Zoom Link & Meeting Reminder: Election Meeting Tomorrow

[Davis Square Neighborhood Council]

Hello all,

This is a notice of a special meeting of the Davis Square Neighborhood Council, the purpose of which is to plan the implementation of our 2025 election.

The meeting will be held tomorrow, August 4th, 2025 at 6:00 PM.

 
The meeting will be held over Zoom, meeting information is below. 
Topic: Election Committee Meeting
Time: Aug 4, 2025 06:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://tufts.zoom.us/j/6463261081?omn=95452266754

Meeting ID: 646 326 1081

Agenda 

 
[The start of the meeting will be open to all, including people running in the election]

• 6:00: Meeting start
• 6:03: Election committee formation and roles
• 6:20: Presentation/hand-off of sample ballot design and feedback (ZP)
• 6:30: Nominations and Candidates
  • Create an official list of nominations
  • Clarify the categories and desired positions of nominated candidates

[At this point, the meeting will be closed to people running in the election]

• • Come up with and send out a questionnaire to all nominees regarding their position on Davis issues
    
• 6:55: Clarify ballot rules
  • Determine a definite list of proof of membership/ability to be on the board (residence is easy, the other categories are harder)
  • Discussion on whether to allow provisional ballots
• 7:20: Election operations
  • Possibility of vote-by-mail or other remote voting
  • Required hardware/material acquisition
  • Outreach for more volunteers
  • Schedule training for the volunteers who are going to run the ballot and perform the RCV
  • Schedule a dry run of the counting procedure
• 7:40: Buffer time/extra time for additional topics that come up
• 7:50: Scheduling of next meeting (select 2-3 date/times)
• 8:00: Adjourn

Please reach out if you have any agenda items which you would like to add.