[CabNet] Fw: 5 Simple Tips for Prioritizing Tasks

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anwer azad azad_anwar2005@yahoo.com [CabNet]

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Jun 13, 2015, 12:32:17 AM6/13/15

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FYI

Regards

Ali Anwar Azad

Village Aarab Mahar,

Taluka & District Ghotki, Sindh (Pakistan)

Email: anwara...@gmail.com

Skype:anwar.azad21

Cell: 92-334-2019224- 92-302-3196705

On Tuesday, June 9, 2015 6:45 PM, ProjectManager.com <ti...@projectmanager.com> wrote:

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Prioritize Your Work

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When everything feels like a top priority, it can be hard to work out where to start. You need these...

5 Simple Tips for Prioritizing Tasks

Here's how to get on top of your workload.

1. Use Your Task List

Put together a task list of everything that needs to be done. This can then form the basis of your project plan, or a personal reminder. Your list is likely to be far too long to work from without feeling overwhelmed, so go through it again and highlight the tasks that feel the most important. These should be tasks that:

have deadlines that are coming up soon
are for a manager more senior than you (although it's wise to use your professional judgement here)
are important contributors to helping you achieve your goals.

Flag these tasks in a different color or something else that sets them apart and work on them first.

2. Remember the 80:20 Rule

The 80:20 rule says that 80% of the benefit comes from 20% of the activity. There will be some tasks on your list that will give you very little benefit. Push them to the bottom and spend your time today on the top 20% as you'll find you still get a good outcome.

Look at what falls to the bottom of your task list every time. If it's there because it won't contribute beneficially overall, then ditch it. If it has been languishing at the bottom because you are avoiding it, but it should be part of your 20%, then either get on with it or delegate it to someone else.

3. Don't Prioritize by Email

What is at the top of your inbox is not the most important job of the day. You should prioritize your workload based on what is most important and urgent right now. That's unlikely to be the news that the office fridge is being cleaned out on Monday, but it could be updating your project schedule so that everyone has a clear view of what needs to be completed that week.

If you can't bring yourself to stop checking your messages every time you hear that ping', then switch off the alerts. Book an hour (or less) a day to process your routine emails, save attachments, respond to queries and act on alerts.

4. Prioritize as a Team

Project work is done by teams, so prioritizing project tasks shouldn't be your responsibility alone. Get the team together and talk about the tasks that are coming up. Be honest about what you can realistically achieve as individuals and as a team. This helps set expectations.

Collaborating is a good way of dealing with changing priorities. Project work often involves last-minute changes. You'll need to be flexible as a team to cope with new requirements and other shifts in the working environment that may impact your objectives. What's a priority for your team today might not be at the top of the list tomorrow, so accept that you will need to review your priority list regularly and move tasks around as required.

5. Understand That You Can't Do It All

There is never enough time in the day to do everything that you have on your work and personal To Do lists. You should spend most of the day on tasks identified as priority, but leave some time each week to do the quick-and-easy tasks. They are unlikely to be top priority, but it will make you feel good to mark them as complete, and it helps you keep on top of your workload overall!

Establishing clear priorities is important as it lets you focus your day on what's really essential. Use your time wisely and you'll see great progress on your projects, and you'll be setting a fantastic example for your team.

Finally, save yourself time when you are prioritizing tasks by managing your task list online. ProjectManager.com lets you easily drag and drop tasks and delegate them to others. You can upload the relevant documents and search within your To Do list so that you can stop looking for files when you come to start work. Try ProjectManager.com today for perfect online task management and tracking.

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