CongressCamp Food and Supply Costs Guesstimate

[ndic...@gmail.com]

In looking at the current list of 170 attendees, my best guess is we
will be around 80-120 people for the event.

85 ATTENDEES A DAY ESTIMATE
For 85 people (based on CrisisCamp figures), the costs would be as
follows:

Coffee - $600
$100 a container, using 3 each each day, with coffee supplies
(half&half, sugar stuff, stirrers, etc.). Starbucks is close and was
the cheapest. We had leftovers here. Should have bought two in the
morning & one in the afternoon (got all three in the morning).

Pizza - $600
$325-$350 a day for about 25 pizzas.

Bagels/Cream Cheese - $100
$100 from Einstein, lasted for both days ($50 a day)

Soda/Water - $100
$100 from Costco with additional from Gov20 Camp. We had soda
left over, but ran out of water. Leftovers from PrivacyCamp - 36 cans
diet pepsi, 32 coke shrinkwrapped, 32 cans assorted coke/sprite

Bags of Ice - $20
$10 a day
-----------------------------------
Total - $1520


I didn’t include salad costs, but we can ask the pizza place for
this. I’d guess this is another $30 a day or so.

120 ATTENDEES A DAY ESTIMATE
At 120 attendees a day, we might need the following:

Coffee – $800
$400 a day (3 morning, one afternoon)

Pizza – $900
$450 a day for about 33 pizzas.

Bagels/Cream Cheese - $130
$130 from Einstein

Soda/Water - 130
$130 from Costco

Bags of Ice - $20
$10 a day
-----------------------------------
Total: $1980


120 SATURDAY/85 SUNDAY ESTIMATE
Realistically, I’m guessing we get a decent drop-off on Sunday
(especially with the NFL starting). So if we have 120 on Saturday, we
should probably plan for 80-90 on Sunday. If so, our costs will be
like this:

Saturday Coffee – $400
$400 for Saturday (3 morning, one afternoon)

Sunday Coffee – $300
$300 for Sunday (2 morning, one afternoon)

Saturday Pizza – $450
$450 for about 33 pizzas.

Sunday Pizza – $350
$350 for about 25 pizzas.

Bagels/Cream Cheese - $120
$120 from Einstein

Soda/Water - $130
$120 from Costco

Bags of Ice - $20
$10 a day
-----------------------------------
Total: $1770


OTHER SUPPLIES

Kirkland forks/knives (360 pieces) – (PrivacyCamp): Free
Extra Coffee Cups – 120 Coffee Cups – (PrivacyCamp): Free
700 Name Tags – (PrivacyCamp): Free
15 packs Stickie notes (3x3) – (PrivacyCamp): Free
3M Flip Chart Paper (25”x30”) for schedule board Free
• Pack costs $50, but I personally have a partial pack
300 Plates/Napkins/Cups $20
Colored Paper (for color sequence to rooms) $10
New Markers $15
Blue Painters Tape (won’t hurt walls) $10
---------------------------------------------------------------------------------------------------------

Total $55

[NoelDickover]

Just a quick reply, the 85 person a day estimate is actually $1520 as
I stated, but I put $600 under pizza instead of $700 when I transposed
this from a spreadsheet (I originally had all this in a spreadsheet,
but then realized I couldn't upload a file).

Noel

[John Wonderlich]

I wish the federal budget process looked more like this.

[NoelDickover]

OK, so here at the actuals so far:

For Drinks:
12/35 water bottles (420 in all)
2/32 Coke (64)
2/32 Caffeine Free Diet Pepsi (64)
1/32 Sprite
2/36 Ice Tea (72)
----------------------------------
$126.50 - and believe me, these will be fun to unload!


Napkins, Plates, Cups
600 Napkins
300 Large Plates
240 Small Plates
200 Plastic Cups
----------------------
$29.76


Office Supplies
9 Sharpie Markers
Packet of Colored Paper for signs
2 rolls Blue Masking Tape
4x6 sized 3M Stickies - I hadn't accounted for this earlier, but we
used this for the schedule boards before
----------------------------------------------
$51.38



Bagels - I checked around, and probably underestimated the costs, or
I'm planning on buying too much. For 10 dozen bagels (120 total) and
cream cheese assortment, its going to be around $140 with tax.
Perhaps I'm thinking of buying too many - someone let me know if I
should buy less. I am just concerned that perhaps the amount of folks
may be high enough we need it.


Last issue - do people have coolers they can bring for the drinks? We
probably might need more than two ice things per day as well - we'll
have to see.

Noel

[Wayne Moses Burke]

We can get ice at the CVS next door - but we definitely need some coolers!!

Anyone???

---
Wayne Moses Burke
Executive Director
Open Forum Foundation
http://openforumfoundation.org/
202.640.1787
LinkedIn.com/in/wmburke

"Giving you a voice in the decisions that shape your world"

[Noel Dickover]

Also, regarding the Pizza and Salads,

I just called the local Dominos that serves that location.  For 24 pizzas (and up) the price seems to be like 9.99 each.  So that's good. The problem is the salad - they only serve those individually for $3.99 each. We can get our order in on Saturday by 10:00-10:30 and have no problem with them meeting it.  Does anyone know a pizza place around there that does bulk salad purchasing?

BTW, I can bring one cooler, but we definitely need more.

[Noel Dickover]

Just a thought - we could get the salad bags at the grocery store and get some dressing or something and store them in the fridge.  This would mean we need a large bowl (I can probably bring something) and plates.   Thoughts on this?

[Cate Long]

Much better plan Quartermaster!

