).  Others said they     would too, but I didn’t catch the details.  Also, Connie and John will work on form    letters—one for exhibitors that came and one for those who couldn’t make it there.

 

·         For 2016 need to book musicians, develop panel discussion & classes, now!

            Yes, we said we need to plan this sooner.  However, we need to nail down our theme       first.    

 

·         Continue to work on event year around and not wait until the month before to start things.

            We talked about working on the event, starting in August, but promote at small     events before that.

 

·         Need barricades for parking stalls for e-recycler & Food Trucks.

            We discussed this, said it made sense and we need to work on this.

   

·         Develop a more structured panel discussion

            Many of us thought the panel went very well, with much enthusiasm by panel and “audience” with much back and forth between panel and questioners.  But, we thought some more       structure might help.

·         Strengthen Earth Spirit Kansas Coalition, or partner with other organizations, to have more volunteers

            I asked, “How?”  We discussed this topic quite a bit.  We discussed partnering with the church on    21^st across from WSU.      Jennifer said she could contact them.  We decided to have her contact           them to see if it’s a possibility—not as a sure thing—we decided we need to discuss more.

 

·         Consider moving to a new location either another park or private location.

I have talked with a few people about this issue. I like Herman Hill Park except for parking. There is not enough parking with the e-waste truck and food trucks. If you decide to stay with a park, then it should be part of a residential neighborhood. It should also be near the center of town as possible. Of course should have more parking.

 

On moving to a private location, from my experience, there are some headaches doing this. The Sierra Club thought about having an event on the pavilion at Exploration Place. There was a hefty charge to use the pavilion and Exploration Place wanted controlling say on how the event was run. I think that you will find most private places are going to be expensive. You will need to also decide if you want to continue the event outside, move it inside or see if you can have an indoor spot in case of rain. You should also need to continue discussions about having a rain date.

            See previous discussion.  Also, we discussed the parking issue.  Our ideas for parking are: a             shuttle,             reserve city trolley cars going back and forth from Walmart (we’ll have to do some   “smoozing” on this probably) J, or Party Bus.  We decided we needed to discuss this more        later too.  Also, we discussed having a “rain date,” which we all pretty much agreed on.

 

As I stated in an earlier email, I feel that it might of have been good that we didn't have the kid's activities at EarthFest. It seems to me that Earth Spirit Kansas Coalition didn't have enough volunteers to run these extra activities. I do think that to be successful EarthFest needs to expand. It is up to Earth Spirit Kansas whether they want to strengthen their organization or partner with another organization to get more volunteers.

            We discussed that, yes, it’s important to have children activities.  And we definitely need more        volunteers.  I mentioned, as a floater I was not able to talk with the exhibitors as much as before             and had to cut conversations short—which was part of the volunteer shortage.  One contact of        mine said she wasn’t sure if, with the rain, if we would have the event.  For children activities, Melissa Long, the afterschool director at St. James Episcopal church on Douglass, couldn’t help this year, but would be willing to help next year.

·         If staying with a City park then continue looking at booths being allowed to sell things.

I do think that doing this will make it easier to get organizations to have a booth at EarthFest. I didn't pursue this, but it looked to be a simple procedure.

       

Lori’s email reply:

I really do wish we could allow people to sell stuff! The transient merchant's license is the barrier to that. If we have to pay for it their booth space could be more costly which might be okay if they could sell.

 

Stuart’s answer:

The form states that it is $10. That would be per booth that wanted to sell things. We would have to talk with the City and make sure that there are no other hurdles.

                We discussed this at length.  We need to find out if we can sell in the park.  We discussed giving                the exhibitor a choice of continuing with “donation” option or obtaining a transient merchant            license—so having a mix of donation and transient merchant license.  We also discussed us                talking with other groups, how they handle vendors selling, for example the KS City Earth Day             organizers, and other groups we come up with.

Other items:

Dianne mentioned concern about the Restroom at the park.  There was no toilet paper and no soap.  She suggested we check the RR facilities ahead of time.  This time not having a Porta Potty was no problem (Connie asked us about this); but, we need to make sure RR is available for the event. 

When close to next Earthfest, John plans on writing up check list and procedural points. 

I (Ellen) said I could continue being the secretary for the group and working with someone on doing agenda for each of our meetings.

We are targeting April 23 for next Earthfest—but still up in the air.

That’s all I can remember.  Hope to see many of you at the meeting on this Saturday, June 6—where John is able to reserve.  Ellen

On Monday, April 20, 2015 10:30 AM, Stuart Bolt <stuar...@cox.net> wrote:

We want to thank all of you that helped on the planning of EarthFest VII. We also want to thank all of you that helped on Saturday. Even though the weather wasn't good to start, it turned out to be a pretty good event and day.

 

We really appreciate all that you did for EarthFest!

[ellen oberle]

 A scary thing happening in Kansas by Gov. and Leg.  Please see link.

Kansas Governor Threatens To Defund Judiciary If It Rules Against Him

				Kansas Governor Threatens To Defund Judiciary If It Rule... On Thursday, Kansas Gov. Sam Brownback signed a bill that threatens the entire state's judiciary with destruction if it rules against a law he favors. Brownback has...
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