Dear Friends:
Most of you know about the Herter Amphitheater (Amp) on the River in Allston. It is a magical place. Our board of trustees came together about four years ago and we have been programming the space ever since. The shows have been very diverse and they've all been free to the audiences. The performers are paid. To date, we have about 200 shows under our belt.
With this type of growth comes extra work and we find ourselves stretching our all volunteer board to the max. It is time to bring in support via a paid administrator and book keeper. We are looking to fill these positions on a part time basis and prefer finding folks in the community to work with us. This is a community theater space and managing the space with neighborhood folks feels right. This is a hands on operation and having local folks present will facilitate our work. We network, build alliances, know the local resources, and these connections make life easier.
If you or any one you know would be interested or think qualified, I'd appreciate you getting back to me or forwarding this note onto other candidates. The job description is embedded below and also attached.
Thanks you for your assistance in this matter. The Amp belongs to all of us and making it a powerful resource for our arts and culture is a very important asset to this community. I look forward to hearing from you!
Gratefully, Tim
Tim McHale, Board President
Herter Park Amphitheater
1175 Soldiers Field Rd, Allston MA 02134
Mail to: 102 Litchfield St.
Brighton, MA 02135
Herter Park Amphitheater, Allston MA, Job Descriptions 9-15-22, 1099 Consultant
Send resume to Tim McHale, bostonm...@aol.com
Administrator
The new position will require the facilitation and execution of the following in collaboration with the board of trustees:
Execution MOU with Department of Recreation (landlord)
Strategic planning and visioning session
Identify and hire a third party to run strategic plan
Board insurance tracking and modifications
Schedule and attend all meetings, record and issue minutes
Develop contact list and database of membership, donors, organizations, etc.
Identify sources and write proposals for funding
Manage the PR plan, social media
Develop new website
Send communications to database, shows, events, etc.
Keep trustees and advisors abreast of all happenings
Work program planners and assist curating the venue
Issue agenda, treasurer's report, and budget update for each board meeting
Bookkeeper
File 990s with CPA
File Attorney General/DOR paperwork/ST-2
Develop budget for approval by board
Track all income and expenses
Pay all invoices
Integrate quick books, maintain accounts
Follow up with DCR on retro payments from
Owl's Nest and Kayak Club
Tracking and fulfilling DCR requirements
Support docs for board meetings