--
http://riski.us
www.shopyield.com
www.multiple-markets.com

888-752-0900

[NoelDickover]

If I do the grocery store idea, what salad dressing should I get?

On Sep 11, 4:49 pm, Cate Long <catel...@gmail.com> wrote:
> Much better plan Quartermaster!
>
>
>
> On Fri, Sep 11, 2009 at 4:41 PM, Noel Dickover <ndicko...@gmail.com> wrote:
> > Just a thought - we could get the salad bags at the grocery store and get
> > some dressing or something and store them in the fridge.  This would mean we
> > need a large bowl (I can probably bring something) and plates.   Thoughts on
> > this?
>

> > On Fri, Sep 11, 2009 at 4:34 PM, Noel Dickover <ndicko...@gmail.com>wrote:
>
> >> Also, regarding the Pizza and Salads,
>
> >> I just called the local Dominos that serves that location.  For 24 pizzas
> >> (and up) the price seems to be like 9.99 each.  So that's good. The problem
> >> is the salad - they only serve those individually for $3.99 each. We can get
> >> our order in on Saturday by 10:00-10:30 and have no problem with them
> >> meeting it.  Does anyone know a pizza place around there that does bulk
> >> salad purchasing?
>
> >> BTW, I can bring one cooler, but we definitely need more.
>
> >> On Fri, Sep 11, 2009 at 4:23 PM, Wayne Moses Burke <
> >> wa...@openforumfoundation.org> wrote:
>
> >>> We can get ice at the CVS next door - but we definitely need some
> >>> coolers!!
>
> >>> Anyone???
>
> >>> ---
> >>> Wayne Moses Burke
> >>> Executive Director
> >>> Open Forum Foundation
> >>>http://openforumfoundation.org/
> >>> 202.640.1787
> >>> LinkedIn.com/in/wmburke
>
> >>> "Giving you a voice in the decisions that shape your world"
>

[Wayne Moses Burke]

I'm picking up 2 big ice buckets from Corbett right now, so that's solved.

The purchasing salad idea is good, but you may want to press the Domino's guy also - tell him that last time we did this, they gave us a deal and made up big salads for us.

If you're gonna get dressings, I guess I'd get about three different kinds - italian, ranch, blue cheese, french?

---
Wayne Moses Burke
Executive Director
Open Forum Foundation
http://openforumfoundation.org/
202.640.1787
LinkedIn.com/in/wmburke

"Giving you a voice in the decisions that shape your world"

[David Weller]

Include a diet dressing, too?  :-)

David Weller

--
David Weller, OSL
"God serves the truth."
hashtag: #poetspirit
Political Activist Calendar: tr.im/dwcalendar
All Things Reform Netvibes: tr.im/dwnetvibes
All Things Reform: tr.im/dwreform
"Faith, Hope and Love: Christian Poems": tr.im/dwfhlpoems
"Spectacular Poems": bit.ly/dwspoems
BookUse: tr.im/dwbookuse
Holy San Marco!: tr.im/dwradio

[NoelDickover]

OK,

So here's the update - after talking with Wayne we decided to get a
good bunch of salad, salad dressing, and various munchies for folks
throughout the day. This boosted up the costs another $200 or so,
but I think we're still well within our budget.

Salad & assorted junk food purchase: $171.99.
- This includes 5 "feed 16" salad mixes, fruit snacks, fruit bars,
trail mix bars, candy, cookies and rice crispy treats.

5 different types of Salad dressing, including a fat free and a low
carb one. - $18.40

So the food/supply totals to date:

$126.50 - drinks
$29.76 - Napkins, cups, etc.
$51.38 - Office Supplies
$171.99 - Salad, munchies
$18.40 - Salad Dressing
$146 (approx) - Bagels/Cream Cheese

On Sep 11, 5:38 pm, David Weller <poetspi...@gmail.com> wrote:
> Include a diet dressing, too?  :-)
>
> David Weller
>
> On Fri, Sep 11, 2009 at 4:35 PM, Wayne Moses Burke <
>
>
>
> wa...@openforumfoundation.org> wrote:
> > I'm picking up 2 big ice buckets from Corbett right now, so that's solved.
>
> > The purchasing salad idea is good, but you may want to press the Domino's
> > guy also - tell him that last time we did this, they gave us a deal and made
> > up big salads for us.
>
> > If you're gonna get dressings, I guess I'd get about three different kinds
> > - italian, ranch, blue cheese, french?
>
> > ---
> > Wayne Moses Burke
> > Executive Director
> > Open Forum Foundation
> >http://openforumfoundation.org/
> > 202.640.1787
> > LinkedIn.com/in/wmburke
>
> > "Giving you a voice in the decisions that shape your world"
>

[Chris Kinnan]

I talked to the Tonic guys again today, they said that only the third floor area is closing for another event at 7:30 but that we can migrate to the second floor bar if people want to stay later.  I didn't order any advance drink tickets-- it sounds like the budget isn't totally set and we can do that tomorrow if we want.

[Wayne Moses Burke]

Great work, Chris. Thanks for taking care of this.

Wayne

Also, just so everyone knows - AmericaSpeaks came through with a $250 Gold Sponsorship today!! That should help out the happy hour...

---
Wayne Moses Burke
Executive Director
Open Forum Foundation
http://openforumfoundation.org/
202.640.1787
LinkedIn.com/in/wmburke

"Giving you a voice in the decisions that shape your world"

[Chris Kinnan]

No worries, I'm still trying to get them to give us a better drink special.  There's a new Elephant and Castle on 19th and I street that is less expensive...